Agenda packet — Santa Ana City Council, August 6, 2024 (part 1 of 9)

City Council and Housing Authority Meeting
Packet
August 6, 2024
CLOSED SESSION MEETING – 4:30 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Mayor Pro Tem – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Alvaro Nuñez
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

VisionThedynamiccenterofOrangeCountywhichisacclaimedforour:Investmentin City Council 1 8/6/2024
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request tospeakbydialing*9fromyourphoneoryoumayvirtuallyraiseyourhandfromZoom City Council 2 8/6/2024
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak.

City Council 3 8/6/2024
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“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
City Council 4 8/6/2024
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. In re: National Prescription Opiate Litigation, United States District Court (N.D.

Ohio), Case No. 1:17md2804
B. Bilhah Lopez v City of Santa Ana and DOES 150, inclusive, Orange County Superior Court, Case No. 30202201282260CUOECJC

2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Section 54957(b) (1) of the Government Code:

Title: City Manager

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Designated Representative: Jacob Green, Greg Devereaux Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
City Council 5 8/6/2024
54957.6(a):

Agency Designated Representative: Jacob Green, Greg Devereaux Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Iker Reyes
WORDS OF INSPIRATION Mario Morales, Victory Outreach
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Certificates of Recognition presented by Mayor Pro Tem Phan to the 20232024 ComLink Board for Outstanding Contributions to the Community

2. Proclamation presented by Councilmember Hernandez to the Artesia Pilar Neighborhood Leaders and Marina Aguilera declaring August 2024 as Chicano Heritage Month

3. Certificate of Recognition presented by Councilmember Lopez to Western States Regional Council of Carpenters for Outstanding Contributions to the Community

4. Certificates of Recognition presented by Councilmember Bacerra to Orange County Fire Authority’s 2024 Best and Bravest Award Recipients for Outstanding Contributions to Public Safety

5. Proclamation presented by Councilmember Vazquez Posthumously Honoring Salvador Quintana for Outstanding Contributions to the Community CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDEDACTIONAtffdtithflli
City Council 6 8/6/2024
PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 26 and waive reading of all resolutions and ordinances.

6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

7. Minutes from the Regular Meeting of July 16, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

8. Appoint Joshua Jogwe Nominated by Mayor Pro Tem Phan as the Ward 1 Representative to the Parks and Recreation Commission for a Partial Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Joshua Jogwe to the Parks and Recreation Commission as the Ward 1 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes)

9. Appoint Edith Hernandez Nominated by Councilmember Bacerra as the Ward 4 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office
Recommended Action: Appoint Edith Hernandez to the Youth Commission as the Ward 4 representative and administer Oath of Office.

10. Receive and File Boards and Commissions Biannual Attendance Report for January Through June 2024 and Make Vacancy Determination(s)
Department(s): City Clerk’s Office
Recommended Action: 1. Receive and file Boards and Commissions Biannual Report;

2. Declare that the Section 8 Tenant Seat on the Community Development Commission is vacant due to numerous absences by the previous incumbent; and

3. Provide other direction to staff, if/as needed.

11. 2023 Travel Santa Ana Annual Report
Department(s): Community Development Agency
Recommended Action: Receive and file.

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2. Declare that the Section 8 Tenant Seat on the Community Development Commission is vacant due to numerous absences by the previous incumbent; and

3. Provide other direction to staff, if/as needed.

11. 2023 Travel Santa Ana Annual Report
Department(s): Community Development Agency
Recommended Action: Receive and file.

12. Agreement with the Orange County Children’s Therapeutic Arts Center for Youth Workforce Services for Program Year 20242025 (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an agreement with Orange County Children’s Therapeutic Arts Center for youth workforce services for a oneyear term beginning August 1, 2024 and ending July 31, 2025, in an amount not to exceed $300,000 (Agreement No. A2024XXX).

13. Agreement with the U.S. Department of Housing and Urban Development (HUD) and Appropriation Adjustment to Recognize $2,500,000 in Grant Funds for the Downtown Business Improvements Initiative Project
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute the grant agreement with the U.S. Department of Housing and Urban Development (HUD).

2. Approve an appropriation adjustment to recognize $2,500,000 from the US Department of Housing and Urban Development for the Downtown Business Improvement Initiatives Project into Federal Grant revenue account (no. 41818002 52001 Federal GrantDirect) and appropriate the same amount into expenditure accounts (no. 4181883462300 Contract Services – Professional and 41883461000 Salaries Regular). (Requires five affirmative votes)

14. Award an Agreement with Outdoor Dimensions, LLC for Digital Marquees (NonGeneral Fund) (Revive Santa Ana) Department(s): City Manager Office
Recommended Action: 1. Authorize the City Manager to execute an agreement with Outdoor Dimensions, LLC to build and install digital marquees at six (6) properties across the city for a oneyear term in a total aggregate amount not to exceed $1,859,909 subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction (Agreement No. A2024XXX).

2. Approve an amendment to the Fiscal Year 202324 Capital Improvement Program to include $1,859,909 of funding from the American Rescue Plan Act for Digital Marquees Project (No. 221306).

3. Determine that, in accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review Nos. ER202447, ER202448, ER202449, ER202450, ER202451, and ER202452 were filed for this project.

City Council 8 8/6/2024

2. Approve an amendment to the Fiscal Year 202324 Capital Improvement Program to include $1,859,909 of funding from the American Rescue Plan Act for Digital Marquees Project (No. 221306).

15. Renewal of Citywide Insurance Program and Policies Procured through Independent Cities Risk Management Authority (ICRMA) and Arthur J. Gallagher, and Appropriation Adjustment, Associated Insurance Premiums, Costs, Programs, and Regulatory Fees for an Amount not to Exceed $12,600,000 (NonGeneral Fund) Department(s): Human Resources
Recommended Action: 1. Authorize the City Manager to approve payment of insurance premiums and associated programs to ICRMA in an amount not to exceed $8,250,000 for the protection of City assets from July 1, 2024 through June 30, 2025 including, but not limited to, the following:
a. Excess Liability Program
b. Excess Workers’ Compensation Program
c. Auto Physical Damage Program
d. Property and Equipment Program
e. Crime Program
f. Cyber Program
g. Associated Programs

2. Authorize the City Manager to approve payment of insurance premiums to Arthur J. Gallagher, Broker, in an amount not to exceed $3,500,000 for ancillary coverages of City’s assets from July 1, 2024 to June 30, 2025 including but not limited to:
a. General Liability Buffer Program
b. Workers’ Compensation Buffer Program
c. Earth Movement & Flood and Difference in Coverage Program d. Terrorism Insurance Program
e. Underground Storage Tank and Environmental Program

3. Authorize the City Manager to approve payments to cover FY 202425 City Special Events Insurance for events, including, but not limited to, Fourth of July fireworks show, neighborhood winter events, and other Citysponsored events as created and held, in an amount not to exceed $350,000.

4. Authorize the City Manager to approve the City’s obligation to pay the State of California DIR estimated assessment in the amount not to exceed $500,000.

5. Approve an Appropriation Adjustment to recognize $2,200,000 in the Liability and Property Insurance Revenue, Prior Year Carryforward revenue account (No. 0800900250001) and appropriate the same amount into the Liability & Property insurance account (No. 0800905164010). (Requires five affirmative votes)

16. Historic Property Preservation Agreements for the Properties Located at 1205 S Birch Street and 516 W 19th Street
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s) (Agreement Nos. A2024XXX and A2024XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 202411 and ER No. 202417]
Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC)
Property
Owner(s)
Historic Property
Preservation
Agreement No.

Address/House Vote by HRC
Michael T.

Altshuler 202403 1205 S. BirchStreet
6:0:0:3 (Commissioner
Shipp, Hardy, and
Padilla absent)
Jill Brumett and
Mona R.

Konstan
202404 516 W. 19th
Street
6:0:0:3 (Commissioner
Shipp, Hardy, and
Padilla absent)

17. Second Amendments to Agreements for Rotational Towing and Storage Services Department(s): Police Department
Recommended Action: Authorize the City Manager to execute second amendments to the agreements with the following contractors to allow two oneyear extensions to the term and exercise the first extension option from September 1, 2024 through August 31, 2025, and to increase the compensation fee schedule for rotational towing and storage services:

1. Standard Enterprises, Inc. dba To’ and Mo’ (Agreement No. A2024XXX);

2. Greater Southern California Towing, Inc. (Agreement No. A2024XXX);

3. B&D Towing, Inc. (Agreement No. A2024XXX); and

4. MetroPro Road Services, Inc. (Agreement No. A2024XXX)

2. Greater Southern California Towing, Inc. (Agreement No. A2024XXX);

3. B&D Towing, Inc. (Agreement No. A2024XXX); and

4. MetroPro Road Services, Inc. (Agreement No. A2024XXX)

18. Appropriation Adjustment and Construction Contract to PCL Construction Services, Inc. for the Main Library Renovation Project (Project No. 221380, 247531, 257528) (Revive Santa Ana) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency, Library
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,145 of prioryear fund balance in the CATV Fund, Prior Year Carry Forward revenue account and appropriating the same amount to the CATV Fund, Buildings & Building Improvements expenditure account. (Requires five affirmative votes)

2. Authorize a budget reallocation of $1,401,776 in unspent funds from the Newhope Improvements Project (No. 221802) to construction funds for the Main Library Renovation Project (Project No. 221380, 247531, 257528).

3. Approve an amendment to the Fiscal Year 20242025 Capital Improvement Program to include $1,235,145 in construction funds for the Main Library Renovation Project (No. 221380).

4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $23,927,519, which includes $19,353,442 for the construction contract, $316,320 for contract administration, inspection, and testing, and a $4,257,757 project contingency for unanticipated or unforeseen work, due to the complexity and extensive scope of this project.

5. Award a construction contract to PCL Construction Services, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $19,353,442, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Main Library Renovation Project, for a term beginning August 6, 2024, and ending upon project completion, and authorize the City Manager to execute the contract.

6. Determine that, pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER202430 was filed for Project 221380 on April 17, 2024.

19. Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification at Warner Avenue and Wright Street Project and Appropriation Adjustment (Project No. 237539) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $197,335 of prioryear fund balance in the Transportation System Improvement Authorization Area B Tustin fund, Prior Year Carry Forward revenue account and appropriate to the Transportation System Improvement Authorization Area B Tustin, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes)
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No. 237539) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $197,335 of prioryear fund balance in the Transportation System Improvement Authorization Area B Tustin fund, Prior Year Carry Forward revenue account and appropriate to the Transportation System Improvement Authorization Area B Tustin, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes)

2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and alternate bid items in the amount of $562,868, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Traffic Signal Modification at Warner Avenue and Wright Street for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $703,585, which includes $562,868 for the construction contract, $84,430 for contract administration, inspection, and testing, and a $56,287 project contingency for unanticipated or unforeseen work.

4. Approve an amendment to the FY 202425 Capital Improvement Program to include $197,335 in construction funding from the Transportation System Improvement Authorization Area B fund for the Traffic Signal Modification at Warner Avenue and Wright Street project.

5. Determine that, in accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER202435 was filed for the project 237539.

20. Construction Contract to Cabifornia, Inc. for the Santa Ana Regional Transportation Center Fountain Renovation (Project No. 246058) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the FY 202425 Capital Improvement Program to include $587,250 in construction funding approved in FY 202324 from the Clean California Local Grants Program through the California Department of Transportation.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $587,250 which includes $435,000 for the construction contract, $65,250 for contract administration, inspection, and testing, and a $87,000 project contingency for unanticipated or unforeseen work.

3. Award a construction contract to Cabifornia, Inc. in accordance with the base bid in the amount of $435,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for the fountain replacement of the Santa Ana Regional Transportation Center for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.

4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER202458 was filed for project 246058. 21AtithGildIdtidbClVlfFlCtlVlMit
City Council 12 8/6/2024
amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for the fountain replacement of the Santa Ana Regional Transportation Center for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.

21. Agreement with Griswold Industries, dba ClaVal, for Flow Control Valve Maintenance, Rehabilitation, and Replacement Services at City Water Facilities (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Griswold Industries, dba ClaVal, to provide flow control valve maintenance, rehabilitation, and replacement services for City water facilities, for a total amount not to exceed $1,250,000, for a threeyear term beginning August 6, 2024 and expiring August 5, 2027, with a provision for one, twoyear extension (Agreement No. A2024 XXX).

22. Agreement Amendment with Superior Property Services, Inc. for Hardscape Pavement Cleaning and Infectious Waste Removal Services (NonGeneral Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Superior Property Services, Inc. to increase the total compensation amount by $52,500 for a total agreement amount not to exceed $2,019,068 (Agreement No. A2024XXX).

23. Agreement with ICF Incorporated, LLC to Develop a Fleet Electrification & EV Charging Master Plan and City Fleet Policies (RFP No. 24002) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $73,179 of prioryear fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Contract ServicesProfessional expenditure account. (Requires five affirmative votes)

2. Authorize the City Manager to execute an agreement with ICF Incorporated, LLC to develop a Fleet Electrification and EV Charging Master Plan and City Fleet Policies in the amount of $150,590, plus a contingency of $22,589, for a threeyear period beginning August 6, 2024 and expiring August 5, 2027, with provisions for two oneyear extensions (Agreement No. A2024XXX).

24. Agreements with Project Partners, Interwest Consulting Group Inc., EC & AM Associates Inc. dba GK & Associates Inc., Richard Fisher Associates, and Ladayu Consulting Group for OnCall Staff Support Services for Inspection, Engineering, Project Management, and Administration
Department(s): Public Works Agency
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develop a Fleet Electrification and EV Charging Master Plan and City Fleet Policies in the amount of $150,590, plus a contingency of $22,589, for a threeyear period beginning August 6, 2024 and expiring August 5, 2027, with provisions for two oneyear extensions (Agreement No. A2024XXX).

24. Agreements with Project Partners, Interwest Consulting Group Inc., EC & AM Associates Inc. dba GK & Associates Inc., Richard Fisher Associates, and Ladayu Consulting Group for OnCall Staff Support Services for Inspection, Engineering, Project Management, and Administration
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with the firms listed below to provide inspection, engineering, project management, and administration services, for a threeyear period commencing August 6, 2024, and expiring August 5, 2027, with a provision for one, twoyear renewal option, for a total aggregate amount not to exceed $2,500,000 for the term of the contract, including the optional renewal (Core Agreement No. A2024XXX).

Firms Location
Project Partners Laguna Hills, CA
Interwest Consulting Group, Inc. Loveland, CO
GK & Associates, Inc. Diamond Bar, CA
Richard Fisher Associates Irvine, CA
Ladayu Consulting Group Palos Verdes Estates, CA

25. Approve an Agreement with the Metropolitan Water District of Southern California, Municipal Water District of Orange County, Orange County Water District, City of Anaheim, and City of Fullerton for the Assignment of Extraordinary Supply from the Santa Ana River Conservation and Conjunctive Use Program (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with the Metropolitan Water District of Southern California, Municipal Water District of Orange County, Orange County Water District, City of Anaheim, and City of Fullerton for the assignment of Extraordinary Supply from the Santa Ana River Conservation and Conjunctive Use Program (Agreement No. A2024XXX).

26. Resolution Authorizing the City Manager or Designee to Execute Subgrant Agreements to Receive Workforce Innovation and Opportunity Act Funds for a FourYear Period Expiring June 30, 2028 (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Adopt a resolution authorizing the City Manager or designee to execute subgrant agreements (AA511027) and all necessary documents for Workforce Innovation and Opportunity Act funds from the State of California for a fouryear period from July 1, 2024 to June 30, 2028.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT AND ALL NECESSARY DOCUMENTS TO RECEIVE FUNDS FOR THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH THE STATE OF CALIFORNIA, WORKFORCE SERVICES DIVISION, City Council 14 8/6/2024
Recommended Action: Adopt a resolution authorizing the City Manager or designee to execute subgrant agreements (AA511027) and all necessary documents for Workforce Innovation and Opportunity Act funds from the State of California for a fouryear period from July 1, 2024 to June 30, 2028.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT AND ALL NECESSARY DOCUMENTS TO RECEIVE FUNDS FOR THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH THE STATE OF CALIFORNIA, WORKFORCE SERVICES DIVISION, FOR A PERIOD FROM JULY 30, 2024 TO JUNE 30, 2028
**END OF CONSENT CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

27. Public Hearing Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings (Continued from the July 16, 2024 City Council meeting)
Legal notice published in OC Reporter on July 3, 2024 and property owner notification letters mailed on same date; Notice of Continuance posted on July 17, 2024.

Department(s): Planning and Building Agency
Recommended Action: 1. Adopt a resolution affirming the Fiscal Year 20232024 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of AuditorController, County of Orange.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC
NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE

2. Determine that the proposed action does not constitute a “project” under the California Environmental Quality Act (CEQA) in accordance with section 15378(a) and (b)(5) as the adoption of this resolution authorizes an administrative action and will not result in a direct or reasonable foreseeable indirect physical change in the environment and there is no possibility it will have a significant effect on the environment. Accordingly, it is exempt from further CEQA review pursuant to section 15061(b)(3) and (b)(5) of the CEQA guidelines as amended.

28. Public Hearing – Zoning Ordinance Amendment No. 202401 for South Coast Technology Center at 3100, 3110, 3120, 3130, and 3400 West Lake Center Drive (collectively referred to as 3100 W. Lake Center Drive) Legal notice published in the OC Reporter on July 26, 2024 and notices mailed on same date.

Department(s): Planning and Building Agency
Recommended Action: 1. Approve first reading of an ordinance approving Zoning Ordinance Amendment (ZOA) No. 202401.

City Council 15 8/6/2024
Technology Center at 3100, 3110, 3120, 3130, and 3400 West Lake Center Drive (collectively referred to as 3100 W. Lake Center Drive) Legal notice published in the OC Reporter on July 26, 2024 and notices mailed on same date.

Department(s): Planning and Building Agency
Recommended Action: 1. Approve first reading of an ordinance approving Zoning Ordinance Amendment (ZOA) No. 202401.

ORDINANCE NO. NSXXXX entitled ZONING ORDINANCE AMENDMENT NO. 202401 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SPECIFIC DEVELOPMENT NO. 58 (SD58) TO ESTABLISH PERMITTED AND CONDITIONALLY PERMITTED LIGHT INDUSTRIAL LAND USES, ESTABLISH DEVELOPMENT STANDARDS FOR THE NEW PROPOSED USES, AND TO INCLUDE ADDITIONAL COMPREHENSIVE/ZONING TEXT EDITS AND UPDATES, TO FACILITATE THE CONSTRUCTION OF A NEW INDUSTRIAL PARK DEVELOPMENT NAMED THE SOUTH COAST TECHNOLOGY CENTER
LOCATED AT 3100, 3110, 3120, 3130, AND 3400 WEST LAKE CENTER DRIVE (APNS: 41427209, 41427210, AND 41426101)

2. Determine that, pursuant to the California Environmental Quality Act (CEQA), the project is exempt from CEQA pursuant to Section 15183 of the CEQA Guidelines (Projects Consistent with a Community Plan or Zoning). Environmental Review No. 2023109 will be refiled for this project.

CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items

1. Outdoor Library at Jerome Park Construction Contract

2. Japanese Garden Structure Protection and Maintenance Agreement POSTING STATEMENT: On July 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Vice Chair Thai Viet Phan
City Council 16 8/6/2024
POSTING STATEMENT: On July 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Vice Chair Thai Viet Phan
Chair Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and ordinances.

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Minutes from the Special Meeting of July 16, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

3. Approve an Update to the Housing Choice Voucher Administrative Plan to Create a Preference for Foster Youth to Independence Voucher Holders Department(s): Community Development Agency
Recommended Action: Approve an update to Chapter 4III.C. of the Housing Choice Voucher Administrative Plan to create a preference for Foster Youth to Independence voucher holders.
**END OF CONSENT CALENDAR**
City Council 17 8/6/2024
p
Department(s): Community Development Agency
Recommended Action: Approve an update to Chapter 4III.C. of the Housing Choice Voucher Administrative Plan to create a preference for Foster Youth to Independence voucher holders.
**END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.

POSTING STATEMENT: On July 30, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

City Council 18 8/6/2024
CITY COUNCIL 1 JULY 16, 2024
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana,
California
July 16, 2024
CLOSED SESSION MEETING – 3:00 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 3:19 P.M.

ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Hernandez (arrived at 3:20 P.M.), Lopez, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmembers Bacerra and Penaloza arrived during Closed Session.

City Council 7 – 1 8/6/2024
CITY COUNCIL 2 JULY 16, 2024
ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: None.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: No public comments were received regarding Closed Session Agenda items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 3:20 P.M.

1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. Vicente Gonzalez v. City of Santa Ana, Orange County Superior Court, Case No. 30-2022-01240688-CU-PO-WJC
B. Rita Ramirez v. City of Santa Ana, Orange County Superior Court, Case No. 30-2022-01287702-CU-OE-NJC
C. Santa Ana Short Term Rental Alliance v. City of Santa Ana, Orange County Superior Court, Case No. 30-2024-014084861-CU-WM-WJC
D. In re: National Prescription Opiate Litigation, United States District Court (N.D. Ohio), Case No. 1:17-md-2804

2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1):

Title: City Manager

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a):

Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager
CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

RECONVENE – City Council will reconvene to continue regular City business.

City Council 7 – 2 8/6/2024
CITY COUNCIL 3 JULY 16, 2024

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:34 P.M.

ATTENDANCE Councilmembers
Mayor Pro Tem
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager
City Attorney
City Clerk
Alvaro Nuñez
Sonia R. Carvalho
Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez, Penaloza (arrived at 6:36 P.M.), and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE Mike Limon
WORDS OF INSPIRATION Greg Marquez, Immaculate Heart of Mary Catholic Church
ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: City Clerk Jennifer L. Hall announced Item No. 5 and Public Hearing Item No. 28 have been continued to the August 6, 2024 City Council meeting.

CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Mayor Amezcua to Arturo Alvarez distinguished military service and exemplary contributions to the nonprofit organization U.S. Vets, Patriotic Hall
MINUTES: Mayor Amezcua presented a certificate of recognition to Arturo Alvarez for his distinguished military services and exemplary contributions to the nonprofit organization U.S. Vets, Patriotic Hall.

2. Proclamation presented by Councilmember Bacerra to the Orange County Goodwill in Recognition of their 100th Anniversary
City Council 7 – 3 8/6/2024
CITY COUNCIL 4 JULY 16, 2024
MINUTES: Councilmember Bacerra presented a proclamation to the Orange County Goodwill in recognition of their 100th Anniversary.

CLOSED SESSION REPORT – The CityAttorney will report on any action(s)from Closed Session.

MINUTES: City Attorney Sonia Carvalho announced Closed Session Item No. 1D was not discussed and stated there was no reportable action.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.

MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 12, two (2) Agenda Item No. 26, one (1) Agenda Item No. 27, and 14 non-agenda comments.

The following speakers addressed City Council in-person:

1. Fernando Deveras spoke regarding Commissioner Vega’s personal social media pages.

2. Dale Helvig spoke regarding Agenda Item No. 26.

3. Pam Hopkrik spoke in opposition to fireworks.

4. Dinorah spoke regarding corruption in government.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 25 and waive reading of all resolutions and ordinances.

MINUTES: At 7:05 P.M., the Consent Calendar was considered.

Councilmember Hernandez requested to comment on Agenda Item No. 12.

Councilmember Bacerra pulled Agenda Item Nos. 20 and 24 for separate discussion and consideration.

MOTION: Councilmember Bacerra moved to approve Consent Calendar Item Nos. 3 through 25 with the exception of Agenda Item Nos. 20 and 24 pulled for separate discussion and consideration, seconded by Councilmember Penaloza.

The motion carried, 6-0-1, by the following roll call vote:

CONSENT CALENDAR
City Council 7 – 4 8/6/2024
CITY COUNCIL 5 JULY 16, 2024
AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER PENALOZA,

COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN,

MAYOR AMEZCUA
NONE
NONE

COUNCILMEMBER LOPEZ
Status: 6 – 0 – 1 – Pass

3. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

4. Minutes from the Regular Meeting of June 18, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

AGENDA ITEM NO. 5 – CONTINUED TO THE AUGUST 6, 2024 CITY COUNCIL

MEETING

5. Appoint Joshua Jogwe Nominated by Mayor Pro Tem Phan as the Ward 1 Representative to the Parks and Recreation Commission for a Partial Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Joshua Jogwe to the Parks and Recreation Commission as the Ward 1 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes)

6. Appoint Cat Pham Nominated by Mayor Pro Tem Phan as the Ward 1 Representative to the Youth Commission for a Partial Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Cat Pham to the Youth Commission as the Ward 1 representative and administer Oath of Office.

MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Youth Commissioner Cat Pham and Neylen Adoni Muñoz.

7. Approve Destruction of Obsolete City Records
Department(s): Police Department and Library
City Council 7 – 5 8/6/2024
CITY COUNCIL 6 JULY 16, 2024
Recommended Action: Approve the request for the destruction of obsolete records from the Police Department, Jail Bureau and the Library in accordance with the retention schedule outlined in City Council Resolution 2013-014.

8. Amendment to Agreement with Inland Moving & Storage Co., Inc. dba Burgess Moving & Storage for the Main Library and Newhope Library Projects (General Fund)
Department(s): Library
Recommended Action: Authorize the City Manager to execute an amendment to an agreement with Inland Moving & Storage, Co., Inc. dba Burgess Moving & Storage for additional moving and storage services for Main and Newhope Libraries, increasing compensation by $121,389, for a total amount not to exceed $345,313, and extending the term to December 31, 2026, with a provision for a oneyear extension (Agreement No. A-2024-091).

9. Amendments to an Agreement with Java Connections, LLC dba LaptopsAnytime for the Purchase and Installation of a New Laptop Dispenser Kiosk at the Future Delhi Library Branch, along with Hardware Support and Software Licensing for the Delhi Kiosk and Existing Newhope Library Kiosk (General Fund)
Department(s): Library
Recommended Action: Authorize the City Manager to execute two amendments to an agreement with Java Connections, LLC, dba LaptopsAnytime for the purchase and installation of a laptop dispenser kiosk at the future Delhi Branch Library, hardware support, and software licensing through September 30, 2026 for the Delhi and Newhope kiosks, increasing compensation by $48,924.39, for a total not-toexceed amount of $76,548.25 (Agreement No. A-2024-092 and A-2024-093).

10.Aggregate Agreements for Court Reporting and Transcription Services with Kennedy Court Reporters, Inc. and Regal Court Reporting, Inc. in an Aggregate Amount Not to Exceed $250,000 (Specification No. 24-034) (General Fund)
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute aggregate agreements with Kennedy Court Reporters, Inc. and Regal Court Reporting, Inc. to provide court reporting and transcription services for a three-year term beginning July 16, 2024 and ending July 15, 2027, with provisions for two, one-year extensions, in an amount not to exceed $250,000 (Core Agreement No. A-2024- 094).

City Council 7 – 6 8/6/2024
CITY COUNCIL 7 JULY 16, 2024

11.Agreement with MDG Associates, Inc. for the Preparation of the Fiscal Year 2025-29 Regional Assessment of Fair Housing and Memorandum of Understanding with Surrounding Jurisdictions
Department(s): Community Development Agency
Recommended Action:

1. Authorize the City Manager to execute an Agreement with MDG Associates, Inc. to prepare the Fiscal Year 2025-29 Regional Assessment of Fair Housing (AFH), whereby the City will act as the lead for the Regional AFH, in an amount not to exceed $159,882 for a one-year term beginning August 1, 2024 and expiring July 30, 2025 (Agreement No. A-2024-095).

2. Authorize the City Manager to execute a Memorandum of Understanding and Payment Agreement with all of the surrounding jurisdictions in Orange County to jointly engage MDG Associates, Inc. to provide a Regional AFH, and authorize the City Attorney to reasonably revise or amend the Memorandum of Understanding as needed in order to collect payment, substantially in the form attached hereto, with all of the surrounding jurisdictions participating in the Regional AFH (Agreement No. A-2024-096).

12.Conditional Grant Agreement for $2,200,000 and a Density Bonus Agreement with Habitat for Humanity of Orange County for the Development of Six Affordable Ownership Units Located at 1921 W Washington Avenue, Santa Ana, CA 92706 (Non-General Fund)
Department(s): Community Development Agency
Recommended Action:

1. Authorize the City Manager to execute a Conditional Grant Agreement with Habitat for Humanity of Orange County for $2,200,000 in Inclusionary Housing Funds for the development of six affordable ownership units located at 1921 W Washington Avenue, Santa Ana, CA 92706 (APN 405-101-37) (Agreement No.

A-2024-097).

2. Approve an appropriation adjustment recognizing $2,200,000 in prior-year fund balance in the Inclusionary Housing Fund and appropriate the same into the Loans and Grants expenditure account (no. 41718820-69152). (Requires five affirmative votes)

3. Authorize the City Manager to execute a Density Bonus Agreement with Habitat for Humanity of Orange County for a 45-year term for the development of six affordable ownership units located at 1921 W Washington Avenue, Santa Ana, CA 92706 (APN 405-101-37) (Agreement No. A-2024-098).

City Council 7 – 7 8/6/2024
CITY COUNCIL 8 JULY 16, 2024

4. Adopt a resolution approving Density Bonus Agreement No. 2024-01 as conditioned.

RESOLUTION NO. 2024-036 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA APPROVING DENSITY BONUS AGREEMENT APPLICATION NO. 2024-01 AS CONDITIONED FOR A NEW

FOR-SALE RESIDENTIAL DEVELOPMENT WITH SIX UNITS FOR THE PROPERTY LOCATED AT 1921 W WASHINGTON AVENUE (APN: 405-10137) [includes determination that the recommended action is exempt from further review in accordance with the California Environmental Quality Act under Section 15195 (Residential Infill Exemption), as this project meets all the threshold criteria set forth in Section 15192 (Threshold Requirements for Exemption)]
MINUTES: Councilmember Hernandez spoke in support of the item.

13.Receive and File the Notification by the City Engineer of the Final Tract Map No. 2017-04, County Tract Map No. 17976 at 3025 West Edinger Avenue (Applicant: Haphan Group, Inc., a California Corporation) Department(s): Public Works Agency
Recommended Action: Receive and file the notification.

14.Construction Contract to Loengreen, Inc. for the Council Chambers ADA Restroom and Translation Booth Remodel Project (Project No. 22-0504) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing $554,472 of prior-year fund balance in the CATV Fund, Prior Year Carry Forward revenue account and appropriate the same amount to the CATV Fund, Buildings & Building Improvements expenditure account. (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing $554,472 of prior-year fund balance in the Liability and Property Insurance Fund, Prior Year Carry Forward revenue account and appropriate the same amount to the Risk Management Projects, Buildings & Building Improvements expenditure account. (Requires five affirmative votes)

3. Award construction contract to Loengreen, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $821,440 for construction of the Council Chambers ADA Restroom and Translation Booth Remodel Project, for the term beginning July 16, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

City Council 7 – 8 8/6/2024
CITY COUNCIL 9 JULY 16, 2024

4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,108,994 which includes $821,440 for the construction contract, $123,216 for contract administration, inspection, and testing, and a $164,288 project contingency for unanticipated or unforeseen work.

5. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $1,108,944 in construction funding from the CATV Fund and Liability Property Insurance Fund.

15.Agreements with Willdan Engineering Inc., TKE Engineering, Inc., Charles Abbott Associates, Inc., Harris & Associates, Inc., and Cannon Corporation for On-Call Engineering Plan Check Services
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with the firms listed below to provide on-call engineering plan check services for a threeyear period beginning July 16, 2024, and expiring June 30, 2027, with a provision for one, two-year renewal option for a total aggregate amount not to exceed $1,500,000 for the term of the agreement and for the total annual compensation not to exceed $300,000, including renewal options, exercisable by the City Manager (Core Agreement No. A-2024-099).

Firms Location
Willdan Engineering, Inc. Anaheim, CA
TKE Engineering, Inc. Riverside, CA
Charles Abbott Associates, Inc. Mission Viejo, CA
Harris & Associates, Inc. Irvine, CA
Cannon Corporation Irvine, CA

16.Appropriation Adjustment and Amendment to the Agreement with AquaMetric Sales Company to Add Funds to the Automated Metering Infrastructure Project (Project No. 16-6460) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment to recognize $15,000,000 of prior-year fund balance in the Public Works Water Revenue, Prior Year Carryforward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water – Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Water Capital Project expenditure accounts (Requires five affirmative votes).

2. Authorize the City Manager to execute a first amendment with Thirkettle Corporation, dba Aqua-Metric Sales Company, to increase the not-to-exceed City Council 7 – 9 8/6/2024
CITY COUNCIL 10 JULY 16, 2024
amount by $6,000,000, including a contingency of $1,500,000, for a new not-toexceed amount of $35,683,230 (Agreement No. A-2024-100).

3. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $15,000,000 in construction funds for the Automated Metering Infrastructure Project (Project No. 16-6460).

17.Additional Contingency Funds in the Amount of $625,000 for an Existing Construction Contract with EverLevel Holdings, LLC for the First Street Slope Stabilization Project (Project No. 22-1341) (Revive Santa Ana Program) Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Project Cost Analysis in the amount of $625,000 in additional contingency funds for a new total estimated construction delivery cost of $6,725,000.

2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $625,000 of American Rescue Plan Act (ARPA) funds for the First Street Slope Stabilization Project (22-1341).

18.Purchase Order to Mike Prlich and Sons, Inc. for Concrete Collar Replacement for Water and Sewer Appurtenances (Bid No. 24-021) (Non-General Fund) Department(s): Public Works Agency
Recommended Action: Award a blanket order contract to Mike Prlich and Sons, Inc. for concrete collar replacement for water and sewer appurtenances for an annual amount not to exceed $600,000, for a three-year term beginning July 1, 2024 and expiring June 30, 2027, with provisions for two 1-year renewal options.

19.Approve a Lease Agreement with PGH Wong Engineering, Inc. for Office Space at the Santa Ana Regional Transportation Center
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a lease agreement with PGH Wong Engineering, Inc. to compensate the City $8,621 per month, with any partial month prorated at $287 per day, for the lease of approximately 3,284 square feet of office space located at the Santa Ana Regional Transportation Center for a twelve-month term beginning on July 17, 2024, and ending July 16, 2025, with the option of 12 one-month extensions, for a total of $207,456 in lease revenue for the entire term of the agreement, including optional extensions (Agreement No. A2024-101).

City Council 7 – 10 8/6/2024
CITY COUNCIL 11 JULY 16, 2024
AGENDA ITEM NO. 20 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

20.Approve a Lease Agreement with Walsh Construction Company II, LLC for Office Space at the Santa Ana Regional Transportation Center Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a lease agreement with Walsh Construction Company II, LLC to compensate the City $11,627 per month, with any partial month prorated at $388 per day, for the lease of approximately 4,429 square feet of office space located at the Santa Ana Regional Transportation Center for a 12-month term beginning on July 16, 2024 and ending July 15, 2025, with the option of 12 one-month extensions, for a total of $279,850 in lease revenue for the entire term of the agreement, including optional extensions (Agreement No. A-2024-102).

MINUTES: Councilmember Bacerra asked for clarification regarding the intended tenant uses for the office space.

Public Works Director Nabil Saba indicated staff is exploring options to optimize the use of space.

Acting City Manager Alvaro Nuñez clarified that Economic Development will collaborate with Public Works to recruit businesses for the train station.

Mayor Amezcua expressed concern regarding safety and stated this area should be a priority area.

Councilmember Lopez echoed support for space optimization to benefit micro businesses owned by city residents.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 20, seconded by Mayor Amezcua.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass
City Council 7 – 11 8/6/2024
CITY COUNCIL 12 JULY 16, 2024

21.Construction Contract to AJ Fistes Corporation in the Amount of $719,100 for the Painting and Wrought Iron Restoration (Project No. 24-6060 & 24-6061) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Award a construction contract to AJ Fistes Corporation, the lowest responsible bidder, in accordance with the base bid in the amount of $719,100, subject to change orders for Painting and Wrought Iron Restoration for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,197,000, which includes $719,100 for the construction contract, $107,865 for contract administration, inspection, and testing, and a $370,035 project contingency for unanticipated or unforeseen work.

3. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $1,197,000 in construction funding approved in FY 2023-24 from the Clean California Local Grants Program through the California Department of Transportation.

22.Agreement with Blue Technologies Smart Solutions for Access and Support Services for iManage Data Management Systems
Department(s): City Attorney’s Office
Recommended Action: Authorize the City Manager to execute a three-year agreement with Blue Technologies Smart Solutions (“BlueTech”) for continued access and support services for the iManage Data Management Systems (“iManage”) for the period of August 1, 2024 through July 31, 2027 in the amount of $128,529, which includes the annual billing amount of $36,843 for the iManage System and a contingency amount of $18,000 to pay for additional support/maintenance and training services as directed by the City (Agreement No.

A-2024-103).

23.Agreement for Tax Revenue Auditing, Analysis, Forecasting, and Reporting Services RFP (24-010)
Department(s): Finance and Management Services
City Council 7 – 12 8/6/2024
CITY COUNCIL 13 JULY 16, 2024
Recommended Action:

1. Authorize the City Manager to execute agreements with Hinderliter, de Llamas and Associates (“HdL”) and HdL Coren & Cone (“HdLCC”) for various tax revenue services for an initial three-year term beginning July 1, 2024, with a provision for two one-year extensions exercisable by the City Manager and the City Attorney, in a total amount not to exceed $1,346,714, which includes a 20% general contingency (Agreement Nos. A-2024-104 and A-2024-105).

2. Adopt a resolution authorizing the release of information to HdL from the California Department of Tax & Fee Administration in connection with the auditing of Sales and Use Tax making certain determinations relating thereto and authorizing certain actions in connection therewith.

RESOLUTION NO. 2024-037 entitled A RESOLUTION OF THE CITY OF

SANTA ANA AUTHORIZING EXAMINATION OF SALES AND USE TAX

RECORDS AND TRANSACTIONS AND USE TAX RECORDS
AGENDA ITEM NO. 24 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

24.Resolution to Effect Certain Changes to the City’s Basic Classification and Compensation Plan
Department(s): Human Resources
Recommended Action: Adopt a resolution to effect certain changes to the City’s basic classification and compensation plan.

RESOLUTION NO. 2024-038 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S

CLASSIFICATION AND COMPENSATION PLAN
MINUTES: Councilmember Bacerra requested to move the item for all units except SEIU, and to bring back the SEIU unit for separate discussion.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 24, as amended, seconded by Councilmember Hernandez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass
City Council 7 – 13 8/6/2024
CITY COUNCIL 14 JULY 16, 2024

25.Adopt Resolution to Summarily Vacate a Portion of Bristol Street - Abandonment 23-02 and Adopt Resolution Declaring Property as Exempt Surplus
Department(s): Public Works Agency
Recommended Action:

1. Adopt a resolution to summarily vacate excess Bristol Street right-of-way formerly portions of 1601 and 1607 North Bristol Street; Abandonment 23-02.

RESOLUTION NO. 2024-039 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA SUMMARILY VACATING A
PORTION OF A PUBLIC RIGHT-OF-WAY ADJACENT TO 1601 AND 1607 NORTH BRISTOL STREET (ABANDONMENT NO. 2023-02) [includes determination that the vacation of the Vacation Area is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to section 15378 of the State CEQA Guidelines because it can be seen with certainty that there is no possibility that it will have a significant impact of the environment.]

2. Adopt a resolution declaring City-owned property as exempt surplus land and directing the City Manager or designee to comply with the requirements of Government Code §54220 et seq. for the sale and transfer of ownership accordingly.

RESOLUTION NO. 2024-040 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA DECLARING PROPERTY NEAR 1601 AND 1607 NORTH BRISTOL AS EXEMPT SURPLUS LAND AND

DIRECTING THE CITY MANAGER TO FOLLOW THE PROCEDURES SET

FORTH IN THE SURPLUS LAND ACT, CALIFORNIA GOVERNMENT CODE SECTION 54220, ET SEQ., AS AMENDED, FOR THEIR DISPOSITION [includes determination that the sale of the property as surplus is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15312 (Surplus Government Property Sales)].
**END OF CONSENT CALENDAR**
MINUTES: At 7:28 P.M., the Business Calendar was considered.

26.Consider Whether to Adopt Resolutions Authorizing Arguments, Rebuttal Arguments, and Impartial Analysis of Four Ballot Measures on the Ballot for the November 5, 2024 General Municipal Election

BUSINESS CALENDAR
City Council 7 – 14 8/6/2024
CITY COUNCIL 15 JULY 16, 2024
Department(s): City Clerk’s Office
Recommended Action:

1. Consider whether to approve RESOLUTION NO. 2024-041 entitled A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA

AUTHORIZING WRITTEN ARGUMENTS FOR THE BALLOT MEASURE
SUBMITTED FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION

REGARDING A PROPOSED CHARTER AMENDMENT TO AMEND CHARTER SECTIONS 401.5, 611, 702, 703, 1002 AND 1003 TO DELETE REFERENCES

TO OBSOLETE JOB TITLES AND OBSOLETE BONDING REQUIREMENTS,

SPECIFY THAT ALL DEPARTMENT HEADS ARE AT-WILL EMPLOYEES,

ADDRESS DEFINITIONS OF FUNDS AND LEVIES FOR COMPLIANCE WITH

STATE LAW, AUTHORIZE LIMITED PURCHASING AUTHORITY FOR THE CITY

CLERK AND CITY ATTORNEY AND REQUIRE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO ENFORCE THE ETHICS CODE;

2. Consider whether to approve RESOLUTION NO. 2024-042 entitled A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA

AUTHORIZING WRITTEN ARGUMENTS FOR THE BALLOT MEASURE
SUBMITTED FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION

REGARDING A PROPOSED CHARTER AMENDMENT TO AMEND CHARTER SECTION 402 TO INDEX COUNCIL COMPENSATION AT A SALARY OF THIRTY-THREE (33%) PERCENT OF THAT OF AN ORANGE COUNTY
SUPERIOR COURT JUDGE;

3. Consider whether to approve RESOLUTION NO. 2024-043 entitled A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA

AUTHORIZING WRITTEN ARGUMENTS FOR THE BALLOT MEASURE
SUBMITTED FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION

REGARDING A PROPOSED CHARTER AMENDMENT TO AMEND CHARTER SECTION 1203 TO PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS; and

4. Consider whether to approve RESOLUTION NO. 2024-044 entitled A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA

AUTHORIZING WRITTEN ARGUMENTS FOR THE BALLOT MEASURE
SUBMITTED FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION

REGARDING WHETHER TO ADOPT A RENT STABILIZATION AND JUST CAUSE EVICTION ORDINANCE.

MINUTES: City Clerk Jennifer L. Hall gave a presentation regarding the four measures.

Discussion ensued regarding the order and number of authors that could be listed per measure.

City Attorney Sonia Carvalho clarified the order of priority for authors per the City Council 7 – 15 8/6/2024
CITY COUNCIL 16 JULY 16, 2024
Elections Code.

MOTION: Mayor Amezcua moved to approve the recommended action no. 1 for Item No. 26, and authorize Mayor Pro Tem Phan and Councilmember Bacerra to author the Argument in Favor of the Measure, seconded by Mayor Pro Tem Phan.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass
MOTION: Mayor Pro Tem Phan moved to approve the recommended action no. 2 for Item No. 26, and authorize Mayor Pro Tem Phan and Councilmember Bacerra to author the Argument in Favor of the Measure, seconded by Councilmember Bacerra.

The motion carried, 5-2, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO

TEM PHAN, MAYOR AMEZCUA

COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA
NONE
NONE
Status: 5 – 2 – Pass
MOTION: Councilmember Vazquez moved to approve the recommended action no. 3 for Item No. 26, and authorize Mayor Pro Tem Phan and Councilmembers Hernandez and Vazquez to author the Argument in Favor of the Measure, seconded by Councilmember Hernandez.

The motion carried, 6-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN,

MAYOR AMEZCUA

COUNCILMEMBER PENALOZA
NONE
NONE
City Council 7 – 16 8/6/2024
CITY COUNCIL 17 JULY 16, 2024
Status: 6 – 1 – Pass
MOTION: Councilmember Vazquez moved to approve the recommended action no. 4 for Item No. 26, and authorize Mayor Pro Tem Phan and Councilmembers Hernandez and Vazquez to author the Argument in Favor of the Measure, seconded by Councilmember Hernandez.

The motion carried, 6-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PHAN,

MAYOR AMEZCUA

COUNCILMEMBER PENALOZA
NONE
NONE
Status: 6 – 1 – Pass
**END OF BUSINESS CALENDAR**
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

MINUTES: At 7:40 P.M., the Public Hearing was considered.

27.Public Hearing – Approve an Amended and Restated Regulatory Agreement for the Rehabilitation of Garden Court Apartments Located at 300 East Santa Ana Boulevard, Santa Ana, CA 92701, Adopt a Resolution Approving the Issuance of Revenue Bonds, and Conduct a Tax Equity Fiscal Responsibility Act (TEFRA) Hearing
Legal notice published in the OC Reporter on July 9, 2024.

Department(s): Community Development Agency
Recommended Action:

1. Authorize the City Manager to execute an amended and restated agreement containing Affordable Housing Covenants with Orange Housing Development Corporation for the rehabilitation of Garden Court Apartments located at 300 East Santa Ana Boulevard, Santa Ana, CA 92701 (APN 398-323-08) (Contingent upon approval of Housing Authority Item # 3) (Agreement No. A2024-106).

PUBLIC HEARINGS
City Council 7 – 17 8/6/2024
CITY COUNCIL 18 JULY 16, 2024

2. Approve the Relocation Plan and authorize the City Manager to approve amendments to the Relocation Plan prior to commencement of the rehabilitation of Garden Court Apartments, substantially in the draft form attached hereto, subject to changes consistent with the project approved by the City Manager and City Attorney.

3. Conduct a Tax Equity and Financial Responsibility Act Hearing in consideration of the issuance of tax-exempt bond financing by the California Municipal Finance Authority for C&C Development Co., LLC, to finance the acquisition, rehabilitation, improvement, and equipping of Garden Court Apartments located at 300 East Santa Ana Boulevard, Santa Ana, CA 92701 (APN 398-323-08).

4. Adopt a resolution approving the issuance of revenue bonds by the California Municipal Finance Authority in an amount not to exceed $55,000,000 for financing the rehabilitation of Garden Court Apartments.

RESOLUTION NO. 2024-045 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ISSUANCE BY

THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY OF EXEMPT

FACILITY BONDS FOR THE GARDEN COURT APARTMENTS

5. Determine that the approvals and authorizations provided for herein do not constitute a "project" within the meaning of California Public Resources Code § 21065 and authorize filing a notice of exemption based on the "common sense" exemption of 14 C.C.R. § 15061(b)(3) to the extent any activity would be considered a "project" because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment and the activity is not subject to the California Environmental Quality Act (CEQA).

MINUTES: Mayor Amezcua opened the Public Hearing at 7:40 P.M.

City Clerk Jennifer L. Hall reported out the summary of email comments received:
one (1) Agenda Item No. 27.

There being no speakers, Mayor Amezcua closed the Public Hearing at 7:41 P.M.

MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 27, seconded by Mayor Amezcua.

MINUTES: Councilmember Lopez thanked staff for providing clarification regarding the item.

The motion carried, 7-0, by the following roll call vote:

City Council 7 – 18 8/6/2024
CITY COUNCIL 19 JULY 16, 2024
AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7-0 – Pass
PUBLIC HEARING AGENDA ITEM NO. 28 – CONTINUED TO THE AUGUST 6, 2024

CITY COUNCIL MEETING

28.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings
Legal notice published in the OC Reporter on July 3, 2024 and property owner notification letters mailed on same date.

Department(s): Planning and Building Agency
Recommended Action:

1. Adopt a resolution affirming the Fiscal Year 2023-2024 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor-Controller, County of Orange.

RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF

SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES
DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH
COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S
OFFICE

RECONVENE
MINUTES: Mayor Amezcua reconvened the City Council meeting at 7:43 P.M.

CITY MANAGER COMMENTS
MINUTES: Acting City Manager Alvaro Nuñez gave a brief update regarding the Needle Exchange Program.

Acting Police Chief Robert Rodriguez spoke regarding the 4th of July Deployment and statistics, related challenges, and enforcement regarding fireworks.

Councilmember Bacerra expressed concern regarding the number of citations given.

Mayor Amezcua asked for clarification regarding the challenges in giving the administrative citations.

Acting Police Chief Rodriguez spoke regarding the challenges of administrative citations.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

1. June 17-20, 2024 Mayor Amezcua – NALEO 41st Annual Conference, Las Vegas, NV

2. June 18-20, 2024 Councilmember Penaloza – NALEO 41st Annual Conference, Las Vegas, NV

3. June 18-20, 2024 Councilmember Vazquez – NALEO 41st Annual Conference, Las Vegas, NV

4. June 19-20, 2024 Councilmember Hernandez – NALEO 41st Annual Conference, Las Vegas, NV

5. June 19-21, 2024 Mayor Pro Tem Phan – 1st Annual AAPI Lead Summit, Las Vegas, NV

6. June 19-21, 2024 Councilmember Bacerra – 1st Annual AAPI Lead Summit, Las Vegas, NV
MINUTES: Councilmember Vazquez thanked the City for his paid attendance to NALEO, spoke in regards to the Supreme Court ruling regarding citing the homeless, City Council 7 – 20 8/6/2024
CITY COUNCIL 21 JULY 16, 2024
requested an increase in the Quality of Life Team and asked for support to sue the OC sheriff for releasing inmates in Santa Ana.

Councilmember Lopez reminded staff of her scheduled office hours at Riverview Park, invited the public to upcoming concerts and movies at the park, encouraged public to attend Parks, Recreation, and Community Services Agency’s Shakespeare in the Park on July 31, 2024, spoke about her attendance at the OCFA awards ceremony, congratulated Fire Chief Henery for his recognitions, and wished everyone a happy summer.

Councilmember Penaloza thanked city staff for their hard work and efforts, asked about efforts underway to fill vacant storefronts with stores generating good tax revenue, thanked staff for the attention to the Edinger and Flower St. business corridor, requested the ongoing enforcement of public intoxication and homeless encampments, notified City staff about bringing forward for consideration a potential ordinance or ban concerning the sale of single beer cans within the city at the next City Council meeting, and wished his baby girl a happy six months and his wife a happy birthday.

Councilmember Hernandez spoke in regards to his June travel and lodging at the NALEO conference, thanked staff for their hard work and efforts for streamlining City Council meetings, thanked his colleagues and the public for their participation and efforts, and announced and spoke about August being Chicano Heritage Month and the activities taking place to honor it.

Councilmember Bacerra announced a Thursday concert at Carl Thornton Park, a Saturday workshop on zoning code updates at MIT, and a homeownership fair at Santa Ana College, and announced his upcoming office hours on August 3rd at Bomo Koral Park, spoke and thanked the city regarding his travel to the AAPI conference, discussed the Supreme Court ruling regarding issues of homelessness and criminality, requested an update at the next City Council meeting regarding the fencing along the Flower St. bike trail, and requested staff investigate for the market at Van Ness and Bishop and the 7-11 at Edinger and Flower regarding CUP and ABC Licenses.

Mayor Pro Tem Phan spoke regarding her attendance at the AAIP conference, and announced Friday movies at the park and National Night Out at Cabrillo Park on August 6th.

Mayor Amezcua spoke regarding her attendance at the NALEO conference and regarding the State of the City on June 27, noted that Summer Night Lights ends August 2nd, spoke regarding the Fourth of July, requested an update on the Police Commission for the next City Council meeting, notified the public about the resource fair at the Elks Lodge on July 28th, addressed the issue of homelessness, and expressed gratitude to the Santa Ana Police Department and the Orange County Fire Authority.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of former City Council 7 – 21 8/6/2024
CITY COUNCIL 22 JULY 16, 2024
Fire Chief Corey Comperatore at 8:25 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 7 – 22 8/6/2024
City Clerk’s Office
www.santa-ana.org/city-clerks-office
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Boards and Commissions Biannual Attendance Report

AGENDA TITLE
Receive and File Boards and Commissions Biannual Attendance Report for January Through June 2024 and Make Vacancy Determination(s)

RECOMMENDED ACTION

1. Receive and file Boards and Commissions Biannual Report;

2. Declare that the Section 8 Tenant Seat on the Community Development Commission is vacant due to numerous absences by the previous incumbent; and

3. Provide other direction to staff, if/as needed.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of January through June 2024.

Pursuant to Santa Ana Municipal Code Section 2-326(c), if a member of a board or commission absents themselves from two regular meetings of such board or commission, consecutively, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the City, the office shall become vacant and shall be so declared by the City Council.

Should the City Council find that any member of a board or commission meets the above noted absence thresholds, City Council may declare such vacancy and remove the board or commission member from their appointment. Any such vacancy would then be subject to appointment to fill the unexpired portion of the existing term, pursuant to City Council 10 – 1 8/6/2024
Boards and Commissions Biannual Attendance Report
August 6, 2024

Page 2 ends

Santa Ana Municipal Code Section 2- 326(b) and following the required noticing procedures of Government Code Section 54974(a).

On the Community Development Commission, Vince Frazier, the Section 8 Tenant representative, has missed every meeting, without notice, during this reporting period despite numerous and varied attempts by staff to contact him. This is the third consecutive reporting period with the same absences. Staff recommends that City Council declare this position vacant in accordance with the above-referenced Municipal Code section.

For the Rental Housing Board, enough appointees to meet quorum was only obtained over halfway through this reporting period. No meetings have been held and there is no attendance information to report.

All Youth Commission meetings for this reporting period were canceled. Five new appointments have been made since March 2024; the next regularly scheduled meeting of the Youth Commission is planned for Wednesday, August 7, 2024.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Biannual Attendance Reports

2. Roster of Current Vacancies and Expired Terms
Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, Acting City Manager
City Council 10 – 2 8/6/2024
City Council 10 – 3 8/6/2024
City Council 10 – 4 8/6/2024
City Council 10 – 5 8/6/2024
BOARD/COMMISSION NAME: Historic Resource Commission

JANUARY MARCH MAY
Meeting Date Meeting Date Meeting Date

MEMBER NAME
1/11/2024 3/7/2024 5/8/2024
Tim Rush X
X
X
X
E
X
E
X
Manuel Escamilla E
Edward Murashie
Dwayne Shipp
Daniel Cornelius
Alberta Christy
Irma Jauregui
X
X
E
X
E
N/A
X X
X
X
X
X
X
X
Ginelle Hardy E
ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence

Page 1 of 2 ends

City Council 10 – 7 8/6/2024
Measure X Citizen Oversight Committee
BOARD/COMMISSION NAME:

January February March April May June
Meeting Dates Meeting Dates Meeting Dates Meeting Dates Meeting Dates Meeting Dates

MEMBER NAME
Timothy Johnson
21 13 12
X
X
X
X X
X
X
Michael Chu
Nancy Lewis
X
X
Alonzo Lugo
Darlene Perez
X
X
X X
n/a n/a
ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence

Page 1 of 2 ends

Form Continued

MEMBER NAME
ATTENDANCE KEY:

COMMENTS:

X = Attended E = Excused Absence U = Unexcused Absence
________________________________________________________________ Department Head Signature Date

Page 2 of 2 ends

City Council 10 – 10 8/6/2024
City Council 10 – 11 8/6/2024
City Council 10 – 12 8/6/2024
City Council 10 – 13 8/6/2024
BOARD/COMMISSION NAME: Planning Commission

JANUARY
Meeting Dates

FEBRUARY
Meeting Dates
MARCH
Meeting Dates
APRIL
Meeting Dates
MAY
Meeting Dates
JUNE
Meeting Dates

MEMBER NAME
1/8
Meeting
1/22
Meeting
2/12
Meeting
2/26 3/11 3/25 4/8 4/22 5/13 5/27
Meeting
Canceled
6/10 6/24
Meeting
Canceled Canceled Canceled Canceled
Bao Pham E E X
E
X
X
E
X
X
X
X
X
X
X
X X
X
X
X
X
X
X
X
E
X
X
E
Jennifer Oliva
Christopher Leo
Isuri S. Ramos
Manuel Escamilla
Alan Woo
X
E
X
E
X
X
X
X
X
X
X
X
X
X
X
X
X E
X
X
X
X
X
X
X
E X
X
X
X
X
X
X
X
X
Carl Benninger X
ATTENDANCE KEY: X = Attended E = Excused Absence U = Unexcused Absence

Page 1 of 2 ends

City Council 10 – 15 8/6/2024
City Council 10 – 16 8/6/2024
City Council 10 – 17 8/6/2024
City Council 10 – 18 8/6/2024
City Council 10 – 19 8/6/2024
POSTED ON:

AT:

CITY OF SANTA ANA
Roster of Current Vacancies and Expired Terms DO NOT REMOVE PURSUANT TO GOVERNMENT CODE SEC. 54974.

SERVING WARD BOARD APPOINTED LAST NAME
BY

FIRST NAME APPT REAPPT EXPIRE RESIDING
WARD

POSITION
1 Community
Development
Commission
Phan
Phan
Phan
Phan
VACANT
VACANT
VACANT
VACANT
12/10/2024
12/31/2027
12/10/2024
12/10/2024
NA
Tenant
NA
Rental Housing Board
Santa Ana 2018 Measure
X Citizen Oversight
Committee
Parks, Recreation and
Community Services
Commission
NA
2 Environment and
Transportation Advisory
Commission (ETAC)
Vazquez
Vazquez
VACANT
VACANT
12/8/2026
12/8/2026
NA
Santa Ana 2018 Measure NA
X Citizen Oversight
Committee
3 Wednesday, July 24, 2024 Page 1 of 4
DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. City Council 10 – 20 8/6/2024

SERVING WARD BOARD APPOINTED LAST NAME
BY

FIRST NAME
Alonzo

APPT REAPPT EXPIRE RESIDING
WARD

POSITION
Santa Ana 2018 Measure NA
X Citizen Oversight
Committee
Solorio Lugo 05/21/2019 12/8/2020 3
4 Rental Housing Board
Youth Commission
Bacerra
Bacerra
VACANT
VACANT
12/31/2027
12/8/2026
Landlord
NA
5 Youth Commission Hernandez VACANT
Hernandez VACANT
Hernandez VACANT
12/10/2024
12/10/2024
12/10/2024
NA
NA
NA
Arts and Culture
Commission
Environment and
Transportation Advisory
Commission (ETAC)
6 Personnel Board Penaloza
Penaloza
Penaloza
Rivera
Rush
Angie
Tim
01/15/2019
02/02/2021
12/13/2022
12/13/2022
12/8/2026
4 6
NA
Historic Resources Chair
Commission
Parks, Recreation and
Community Services
Commission

VACANT NA
Wednesday, July 24, 2024 Page 2 of 4
DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. City Council 10 – 21 8/6/2024

SERVING WARD BOARD APPOINTED LAST NAME
BY

FIRST NAME APPT REAPPT EXPIRE RESIDING
WARD

POSITION
Arts and Culture NA
Commission
Penaloza
Penaloza
Penaloza
Penaloza
VACANT
VACANT
VACANT
VACANT
12/8/2026
12/8/2026
12/31/2027
12/8/2026
Santa Ana 2018 Measure
X Citizen Oversight
Committee
NA
Rental Housing Board At‐Large with
no Financial
Environment and NA
Transportation Advisory
Commission (ETAC)
Hispanic Chamber
Environment and
Transportation Advisory
Commission (ETAC)
Hispanic
Chamber
VACANT 12/11/2018 Hisp Chamber
Rep.

NA
Community
Development
Commission
Sec. 8
Tenant
Frazier Vince 08/01/2017 7/31/2019
5/31/2020
5/31/2022
1/17/2024
2 Sec. 8 Tenant
Workforce Development Private Sector
Board
Private
Sectior

VACANT NA
Workforce Development Community VACANT
Board
Community
Based Based
Community
Development
Commission
Sr. Sec. 8
Tenant
VACANT Sr. Sec. 8
Tenant
Wednesday, July 24, 2024 Page 3 of 4
DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. City Council 10 – 22 8/6/2024

SERVING WARD BOARD APPOINTED LAST NAME
BY

FIRST NAME APPT REAPPT EXPIRE RESIDING
WARD

POSITION
Workforce Development
Board
Private
Sector
VACANT
VACANT
VACANT
5/31/2020
10/31/2025
5/31/2022
NA Private Sector
Parks, Recreation and
Community Services
Commission
Staff Santa Ana
Senior Center
Workforce Development
Board
Public
Sector/SAUS
Education/SAUS
D
Wednesday, July 24, 2024 Page 4 of 4
DISCLOSURE: The report information is subject to change. If you need the most current information on file, please contact the Clerk of the Council Office at 714 647-6520. City Council 10 – 23 8/6/2024 Community Development Agency
www.santa-ana.org/community-development
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: 2023 Travel Santa Ana Annual Report

AGENDA TITLE
2023 Travel Santa Ana Annual Report

RECOMMENDED ACTION
Receive and file.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
On November 17, 2020, the City Council approved the formation of the Santa Ana Tourism Marketing District (SATMD), which is a benefit assessment district created to help fund marketing and sales promotion efforts for Santa Ana lodging businesses. The established SATMD includes all lodging businesses with 70 rooms or more located within the boundaries of the City of Santa Ana (City). The annual assessment rate is 2% of gross short-term room rental revenue and the SATMD has a five-year term, which began January 1, 2021 and will end on December 31, 2025.

Travel Santa Ana, the nonprofit tourism marketing association, was formed to manage the SATMD assessment funds and implement marketing programs aimed at increasing tourism in the City. Through innovative strategies and a deep understanding of the City's unique appeal, Travel Santa Ana has elevated the City's profile, drawing visitors from far and wide. Through a multifaceted approach, combining digital marketing campaigns, community engagement, and strategic partnerships, Travel Santa Ana has fostered a vibrant tourism ecosystem, boosting local businesses and showcasing the City's rich cultural heritage. By highlighting the diverse tapestry of experiences the City has to offer, from its bustling arts scene to its culinary delights and historical landmarks, a narrative has been crafted that resonates with travelers of all backgrounds.

Each year, Travel Santa Ana is required to submit an annual report to the City Council reporting on the activities of the previous year. The attached Annual Report highlights the successful marketing and promotional activities accomplished in 2023.

City Council 11 – 1 8/6/2024
2023 Travel Santa Ana Annual Report
August 6, 2024

Page 2 ends

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. 2023 Travel Santa Ana Annual Report
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager
City Council 11 – 2 8/6/2024
2023
annual
report
EXHIBIT 1
City Council 11 – 3 8/6/2024
As a non-profit, Travel Santa Ana is the official Destination Marketing Organization (DMO) for Santa Ana.

Travel Santa Ana is dedicated to promoting the city as a desirable Orange County destination for business, leisure, meetings, sports, and group travel.

As a non-for-profit, 501 C (6), Travel Santa Ana is funded by a 2% assessment implemented by the Santa Ana Tourism Marketing District (SATMD). The SATMD is comprised of 17 hotels and motels with (70) rooms or more within the boundaries of the City of Santa Ana. The assessment is paid for by visitors who stay at those hotels and motels.
2021-2023 Travel Santa Ana Board of Directors:

Chair: Julie Buettner, General Manager, Courtyard Costa Mesa South Coast Metro Vice-Chair: Robert Kravitz, General Manager, Courtyard Santa Ana/Orange County Treasurer: Ryan Chase, Owner, 4th Street Market
Secretary: Erin Warady, Senior Vice President Marketing, Discovery Cube Frank Atayde, General Manager, Holiday Inn Orange County Airport Valerie Cooper, General Manager, Embassy Suites by Hilton Santa Ana Orange County Airport Dave Elliott, President & CEO, Santa Ana Chamber of Commerce Ashley Kravitz, Senior Marketing Director, MainPlace Mall Marc Morley, Economic Development Manager, City of Santa Ana Aaron Saliba, General Manager, DoubleTree Hotel Santa Ana/Orange County Airport Quinn Su, General Manager, Doubletree by Hilton Orange County Airport

WENDY HAASE-ROBERTS
President & CEO

ANALAURA BECERRA
Director of Sales

MARIA GONZALEZ
Content & Community Engagement Manager
mission
To share Santa Ana with the world.
values
www.travelsantaana.com
#TravelSantaAna @TravelSantaAna
staff
about travel santa ana
Passion
We are passionate
in our efforts to
strengthen
our community’s
economic vitality.

Inclusiveness
We are diverse
and inclusive. All
are welcome.

Collaboration
We value and respect
each other, and
recognize we are
stronger when we
work together.

Relevance
We are valued in our
community for our
leadership, expertise,
and integrity.

Awareness
We are aware of our
community’s cultural
heritage and history
and continue to ask
questions and learn.

Vision
Elevate Santa Ana as an authentic and welcoming Orange County destination.

EXHIBIT 1
City Council 11 – 4 8/6/2024
The
Community
Vitality
Wheel
It Starts With A Visit
You Need To Keep
The Wheel Turning and
Manage Its Speed
That is the
Work at a
Destination
Organization
From Visit,
To Live,
To Work,
To Invest

1.VISIT
If you built a place where
people want to visit, then
you have built a place
where people want to live.

4.invest
And if you built a place where
business and residents will invest,
then you have built a place where
people will want to visit.

2. live
And if you built a place
where people want to live,
then you have built a place
where people want to work.

3. work
And if you built a place
where people want to
work, then you have built
a place where business and
residents will invest.

THE WORK OF A

DESTINATION ORGANIZATION
EXHIBIT 1
City Council 11 – 5 8/6/2024
The Santa Ana Tourism Marketing District (TMD) will continue to include lodging businesses, existing and in the future, available for public occupancy within the boundaries of the City of Santa Ana. The boundary, as shown in the below, currently includes seventeen (17) lodging businesses with seventy (70) rooms or more. boundaries
EUCLID ST.

NEWHOPE ST.

FLOWER ST.

BROADWAY BROADWAY
MAIN ST.
1st ST. 1st ST. FLOWER ST.

HARBOR BLVD. HARBOR BLVD.

FAIRVIEW ST.

RAITT ST.

GRAND AVE.

RAITT ST.

BRISTOL ST. BRISTOL ST.

FAIRVIEW ST.

EDINGER AVE.

MCFADDEN AVE. MCFADDEN AVE.
17th ST.

GARDEN GROVE BLVD.

SANTA ANA BLVD.
17th ST.

SANTA CLARA AVE.

TUSTIN AVE.

WARNER AVE.

DYER RD.

SEGERSTROM AVE.

MACARTHUR BLVD.

WARNER AVE.
405
55 55
22 22
CIVIC CENTER DR.

MAIN ST.
5 3rd ST. 4th ST.

WILLOWICK

GOLF COURSE

BRISTOL MARKETPLACE

FAIRHAVEN MEMORIAL PARK

SANTA ANA

COLLEGE
EXHIBIT 1
City Council 11 – 6 8/6/2024
Santa Ana Hotel Inventory: 2,740 rooms at 17 Hotels
Hotel Annual Revenue: Over $77 Million*
Hotel Visitor Tax: $10.6 Million
Tourism Marketing District Collections: $1.8 Million
Hotel Average Daily Rate: $128.82
Hotel Occupancy: 67%
hotel overview
*Includes 15 of the 17 TMD hotels. Santa Ana CA Lodge and Red Roof Inn do not report to STR.

EXHIBIT 1
City Council 11 – 7 8/6/2024
Name Location #
Rooms Meetings Rooms
Best Western Plus Orange County Airport North 2700 Hotel Terrace 148 1 Room, 800 sq. ft.

California Lodge Suites 2909 S. Briston St. 181
Comfort Inn & Suites Orange County John Wayne Airport 2620 Hotel Terrace 122 Courtyard Costa Mesa South Coast Metro 3002 S. Harbor Blvd. 145 3 Rooms, Largest 676 sq. ft. 1,553 sq. ft. total Courtyard Marriott Santa Ana 8 MacArthur Place 155 4 Rooms, Largest 3,953 sq. ft., 5,059 sq. ft. total DoubleTree Club by Hilton Orange County Airport 7 Hutton Centre 167 5 Rooms, Largest 1,848 sq. ft., 3,976 sq.ft. total DoubleTree Santa Ana - Orange County Airport 201 E. MacArthur Blvd. 253 5 Rooms, Largest 7,308 sq. ft., 8,638 sq. ft. total Embassy Suites - Santa Ana Orange County Airport 1325 E. Dyer Road 301 9 Rooms, Largest 4,407 sq. ft., 7,629 sq. ft. total Hampton Inn & Suites Santa Ana Orange County Airport 2720 Hotel Terrace 121 1 Room, 400 sq. ft.

Holiday Inn Express & Suites Santa Ana Orange County 1600 E. 1st St. 138 8 Rooms ( 1 per floor), Each 600 sq. ft.

Holiday Inn Santa Ana Orange County Airport 2726 S. Grand Ave. 176 5 Rooms, Largest 1,866 sq. ft., 5,000 sq. ft. total La Quinta by Wyndham Orange County Airport 2721 Hotel Terrace 180 MainStay Suites Orange County John Wayne Airport 2701 Hotel Terrace 176 Motel 6 Santa Ana/Irvine Orange County Airport 1717 E. Dyer Road 150 Motel 6 Santa Ana 1623 E. 1st St. 80
Red Roof Inn Santa Ana 2600 N. Main St. 125
Sonesta Simply Suites Orange County Airport 2600 Red Hill Ave. 122 Total 2,740
santa ana hotel inventory
EXHIBIT 1
City Council 11 – 8 8/6/2024
tourism matters
2022 Direct Travel Impacts to Santa Ana
$348.5 Million

DIRECT TRAVEL SPENDING
2,750 SANTA ANA JOBS ARE SUPPORTED
BY VISITORS EQUALING $117 MILLION
IN WAGES TO SANTA ANA’S ECONOMY.
$24.9 Million

IN TAX BY DIRECT

TRAVEL SPENDING
Tourism revenue helps to support:

NEIGHBORHOOD

SERVICES
ARTS &

CULTURE

PARKS & RECREATION PUBLIC SAFETY PUBLIC INFRASTRUCTURE
SANTA ANA’S MAJOR VISITOR
SPENDING CATEGORIES:
$90 million Dining
$83 million Accommodations
$68 million Arts, entertainment, & recreation
$60 million Local transportation & gas
$32 million Retail sales
$15 million Food stores
Without these
travel-generated tax
receipts, resident
households in
Santa Ana would pay
$356 more a year
in state and local taxes.

EXHIBIT 1
City Council 11 – 9 8/6/2024
goals
strategies • Increase audience exposure to the brand across all touchpoints of the travel planning journey. • Cultivate third-party meeting planner relationships that amplify and magnify the city’s sales impact in the marketplace, including attending sales missions and tradeshows. • Develop creative marketing campaigns that drive awareness and bookings. • Implement a strategic marketing mix that drives conversions from target demographics. • Test and track each marketing initiative to optimize performance. • Adjust campaigns on an ongoing basis to reach key performance metrics for the highest ROI. • Build awareness of Santa Ana’s assets and destination by storytelling through video, imagery, and content.
• Position Santa Ana as a desirable Southern California meeting location for appropriate groups. • Drive measurable web traffic through a mix of earned, paid, and owned media. • Increase hotel bookings by focusing on select drive centric geographic markets, high inbound air flight traffic locations and small market states.

EXHIBIT 1
City Council 11 – 10 8/6/2024
Client Events:

Hosted client events in Dallas, Las Vegas, Miami, Sacramento, Scottsdale, Seattle, and Vancouver.
• CA DMO Alliance
• CalSAE Elevate & Seasonal Spectacular
• Connect Spring, West & Marketplace
• HPN Global & Partner
• IMEX America
• Meetings Today Live
• Northstar’s Independent Planners,
Destination West & Destination California
• Small Market Meetings
• Smart Meetings National
• Southern California Chapter of MPI
• Student Youth Travel Association
• TEAMS
• Visit California Meeting Planner
Road Shows Seattle & Denver
$4 Million
in potential hotel revenue
road & trade shows
19 508appointments tradeshows
208
leads
sales highlights
EXHIBIT 1
City Council 11 – 11 8/6/2024
VISITOR MARKET AREA % VISITORS % VISITOR SPEND AVG. VISITOR SPEND LOS ANGELES, CA 13.7% 2.4% $87
SAN DIEGO, CA 12.1% 2.2% $79
PHOENIX, AZ 9.4% 3.8% $95
SAN FRANCISCO - OAKLAND - SAN JOSE, CA 6.7% 6.4% $84
LAS VEGAS, NV 6.4% 1.8% $101
SACRAMENTO - STOCKTON - MODESTO, CA 4.3% 4.2% $100
FRESNO - VISALIA, CA 2.5% 1.5% $141
SALT LAKE CITY, UT 2.2% 1.6% $96
SEATTLE - TACOMA, WA 2.1% 3.2% $114
DALLAS - FT. WORTH, TX 2.0% 2.8% $186
VISITORS AGED 25 TO 54
57%
% OF VISITORS - $100K+
56%
Average Visitor Spend $143
% OF VISITORS WITH

CHILDREN IN HOUSEHOLD
45%
visitor profile
top origin markets

SAN FRANCISCO

HOUSTON

NEW YORK

CHICAGO BOSTON
demographics
EXHIBIT 1
City Council 11 – 12 8/6/2024
santa ana media mix
EARNED
MEDIA
Blogger/Influencer Content
Search Engine Optimization
Social Media Content
Media FAMS
News Mentions
PAID
MEDIA
Social Media
Pay-Per-Click
Retargeting
Display Ads
OWNED
MEDIA
Website
Blog
Newsletter
Social Media Channels
EXHIBIT 1
City Council 11 – 13 8/6/2024
marketing & pr highlights
Website pageviews: 248,567
top 5 pages:

1. Your Guide to the Heart of Orange County

2. Events

3.Fun Things to Do in Santa Ana:

Museums & Historic Sites

4. Eat

5. Digital Visitors Guide
social media
2,858,195 Impressions
129,286 Engagement
77,918 Post Link Clicks
Engagement Rate

4.5% 79%
increase
In Subscribers
• Carpe Diem Our Way: 64.7K IG followers
• Food, Fun & Faraway Places: 95.3K IG followers
• SoCalFieldtrips: 22.9K IG followers
• Sometimes Home: 12K IG followers
• Traveling Newlyweds: 73.5K IG followers
• Expedia “Always-On” Campaign
25,000 Room Nights
$3,893,117 in Hotel Revenue
• Expedia OC Campaign
20,433 Room Nights
$2,481,500 in Hotel Revenue
• Expedia Mexico Campaign
53 Room Nights
$7,454 in Hotel Revenue
• Brand USA & Expedia
Canada Campaign
5,098,072 Impressions
212 Room Nights
$35,368 in Hotel Revenue
• Brand USA & Expedia
Mexico Campaign
2,175,263 Impressions
79 Room Nights
$12,910 in Hotel Revenue
• International Food, Wine
& Travel Writers Association
• Society of American
Travel Writers
• TravMedia International
Media Marketplace
• Visit California Media Events
Los Angeles & Mexico

INFLUENCERS & MEDIA HOSTED ADVERTISING

MEDIA EVENTS

EARNED MEDIA
Travel Santa Ana’s public relations efforts
earned media coverage in the following:
“Things to do in santa ana”
collaboration with Food, Fun & Faraway Places

9.4 million

INSTAGRAM VIEWS
monthly
newsletter
47% Open Rate
16% Click Rate
• Brand USA
• CA Meetings + Events
• Coast Magazine
• Houston Woman
• Smart Meetings
• Travel Itch Radio
• Round Trip
with Colleen Kelly
EXHIBIT 1
City Council 11 – 14 8/6/2024

ADVERTISING

MEET IN
santa
ana ►

MEETINGS IN
SANTA ANA are DIFFERENT

MEETINGS IN
are DIFFERENT MEET IN SANTA ANA ►

MEET IN
santa
ana, ca
►

MEETINGS IN
are

DIFFERENT
Fun is always in season at Knott’s Berry Farm,
California’s original theme park. Experience
thrilling rides, unique food, shows, and attractions
for the entire family. A day at Knott’s Berry
Farm means enjoying coasters, an 1800s Old
West-inspired Ghost Town, the re-imagined Fiesta
Village, the SoCal beach lifestyle of the Boardwalk,
and High Sierras adventures in Camp Snoopy!
714-220-5200 | knotts.com
Be sure to include a visit to Anaheim’s
closest beach, Huntington Beach. Enjoy
10 miles of beautiful beaches centered by
the iconic Pier and a walkable downtown
with plenty of shops, restaurants, and
activities. Connect with us for events, local
deals, maps, and our visitors guide.
#SurfCityUSA
714-969-3492 | surfcityusa.com
In Santa Ana, you’ll discover a community
rich in cultures and pride; an art scene
that is a mix of funky and folk; restaurants
serving authentic fl avors of Mexico along
with plant-based recipes; attractions that are
hands-on and those that teach; shopping for
brand names and homemade; and events
that celebrate all!
714-973-2700 | travelsantaana.com
PLACES WE LOVE | SPONSORED CONTENT
TravelsanTaana.com
ContaCt anaLaura BeCerra,
Director of Sales, Travel Santa Ana,
[email protected]
Santa Ana is unlike any other destination.

Discover a community rich in culture
offering attendees authentic Hispanic flavors
and an art scene that is a mix of funky and
folk. Unique venues from historic to art
deco are perfect for off-site event locations.

The city’s year-round celebrations further
enhance the meeting experience.

MeetInGS In
are

DIFFERENT
EXHIBIT 1
City Council 11 – 15 8/6/2024
Published the inaugural Santa Ana Visitors Guide. The guide is distributed at California Welcome Centers, Santa Ana hotels, John Wayne Airport, and more locations. A digital version is available in English and Spanish.

The second series of “Proud Santanero” features four locals answering the question “what makes them a Proud Santanero.” The locals include:
• Ali Coyle (Ali Coyle Music)
• Jeffrey “JJ” Jensen (Chapter One: the modern local)
• Vanessa Pozzobon (Mission Bar)
• Teresa Saldivar (Teresa’s Jewelers)
The Video series is promoted on YouTube and a designated landing page.

Developed a tourism program to highlight
Santa Ana’s unique cannabis offerings. Partnered with Orange County Restaurant Association to support 22 Santa Ana restaurants’ participation in OC Restaurant Week.

More than 200 murals and public art are curated into a comprehensive online guide.

The guide features images of the art and artist, a description, along with artist information and location.

There is a map displaying each location for easy use.

Special thanks to the City of Santa Ana and the Public Humanities program at UCI for their efforts, and the research conducted by the Pocket Site’s Walking Tour by Mapping Arts Project, Mapping Santa Ana,The Heavy’s Public Art Guide, SparkOC, and the collection of city-sponsored public artworks. special projects
Official Santa Ana Visitors Guide
orange county

RESTAURANT
week
• Santa Ana Stickers
• Visitors Guide
• Santa Ana Signatures
• “Always Bet on Us” video
• Santa Ana Signatures
• “Proud Santanero” Campaign
awards
EXHIBIT 1
City Council 11 – 16 8/6/2024
2023 Travel Santa Ana Budget
$1.3 million
2023 Santa Ana Tourism
Marketing District Revenue
$1.8 milllion
SALES & MARKETING: 80% RESERVES: 8%
CITY FEE: 2% ADMINISTRATION: 10%
financial report
Category Budgeted Actual
Revenue
Tourism Marketing District Revenue $1.3 Million $1.8 Million* Expenditures
Sales & Marketing $1.2 Million $1.1 Million
Administration & Operations $113,500 $125,000
Reserve** $26,000 $900,000
City Fees $31,000 $36,900
TOTALS $1,370,500 $2,161,900
*February 2023 a higher assessment collected due to a hotel coming current on 2022 payments. **Includes carry-over from previous 2022 and 2021 budget.

EXHIBIT 1
City Council 11 – 17 8/6/2024
financial report

ASSESSMENT
There is no change in the method and basis of levying the assessment. The annual assessment rate is two percent (2%) of gross short-term room rental revenue. Based on the lack of benefit received, assessments will not be collected on revenue resulting from: stays of more than thirty (30) consecutive days; stays by any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty; and stays that any nonprofit organization which, as the result of a disaster, provides at its own expense hotel or motel shelter to any victim of a disaster.

The term “gross room rental revenue” as used herein means: the total consideration charged, whether or not received, for the occupancy of a space in a lodging business valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits, property and services of any kind or nature, without any deduction therefrom whatsoever. Gross room rental revenue shall not include any federal, state, or local taxes collected, including but not limited to hotel visitor taxes. The assessment is levied upon and a direct obligation of the assessed lodging business.

However, the assessed lodging business may, at its discretion, pass the assessment on to transients. The amount of assessment, if passed on to each transient, shall be disclosed in advance and separately stated from the amount of rent charged and any other applicable taxes, and each transient shall receive a receipt for payment from the business. The assessment shall be disclosed as the “SATMD Assessment.” The assessment is imposed solely upon and is the sole obligation of the assessed lodging business even if it is passed on to transients.

The assessment shall not be considered revenue for any purposes, including calculation of hotel visitor taxes.

EXHIBIT 1
City Council 11 – 18 8/6/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Youth Workforce Services under the Workforce Innovation and Opportunity Act

AGENDA TITLE
Agreement with the Orange County Children’s Therapeutic Arts Center for Youth Workforce Services for Program Year 2024-2025 (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Orange County Children’s Therapeutic Arts Center for youth workforce services for a one-year term beginning August 1, 2024 and ending July 31, 2025, in an amount not to exceed $300,000 (Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
Under the authority of the Workforce Innovation & Opportunity Act (WIOA), the Santa Ana Workforce Development Board (WDB) is required to procure Youth Service Providers to provide WIOA services to eligible at-risk Santa Ana youth. On November 4, 2022, staff released the Youth Provider Request for Proposals (RFP) to establish a list of qualified youth providers for a four-year procurement period of July 1, 2023 to June 30, 2027.

After the RFP review process, the committee recommended the Workforce Development Board approve the RFP ranking and forwarded a recommendation to City Council to award an agreement with the Orange County Children’s Therapeutic Arts Center (OCCTAC). City Council approved the initial agreement under the new procurement cycle on June 20, 2023.

On May 15, 2024, the state released Information Notice WSIN 23-43 with estimated WIOA Formula Allocations for PY 2024-25. Santa Ana’s Youth allocation is $770,569. City staff have worked closely with the OCCTAC staff over the past year to ensure contract compliance and successful outcomes for the participants and WIOA grant. Staff recommends renewing OCCTAC’s WIOA Youth Agreement for the Program Year 2024-2025, and to increase the agreement to $300,000 to reflect an increase in stipends/wages that are paid to the youth participants and increased overall operational expenses.

City Council 12 – 1 8/6/2024
Youth Workforce Services under the Workforce Innovation and Opportunity Act August 6, 2024

Page 2 ends

Orange County Children’s Therapeutic Arts Center will provide occupational skills training in office administration and childcare worker certification along with workforce readiness preparation, paid work experience, tutoring, mentoring, counseling, and supportive services for 20 Santa Ana youth (Exhibit 1).

OCCTAC is on track to meet WIOA Youth Performance Measures. In addition, per federal regulations, Youth Providers must enroll and spend 80% of funds on Out-ofSchool Youth and 20% on work experience participant stipends and/or wages.

FISCAL IMPACT
Funds in the amount of $300,000 are available in the FY 2024-25 budget WIOA Youth Payment to Subagent account (no. 12318763-69135).

EXHIBIT(S)

1. Agreement
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager
City Council 12 – 2 8/6/2024

AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBA WARD AGREEMENT, made and entered into this 6
th day of August,
2024, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange County Children's Therapeutic Arts Center, a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 014317940 ("SUBRECIPIENT").

RECITALS:

A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6.

B. The State of California has created the L WDA to administer the Act programs operated by the State of California pursuant to the Act.

C. As a L WDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program").

D. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market.

California law.

E. SUBRECIPIENT is willing to operate said program pursuant to the Act and WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows:

SUBRECIPIENT'S OBLIGATIONS
A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.332(a)(l)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.332(d) [or 2 CFR §200.332(e) effective October 1, 2024] and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter.

Page I of 18
EXHIBIT 1
City Council 12 – 3 8/6/2024
B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act.

C. SUBRECIPIENT agrees to perform the services set forth herein m a professional, timely and diligent manner.

D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act.

E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act.

F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA'', attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY.

G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance.

H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act.

I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements:

1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements.

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2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Emollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active emollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration.

3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activ1t1es, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law.

4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained.

5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit.

Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions.

J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder.

K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement

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contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed.

Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act.

L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM.

M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds.

N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity.

0. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (0MB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97.

P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement.

SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement.

Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference.

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R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD).

S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A-Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations.

T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180).

U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008.

V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity.

II.

CITY'S OBLIGATIONS
A. On June 6, 2024, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $770,569.00 for fiscal year 2024-2025. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $300,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2024-2025. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove.

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B. Pursuant to 2 CFR §200.332(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(£) Indirect (F&A) costs.

C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase.

D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted.

E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or ( c) decrease in available funding.

III.

TERM OF AGREEMENT
A. This Agreement shall commence on August 06, 2024, and all duties arising under this Agreement shall have been performed by June 30, 2025. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not.

B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following:

1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award;

2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award;

3. SUBRECIPIENT must promptly refund any balances ofunobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See 0MB Circular A-129 and 2 CFR §200.345);

4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and,

5. The CITY should complete all closeout actions for the Federal award no

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later than one year after receipt and acceptance of all required final reports.

IV.

INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement.

B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer.

VI.

APPLICABLE GUIDELINES
A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein.

B. SUBRECIPIENT also assures and certifies that:

1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2 nd quarter after exit; (b)
Percent of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2 nd
quarter after exit; ( d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; ( e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers.

SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may

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be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law.

2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.

3. SUB RECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement.

4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities.

5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S.

Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement.

6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex, political affiliation or beliefs.

7. SUB RECIPIENT shall maintain appropriate standards for health and safety in work and training situations.

8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein.

9. EQUAL OPPORTUNITY. Any literature distributed by
SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities."

10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English.

11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the

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SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY.

12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state.

13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency.

14. INVENTIONS, PATENTS AND COPYRIGHTS.

A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889).

B. Copyright Policy.

1. Unless otherwise provided in the terms of the grant or agreement, when copyrightable material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material.

2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUB RECIPIENT purchases

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ownership with grant support; and, ( c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34.

C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement.

15. CLEAN AIR/ CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that:

CONDUCT:
(a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and,
( c) It will notify the CITY and the EPA about any known violation of the above laws and regulations.

16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain.
b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with

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a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained.
e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents.
f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503.

VII.

HOLD HARMLESS
A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors.

B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors.

VIII.

INSURANCE
SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages:

MINIMUM SCOPE AND LIMIT OF INSURANCE
SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage,

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bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate.

2. Sexual Abuse or Molestation Liability (SAML): If the COL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence or claim.

3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000.

4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees.

If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Permittee including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Permittee for City.

3. All required insurance policies: For any claims related to this contract, Permittee's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability.

5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to nonpayment.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate.

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Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.

Verification of Coverage
SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements ( or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.

2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work.

Subcontractors
SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

IX.

CORPORATE STATUS
All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY.

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X.

ASSIGN ABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement.

XI.

LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement:

1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR. Parts 651 and 654

2. All applicable State statutes, regulations, policies, procedures and directives;

3. All applicable CITY policies, procedures and directives;

4. All applicable local ordinances and requirements, including use permits and licensing;

5. Court orders applicable to its operation; and,

6. The terms and conditions of this Agreement.

If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary.

XII.

EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT.

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XIII.

FRAUD
SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement.

XIV.

CONTINGENCY OF FUNDS
SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY.

If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder.
xv.

TERMINATION
A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant.

B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.

XVI.

DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision.

Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and 0MB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order.

Page 15 of 18 ends

EXHIBIT 1
City Council 12 – 17 8/6/2024
XVII.

BREACH - SANCTIONS
If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below.

XVIII.

NOTICES
All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows:

CITY:

CLERK:

SUB RECIPIENT:

City of Santa Ana
Manager, WDB Administrative Office
P.O. Box 1988 (M-76)
Santa Ana, CA 92702
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
Orange County Therapeutic Art Center
2215 N. Broadway, Santa Ana, CA 92706
Phone: (714) 547-5468
Fax: (714) 564-6990
XIX.

MERGER
This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein.

Page 16 of 18 ends

EXHIBIT 1
City Council 12 – 18 8/6/2024
xx.

VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

XXI.

MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
{Signatures on following page}

Page 17 of 18 ends

EXHIBIT 1
City Council 12 – 19 8/6/2024
IN WITNESS WHEREOF, the pm1ies hereto have executed th.is Agreement the date and year first above-written.

ATTEST:

Jennifer Hall
City Clerk
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
8/)ltcl.n (2JJ ti,,_ 4-. � -1,;J!.t,...,
Andrea Garcia-Miller
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

Michael L. Garcia
Executive Director
Commwlity Development Agency
"CITY"
By: _________ _
Alvaro Nufiez
Acting City Manager
"SUB RECIPIENT"
By tJ.---4):+/.-•
Name: Dr. Ana Jimenez-Hami
Title: Executive Director
Tax ID#: 33-0930891

Page 18 of 18 ends

EXHIBIT 1
City Council 12 – 20 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal

1. Experience/Qualifications (1 page max):

A. Agency description - The Orange County Children's Therapeutic Arts Center (OCCTAC) has been in operation for 22 years in the City of Santa Ana. Our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, Social Services, and others. OCCTAC has served over 50,000 youth since the year 2000, rising from 100 students in its first year to more than 6000 youth each year! OCCTAC prioritizes on serving atrisk youth, foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community-based environment, which teaches respect, disability awareness, and full inclusion.

B. List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo.

C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday - Friday), from 8:00am until 8:00 pm, and (Saturdays) 8:00am - 4pm, but closed on Sundays.

D. Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located very close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program.

E. Provide brief information on the following elements:

1. Average annual operating budget and sources of revenue - The average annual operating budget for the OCCTAC is approximately $1,600,000. OCCTAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, the Regional Center of Orange County, and other grants, fee for service, private donations, public donations, and fundraising.

2. Brief description of staff - Our organization is staffed by highly qualified bilingual staff, including: credentialed teachers, artists, therapists, case managers, counselors, and others.

The WIOA Program proposal includes a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor.

3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving the Santa Ana youth for 22 years; and we have operated WIDA programs since the year 2005! Every year our Youth Employment program grows and demonstrates positive outcomes with the participants. We are very proud of our accomplishments throughout the years.

4. What kind of impact has your organization made on the youth community - OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. The only challenges we have had was during COVID19 years. Nevertheless, OCCTAC's program has demonstrated excellent outcomes for youth, which demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 EXHIBIT 1
City Council 12 – 21 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal

2. Proposed Program: (1 page max)
A. Provide an overview of the program's main objectives.

The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life-changing opportunities for all youth. OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services, job training, paid work experience, adult mentoring, literacy & math tutoring, career & educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post-secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing Education.

The program will take place primarily at our community-based center in Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. All participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community. Please see below Table 1 for an overview of the program timeline for the entire year.

TABLE 1-Program Timeline from July 2024 -June 30, 2025
Program Timeline Program Activities & Training
Month 1- 2 • Orientation of program and services with Case Manager Objectives: • Employability/Job Skills assessment with Case manager Program Overview, • Basic Skills/ Academic levels assessment with Literacy and Numeracy tutor Assessments, • Career interest assessment and survey with Career Counselor Participant Goals • Determine Employment and Academic goals • Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants
Months 3-8 • Initiate paid work experience
Objectives: • Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, • Initiate weekly tutoring of Literacy and/or Numeracy skills Tutoring, Vocational Training, • Continue bi-monthly meetings with Case Manager to discuss progress Job Training, Workshops & • Continue monthly meetings with Career Counselor for academic guidance Work Experience • Continue monthly support group with other WIOA participants and staff Month 9-12 • Continue bi-monthly meetings with case manager to discuss program goals, Objectives: and for intense employability skills and job search training Employability/Job Skills • Continue tutoring, if necessary & Job Search • Continue monthly life skills training
• Continue weekly workshops with WIOA participants and staff B. Please see below in sections 3 -17 a full description of the program. 2 EXHIBIT 1
City Council 12 – 22 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal

3. Population (2 pages max):

A. Describe the total number of youth that will be served by this grant. - The WIOA program at OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school youth (ages 16 - 24) and 4 in-school youth (ages 14 - 21) for a total of 20 youth.

B. Describe the age range of the youth that will be served - The WIOA program will serve participants as young as 14 and as old as 24 years of age.

C. Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16- 24 yrs.), and having a right to work documentation, our participants have to complete the following:
1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation.

D. Special consideration for organizations that can serve the following youth populations: {80% of Out-of-School youth (required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% homeless youth and 10% of youth on probation). For the past 15 years, OCCTAC has always exceeded the number of youth with disabilities served in this program. Also, in the past few years, we have also exceeded the percentage required for Foster youth in the program, thanks to our strong community partners and their referrals to OCCTAC. See below Table 2 for past Enrollment Numbers and percentages.

Table 2- Percentages of Youth Population served at OCCTAC Youth Population 2015-16 2016-17 2017-18 2018-19 2019-22 Out of School Youth 75% 75% 80% 82% 80%
Youth with Disabilities 25% 25% 50% 52% 50%
Foster Youth 15% 15% 5% 0% 15%
High School Dropouts 15% 30% 20% 9% 15%
Youth on Probation 5% 0% 0% 0% 0%
Homeless Youth 5% 5% 10% 4% 10%
As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for youth on probation. Therefore, this year we will expand our network and community partnerships to ensure the minimum of 10% for this target population. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility where OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. See letter of support from our key community partners, including: the County of Orange, Social Services, (Foster Youth), Santa Ana Unified School District, TPP (youth with disabilities), Santa Ana College (out of school youth), and others.
3 EXHIBIT 1
City Council 12 – 23 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
E. Specify how the targeted youth populations (out-of-school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. As mentioned previously, OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners.

1. Out of School Youth: OCCTAC has had a strong partnership with the Santa Ana College, Centennial Education Center for the past 15 years. We have received many referrals from SAC for out of school youth, as well as engage our youth in their State Certificate programs.

As seen in Table 2, OCCTAC has consistently served at least 80% of out of school youth in the program, throughout the years. See letter of support included in this proposal.

2. Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program {TPP) during the past 15 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and has served consistently over 50% of youth with disabilities! We are grateful to our key community partner SAUSD TPP program staff for all of their referrals and support! Also, in the past 2 years, OCCTAC has a new contract with the Regional Center of Orange County and has been receiving referrals to serve young adults with disabilities. See letter of support.

3. Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange, Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007. We are looking forward to continuing this partnership, and serve more foster/emancipated youth in Orange County this year! See letter of support.

4. Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship operates in the same building as OCCTAC {2215 N. Broadway- second floor) where OCCTAC agency is located! The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. OCCTAC will partner with PK to ensure at least 10% or this population in our program.

5. Homeless Youth: OCCTAC will continue to collaborate with various community agencies, including the WISEPlace, an organization that focuses primarily on serving homeless women (youth and adults).

In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach, community presentations, and participate at various community events throughout the year to promote our programs and inform the youth in the Santa Ana community about this wonderful WIOA Youth Employment program at OCCTAC. See Table 3 for more information.

F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment D - See attached the following letters from our community partners:
4 EXHIBIT 1
City Council 12 – 24 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
1) Santa Ana Unified School District, TPP - Youth with Disabilities; 2) County of Orange, Social Services - Foster Youth; 3) Santa Ana College -All Referrals, including Out of School Youth and Services provided at OCCTAC by SAC instructors.

G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2
nd quarter of the program (December 31, 2023). In addition to referrals from our key community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 that summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter.

Table 3 - Community Recruitment Plan to ensure 100% enrollment of youth by 2 nd quarter
Plan May
Orientation
What is WIOA?
All High
Community School
Presentations Classes -
targeting
Youth with
disabilities in
SAUSD, TPP.

Community
Outreach
Youth
Referrals
Contact Youth
June
Last Friday of
the month
All High School
Classes -
targeting
Youth with
disabilities in
SAUSD, TPP.

Summer
Community
Fairs and
Events Provide
Flyers to all
community
agencies in
Santa Ana
Inform
community
partners that
we will start
taking referrals
staring July 1st.

Contact all
youth that
where
interested in
WIOA2021-
2022 year after
full enrollment.

July
Last Friday of the
month
Target Foster,
Homeless &
Probation Youth
in the community
(County, 55
Orangewood,
WisePlace).

Summer
Community Fairs
and Events
Provide Flyers to
all community
agencies in Santa
Ana
Set appointments
with all youth
referred to
program as of
July ist.

Set appointments
with youth with
prior interest
August September October
Last Friday of the Last Friday of the Last Friday of the Month Month Month
Target Foster, Target Foster, Present at various
Homeless & Homeless & Community
Probation Youth Probation Youth Centers in Santa
in the community in the community Ana where families
(County, 55 (County, 55 gather, including
Orangewood, Orangewood, City of Santa Ana,
WisePlace). Wise Place). Parks.

Attend all back to Provide Provide
school events at information at information at big
SAUSD and TPP OCCTAC & SAUSD community events,
partnership Open Houses & such as: "Noche de
community Parent/Teacher a lta res" event &
events. Conferences other big
community events.

Set appointments Set appointments Set appointments
with all youth with all youth with all youth
referred to the referred to the referred to the
program program program
Set appointments Set appointments Set appointments
with youth with with youth with with youth with
prior interest prior interest prior interest
5 EXHIBIT 1
City Council 12 – 25 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal

4. Assessment (1 page max):

A. Youth Service Providers are required to use the Test for Adult Basic Education (TABE) assessment tool, but may use other assessment tools upon approval. - OCCTAC will continue to use TABE testing with all our WIOA participants, as in previous years. Also, we will continue to use the electronic version of the Test for Adult Basic Education (TABE on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient", and will be enrolled in tutoring at OCCTAC to help support both their literacy and numeracy skills, in order to help them improve their literacy and numeracy skills before they complete the program.

B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. - At intake, all participants will be given a TABE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TABE test will determine the needs of the participants in both academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions.

All WIOA participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level.

C. Describe knowledge of the barriers that youth encounter - OCCTAC has served many youth with different barriers in life throughout our 22 years of community service! The majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropouts and other barriers.

OCCTAC is very committed to serving all youth with these barriers and any others.

D. Specify how your organization will address the barriers that youth encounter - OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA} program at OCCTAC. We have offered this WIOA program for more than 15 years to the Santa Ana youth! Our staff is comprised of a hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentor the youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills workshops, focusing anywhere from employment attainment/retention, to how to improve and change their own personal lives, and the community in which they live. In addition, to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, 6 EXHIBIT 1
City Council 12 – 26 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
such as scholarship writing and enrollment into an institution of their interest. This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program.

Furthermore, all participants will be provided with psychological/ mental health counseling {if needed), and other important support services. OCCTA's environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self-confidence, self-esteem and leadership skills. Our goal is to empower youth and provide a life changing opportunity through this WIOA program!

5. Paid & Unpaid Work Experience:

A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre-apprenticeship programs, Internships or job shadowing, and On-the-Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other community sites. The following tables {Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" jobtraining programs, mentoring and work experience opportunities at OCCTAC.

TABLE 4: Mentoring & Job Training Programs at OCCTAC
Area of Training Job Title Placement & Educational/Training Work Experience Curriculum
Health Case Manager Intern OCCTAC, Health Clinics SAC Curriculum & Case Health Assistant/ Aid and Community Sites *State Certificate Program Management
Health/ Mental Mental Health (MH) OCCTAC, Health Clinics County of Orange, Health Care Health (MH) Paraprofessional and Community sites Agency, MH Paraprofessional Certificate
Child Care Child Care Worker & -Rancho Santiago CC, Child SAC Curriculum Worker State Instructional Assistant development services *State Certificate Program Certificate -Early Start & Pre-Kinder
Arts Program at OCCTAC
7 EXHIBIT 1
City Council 12 – 27 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
Office/Reception Executive/ Administrative OCCTAC office SAC curriculum Customer Service Assistant & Community sites *State Certificate Program Computers
Education Tutor / Instructional Learning Academy at OCCTAC & Host Curriculum Assistant OCCTAC & SAUSD After
School Program
Education Teaching Assistant Early Intervention/ First Five Early Childhood Early Start Program at curriculum, High Scope &
OCCTAC "Hands on Training"
Arts Education Teaching Assistant After-School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and "Hands-on" Arts
360 at various SAUSD Training
schools
City of Santa Ana, Parks
and Recreation
Community Sites
Technology Technology Assistant Computers/Media LAB at SAC, Digital Media Center Graphic Artist OCCTAC & OCCTAC curriculums &
Audio Engineer Intern "Hands-on" Photoshop,
Film Production Intern Santa Ana Animation/ Illustration & Business Owners in Graphic design training,
partnership with City of Recording Technology Training
Santa Ana, Downtown. Softwares, Pro-Tools & Sybellius
Furthermore, WIOA youth will be encouraged to participate in additional programs that we have at our agency to give youth more opportunities and "hands-on" experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible. Once they have acquired some basic work-experience, we will place them at the various community sites with our community partners.

TABLE 5: Additional Job Training Programs for WIOA Youth mentored by NON-WIOA staff PROGRAM DESCRIPTION Days/Times
Early Start Program The Early Start program is and early intervention program Mondays & Tuesdays that integrates very young children (6 months to 3 years of 8:30 am -11:30 am age) with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30 am - 10:30 am students' cognitive, language, motor and social
development.

Pre-Kinder Arts The Pre-Kinder Arts program is a bilingual school readiness Wednesdays & Program program that serves children ages 3- 4 years old. The Thursdays parents and children work together in a creative and 8:30 am -11:30 am nurturing environment by engaging in music, art, literacy, Fridays and parenting classes to prepare children for school. 10:30 -12:30 pm 8 EXHIBIT 1
City Council 12 – 28 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
After School Arts The ASA for Life program provides artistic training in the Monday - Friday Program fields of Music, Visual Arts, Dance, Musical Theatre, and 3:30 pm - 8:00 pm Technology training to at-risk youth, and children with and Saturdays disabilities in the community. 9:00 am - 4:00 pm
Therapeutic Arts This program serves children and youth with disabilities of Monday - Friday Program all ages and special needs, including: learning disability, 3:30 pm - 8:00 pm health impairments, physical disability, developmental Saturdays disabilities and others. 9:00 am - 4:00 pm
Learning Academy & This program provides homework support and tutoring to Monday - Friday Tutoring Program students (ages 5 - 16 yrs.) in Language Arts (reading and 4:00 - 8:00 pm writing), math, and other academic subjects. Saturdays
9:00 am - 5:00 pm
OCCTAC This program provides outreach, prevention, referrals and Monday - Friday Family Wellness engagement with individuals at-risk of mental health 8:00 am - 8:00 pm Program problems. Other support services include parenting, and weekends counseling, and support groups.

Senior Socialization This program provides early intervention and socialization Monday - Saturdays Program activities to older adults at-risk of mental health problems. 8:00am - 4:00pm Services are provided at OCCTAC and various Senior Centers in Santa Ana.

B. Special consideration will be given to organizations that can prepare youth for targeted in-demand industries: 1. Manufacturing, 2.lnformation Technology, 3. Healthcare, 4.

Hospitality/entertainment. OCCTAC's Youth employment program prepares youth in 3 of the 4 targeted in-demand industries identified. 1) Healthcare, 2) Technology and 3) Hospitality/Entertainment. In addition, we have an excellent community partner (Rancho Santiago Community College - See letter of commitment), that will hire our Youth Employment Program participants as "Interns" and then as Employees! The Executive Director has been working closely with RSCC district staff to create a "Pathway from Noncredit to Credit Courses" for our YEP participants so they can get their degrees, State Certificates and also get hired by RSCC to become Instructional Assistants for their Child Development Centers throughout Orange County! We are very excited about this great opportunity for our Santa Ana young adults that are eager to get jobs in the Childcare.

C. Special Consideration for organizations that offer job training/preparation in the industries of: STEAM, Data Science, Artificial Intelligence, Cloud Computing, Cyber Security. OCCTAC offers job training and preparation in technology industries mentioned above, and some of our WIOA youth have also received Google certifications to help them succeed in this competitive market. Our Technology instructor has been supporting these interests of our youth during the past couple of years.

D. Special Considerations for organizations that offer work experience related to certificated programs offered by postsecondary institutions. OCCTAC has a very strong partnership with RSCC and SAC instructors. They provide certificated programs at OCCTAC to help our youth succeed and accomplish State Certificate programs.

E. List some of the employers that will assist in the paid and unpaid work experience 9 EXHIBIT 1
City Council 12 – 29 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
opportunities. Please see below Table 6 for offsite job trainings for our youth.

TABLE 6: Mentoring & Job Training Programs OFF SITE

PROGRAM DESCRIPTION DAYS/TIMES
Rancho Santiago Childcare Worker/ Preschool Teacher Assistant: Intern is Monday - Friday Community College, responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts & 8:00am- 6:00pm Child development recreational activities, developmental assessments and Services others. OCCTAC youth who intern with RSCC will be hired for the college after their internships!
Santa Ana College CDC Childcare Worker/ Preschool Teacher Assistant: Intern is Monday - Friday responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts & 8:00am- 6:00pm recreational activities, developmental assessments and
others.

Family Health Clinics Medical/Office Technical or Healthcare Assistant/ Aid: Intern Monday - Friday is responsible for assisting a Healthcare professional, such as a (Dr. Tajik and Dr. Shams) nurse, Physician Assistant or other, with basic Healthcare 8:00am- 5:00pm activities and case management to support the services
provided to families at a Family Health Clinic.

Santa Ana Senior Center Case Manager Assistant: Intern is responsible for assisting Monday-Saturday OCCTAC Case Manager at the Senior Center or Santa Ana
Santa Ana Towers Towers, and conduct a variety of activities with seniors, 8:00am - 6:00pm including health related and recreational activities, case management, interviews & assessments and others.

State Farm Insurance Administrative Assistant/Customer Service: Monday-Friday Intern is responsible for answering phone calls and directing them to their designated department. Intern is also 8:00am-5:00pm responsible for printing, organizing, and filing documents.

Intern will be responsible for assisting clients with questions on insurance and providing an overview.

Santa Ana Downtown Office/Reception/Customer Service: Intern is responsible for Monday-Saturday Businesses making calls to previous and interested clients and inform on merchandise. Intern is also responsible for answering phone (Days/Times vary) calls and providing assistance to clients and directing them to the necessary department. Intern will also work with clients in person and assist with any questions related to business and store merchandise.

Santa Ana Downtown Administrative Assistant/ Social Media Intern: Monday-Friday Businesses Intern is responsible for computer literacy, updating social media, making phone calls to participants to update contact (Days/Times vary) information, and some fund raising. Intern is also responsible for clerical duties such as filing documents, answering phone calls and other tasks.

Santa Ana Downtown Graphic Arts Intern/Marketing Intern & Administrative Monday- Saturday Businesses Assistant: Intern is responsible for assisting in the creation of logos and flyers for marketing. Intern is also responsible for (Days/Times vary) updating social media and some administrative duties such a filing, organizing, and data entry.
10 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
F. Include Letters of Commitment from employers as Attachment E. Please see letters attached letters from the following: 1) Rancho Santiago Community College District, 2) Letters from 2 Health Clinics, 3) Letter from the City of Santa Ana, Downtown representative supporting the Business community.

G. Include a copy of the Work Experience policy as Attachment F. Please see attached OCCTAC's Work Experience Policy.

6. Alternative Secondary School Services (3 pages max):

A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at OCCTAC at least once a month to receive assistance as they decide to pursue their education.

Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decides to take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will prove youth some examples of alternative secondary school services located in Santa Ana, provided below in Table 7.

In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understanding of the participants' needs. During this meeting, the Counselor will gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the participant's best option. After this meeting, the participant and the counselor will strategize on how to proceed further. During this period, the youth will also be supported with additional academic /educational services, such as tutoring, study skills, time management, financial literacy and other important life skills topics.

Table 7: Alternative Secondary Schools located in Santa Ana Name �ddress Phone# !Website Notes
College and Career 1699 E. Wilshire Ave., 714) 796-8795 http:/ /www.ocde.us/CC Preparatory ISte. 605 Santa Ana, PA/Paees/default.asox
Academy �2705
Community Day High �04 N Fairview St. 714) 796-9000 htto://www.sausd.us/Page/ 6chool ISanta Ana CA 92703 �
Independent Study �33 E. Walnut St. [714) 565-5400 htto :/ /www .sau sd. us/ /site/ �PEX(online Program Santa Ana, CA 92701 Default.asox?Paee1D=16692 classes) 11 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
Hill view High School 154000 Lansdowne 714) 730-7356 http:/ /www.tustin.kl2.ca.us Continuation Rd. Tustin, CA 92782 'hillviewhs School (Credit
Recovery)
!Santa Ana College - 2900 W. Edinger Ave, 714) 241-5720 httos:/ /www.sac.edu/Conti Mult High School !School of Continuing !Santa Ana, California nuingEducation/Programs/P Diploma Program Education �2704 ages/HighSchool.asox
2 Locations - Centennial
Education Center & Santa
Ana College
B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this is such an important factor in their overall improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different college campuses, as well as a wide variety of majors. By visiting the various colleges, youth will understand better the application process as well as all requirements needed.

The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet with youth during bi-weekly meetings and support youth in developing all the skills necessary to succeed. These meetings will focus on important topics, such as, time management, test-taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress. Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to improve in their academic goals.

C. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors at SAUSD to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services.

7. Preparation for Postsecondary Education and Training (3 pages max):

Note: WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College in Attachments C and F. 12 EXHIBIT 1
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A. Special consideration for organizations that offer preparation for postsecondary education and training in high-demand industries. OCCTAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options. Our WIOA team (Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work together to assist all of the youth enrolled in this program. Because of the certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example,
• Micro Center $15.50 + Benefits
• Daikin AC $15.50
• Providence Speech $15.50 + Benefits

8. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in-demand occupation.

OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Clerk/ Ad min State Certificate), where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. This year, OCCTAC is also partnering with Janneth Linnell from Rancho Santiago Community College, Childcare Development Services to provide youth with work experience, internships and jobs in Childcare Career pathways. They are in high demand for hiring Instructional Assistants! C. Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s).

Developing a pathway for youth that can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal is for the youth to be more successful in life! Please see below a pathway that we have created at our agency to assist and lead our WIOA participants.

Pathway for Post-Secondary Education
Participants will;

1. Meet educational counselor and identify interest and possible careers. 11 2. Research Necessary education and courses to reach a particular career. "�

3. Visit different campuses and apply to the ones they feel the most comfortable. -"'

4. Take placement exams after being accepted to his or her school. 13 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
11 5. Research major and minor requirements for achievement ....... 11

6. Apply to programs that will provide additional services that youth will need while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.)

7. Create educational plan and registration to courses.

D. Describe in detail how the program will prepare youth for postsecondary education and training. The WIOA case manager, career and educational counselors meet regularly with each WIOA youth to discuss job leads, employment opportunities and post-secondary education.

The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post-secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance in researching different majors, vocational training and certificate programs that will allow them to enter into post-secondary education in their field of interest. The Educational Counselor will also provide assistance to youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens.

E. How will your organization expose youth to the various post-secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC.

F. Describe the certificates that youth will be able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana College and Rancho Santiago Community College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty.

Please see below {Table 8) for a brief description of these certificate programs. 14 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
Table 8 - State Certificate Programs at OCCTAC in partnership with the Santa Ana College PROGRAM Brief DESCRIPTION Days/Times
Office Clerk This program prepares students for an in-depth training in executive Monday - Friday State Certificate secretary/administrative assistant positions. The open-entry/open Program exit, competency-based format promotes success in a high Courses are employment occupational field. The program develops skills in offered various research, report and correspondence preparation, advanced days/times computer software applications, database management, interactive during the week presentations, customer service and telephone techniques, and other {morning, advanced office procedures. afternoon and
• Keyboard 1 evenings)
• Intro to Windows
• Intro to Word
• Intro to Excel
• Employability Skills
• Navigating the Internet
Child Care Worker This program trains students in the field of early childhood and Monday - Friday State Certificate business development. Students learn how to start their own private Program business or work at a childcare facility, such as preschool, etc. Courses are Students learn business skills, early childhood care and development, offered various health information required for licensing, and skills necessary for days/times successful operation of a childcare business. during the week In order to earn their State Certificate and obtain a County of Orange {morning, license, students must take the following courses: afternoon and • Early Childhood Care and Development evenings)
• Health Education for Childcare Providers
• Employability Skills
• How to Start a Small Business
• Business Practices for Family Child Care Providers
G. Include data and research that supports the industries or pathways listed above.

According to O Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks
43-6013.00 Medical Secretaries
43-3021.00 Billing and Positing Clerks
According to O Net on line the following position and many other in child worker are considered those with bright outlook and rising opening as well.
39-9011.00 Child care worker
25- 2011.00 Preschool Teachers, except special education.

H. Include Letters of Intent from training agencies as Attachment G.

Please see letters of Support/Intent from Rancho Santiago Community College, Health Clinics and the City of Santa Ana, Downtown Businesses.
15 EXHIBIT 1
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In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1} Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate.

This training is currently being offered to Religious Leaders in the community all over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, if they are interested in working in this field. 2) Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. Our youth will also attain work experience, internships and jobs at the Health Clinics that have partnered with OCCTAC.

8. Tutoring (1 page max):

Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABE) on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and numeracy skills.

We will also use the electronic version, as required.

I. Describe in detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced every year with our participants! Every year at least 80% of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracy tutors meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agency's goal is that each youth increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals.

9. Mentoring (1 page max):

J. Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start & Pre-Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.) Youth will have the opportunity to learn, interview, shadow and receive mentoring from 16 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
excellent professionals in the fields of Education, Arts, Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition, the youth will gain hands on work experience in these fields, as well as the opportunity to gain insight from these professionals regarding the various career and educational paths that youth are interested in pursuing.

K. Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation, gang issues, parenting issues, etc. Two years ago, OCCTAC started a Mental Health Clinic and currently operates full-time with mental healthcare funding from the County or Orange, Health Care Services. In addition, we will continue to collaborate with all our previous community partners, including OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All 4 institutions refer counseling, psychology and marriage and family therapy interns to OCCTAC, and provide Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can enroll in individual counseling at OCCTAC or in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed. Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting issues, educational support etc. and gain assistance in working through all of these challenges.

L. Will your organization offer mental health services or referrals to mental health agencies? As stated above, OCCTAC runs a Mental Health Clinic now, and will continue to offer mental health services to our WIOA youth and family members, as well as refer to our community partners.

M. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals if needed.

10. Workshops:

0. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: - All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components.

Youth will be asked to attend mandatory workshops to assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly.

Starting in September 2023 and ending in July 2024.

OCCTAC Training Series:
• Financial Literacy: This workshop series will allow WIOA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to 17 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
become finically stable now in order to further assist them with their career and educational goals. See attachments section for a sample. • Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. • Life Skills: This workshop series will help our youth with day to day life skills information to assist them in making healthy and reasonable choices in their lives. See attachments section for a sample.

1. Financial Literacy/ Budget Management - These are one of the most basic and important workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses.

2. Entrepreneur Skills Training - This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration.

3. Labor Market Information - This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best suited to their skills and abilities.

4. Family Planning - A representative from Planned Parenthood will provide our WIOA youth with information on birth control methods, family planning and free healthcare services. These workshops are intended to help assist youth with their future and current family stabilities.

5. Worker's Rights/Labor Laws - Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability. As well as questions that may not be asked in an interview or after becoming an employee.

6. Analytical Skills at the Workplace - All WIOA youth will be provided with a task analysis and literacy analysis, skills assessments, job profiling, and pre-employment work skills. Each of these sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future.

7. Health Resources - Participants will be given resources from our community partners, including Planned Parenthood on how to be healthy and safe, and how to obtain medical services.

Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the 18 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed.

8. Professional Communication/Public Speaking Skills -All Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections.

9. Navigating the Workplace - Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation.

11.Civic Engagement and/or Leadership Development
A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth and other youth in the community, if so, please describe. - Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or leadership development. For example, All WIOA youth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and contribute ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community. Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our community!
B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity - All WIOA youth are encouraged to participate in our leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year!

12. Supportive Services:

A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. - Yes. All youth will be provided with supportive services during all phases of the WIOA program. Supportive services are available to those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services.

WIDA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available):

1. 30 day bus passes: Every month as long as they provide proof of a steady attendance 19 EXHIBIT 1
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2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
to all WIOA activities and or accomplish employment or educational goals

2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals

3. Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals. As well as proof of their license.

4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as:
planners, USB drives and backpacks. For students who have entered post-secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off.

5. Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc.

6. Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of $50 payment to institution/childcare provider of their choice. This will enable them to participate in WIOA activities and/or accomplish employment or educational goals.

B. Include the Supportive Service Policy as Attachment I.

Please see attached OCCTAC Supportive Services Policy for more specific details.

13. Incentives (1 page max):

A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, if so, please describe. - Yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education.

B. Include the Incentive Policy as attachment H.

Please see Incentive Policy as attachment H.

14.Follow-Up Services (3 pages max):

Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and 1
st
, 2
nd
, 3
rd
, and 4
th quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see below Table 9 that delineates all follow-up services.

A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-monthfollow up period. Please see below Table 9 for follow-up services.

TABLE 9 - Follow Up Services
Services
30 day 1
60 day
Follow-Up Period
1 1•1 Quarter I 2
nd Quarter I
3'd Quarter 1
4th Quarter
20 EXHIBIT 1
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Case Monthly Monthly Monthly Quarterly Quarterly Quarterly Management and as and as and as and as and as and As
(Updates and needed needed needed needed needed needed
Meetings)
Educational Monthly Monthly Monthly As needed As needed As needed Counseling and as and as and as
(Updates and needed needed needed
Meetings)
Employment As Needed As Needed As Needed As Needed As Needed As Services (Job Needed
Development
(Meetings)
Credential Services As Needed As As As Needed As Needed As (Registration) Needed Needed Needed
Supportive Service As funds As funds As funds As funds As funds As funds (Transportation) Allow Allow Allow Allow Allow Allow
Supportive Services As funds As funds As funds As funds As funds As funds (School Materials) Allow Allow Allow Allow Allow Allow
Referrals (Housing, As Needed As As As Needed As Needed As Needed Mental Health, Food Needed Needed
Distributions, Health,
Counseling, other )
B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attain their goals. - All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed, and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail during the 2nd, 3rd, and 4th quarters to get updates from youth on post-secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the WIOA staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC, to ensure that youth keep a good GPA in school, and continue to move forward in their employment.

C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. - The following Table 10 indicates how often the WIOA staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post-secondary education.

TABLE 10 - Frequency of Follow up Services
Services
30day 60 day
Follow Up Period
1 st Quarter 2
nd Quarter 3rd Quarter 4th
Quarter
Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings as needed as needed as needed
Follow Up Calls/Emails Monthly and Monthly and Monthly and Quarterly and Quarterly Quarterly as needed as needed as needed as needed and as and as
21 EXHIBIT 1
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needed needed
Follow Up Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed
Follow Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings as needed as needed as needed
Job development trainings As Needed As Needed As Needed As Needed As Needed As Needed (Resume, cover letter,
applications, follow calls,
Interview assistance etc.)
Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skills, FASFA, this time this time this time
registration, transferring etc.)
D. Describe if your organization will provide youth with incentives or supportive services during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category.

TABLE 11 - Support Services/Incentives for WIOA participants during Follow-up:

Incentives Benchmarks
Post Secondary Earning Accredited Job Search Obtaining Retaining Education credential Employment employment
30 day Buss pass, 30 day Buss
Supportive ACCESS Coupons, pass or Gas
Service Gas card -Academic card
Supplies
$150 for registering $200 for
Education to fall or spring obtaining Postclasses secondary credential.
$50 for obtaining
secondary school
credential.
$80 for $150 for $200 for every quarter
Employment scheduling and obtaining they are employed as attending employment. funds allow
Interview. Work related
Portfolios, clothing and
professional tools
attire.

E. How often will the youth be engaged or receive service during the follow-up period. - All Youth will be asked to keep in contact with the WIOA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the pt quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis.

However, youth are encouraged to engage as frequently as possible with the WIOA staff! Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs 22 EXHIBIT 1
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offered at our agency, Life Skills classes, counseling and any workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged in our center, on a weekly basis.

15. WIOA Performance Indicators
A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators:

1. How OCCTAC will meet the% of participants who are in education or training or unsubsidized employment during the 2
nd quarter after exit.

Month Employment Education
May Mock Interview Session - Start Research classes to register for Job Search Summer - Meet With Educational
Counselor
June Start Appling to different Register for summer classes - Meet positions - Meet with case with Educational Counselor
manager
July Apply to different positions and Research classes to register for Fall follow up calls - Meet with Case Session - Meet With Educational Manager Counselor
August Set up Interviews and continue to Register for Fall Classes - Meet With send out Applications - Meet with Educational Counselor - incentives Case Manager - provide provided to youth who register for Incentives to those who set up classes
interviews
September Practice interview Skills and meet Register for 8 week courses - Meet with Case Manager - Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes
October Continue to meet with Case Classes in session
Manager & job Developer as
needed
November Continue to meet with Case Research classes to register for Manager & job Developer as Intersession - Meet with educational needed counselor as needed
December Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring - Meet with educational job counselor as needed

2. How OCCTAC will meet the% of participants who are in education or training or unsubsidized employment during the 4
th quarter after exit.

Month Employment Education
January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes- incentive provided to youth Needed who register for classes
February Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - incentive provided to youth 23 EXHIBIT 1
City Council 12 – 43 8/6/2024
March
April
May
June
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal
Needed who register for classes
Provide youth Incentives for Classes in Session
having been employed for 3
consecutive months
Set appointments with Case Classes In Session
Manager and Job Developer as
Needed
Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations
Needed
Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes
consecutive months

3. Document the median earnings of participants in unsubsidized employment during the 2
nd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment. The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter.

4. Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit.

At the beginning of the program, the Educational/Career Counselors and the Case Managers will enroll all of the participants in a recognized credential programs. Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report. The Counselors will then schedule a meeting with those students who have not advanced. For those students who did not complete a credential during the 1
st year of the program, the Counselors will meet
with the participants, and re-enroll in a credential program during the 1st quarter follow-up. The Counselor will once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, they will receive an incentive during the 4th quarter follow up.

5. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category. Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning 24 EXHIBIT 1
City Council 12 – 44 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher.

6. Effectiveness in serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary, to continue to gain employment training to improve their work ethics, and job skills to keep moving forward and improving at their current work sites.

16. Prior Outcomes
A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for more than 15 years! Please see below our outcomes for years 2012- 2018. During COVID19 years, OCCTAC had great challenges with our Youth with disabilities.

However, this past year we were able to recruit as many youth as in previous years now that the pandemic has been more under control. OCCTAC is committed to continuing to provide excellent programs as in previous years. We do not have current outcomes, but can provide to the Grants Committee, if required.

OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIOA}
Common Measures 2012-13 2013-14 2014-15 2015-16 2016-17 2017- 18 Increased Literacy/ 74% 95% 100% 100% 89% 73%
Numeracy Skills
Entered Employment or 95% 73% 72% 75%? 80% 89%
Post-Secondary
Attained Credential/ 82% 67% 93% 100% 65% 89%
Diploma/Certificate

17.Fiscal Competency
A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice.

After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget.

B. Attach a copy of the organization's procurement policies and procedures as 25 EXHIBIT 1
City Council 12 – 45 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
Attachment I. Please see attached OCCTAC's Procurement Policies and procedures.

C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC:
• Accounting Method: OCCTAC utilizes a modified accrual-based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contract that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets. Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting.
• Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to implementation. The Board shall review all write-offs from uncollectible accounts receivables. • Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in-box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet.
• Disbursements: All disbursements are and shall be made by checks drawn on the established 26 EXHIBIT 1
City Council 12 – 46 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
operating checking account for the OCCTAC. All disbursements shall utilize pre-numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash".

All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials.

Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." • Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member.
• Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a) Accounting records, b) Grant documentation, c) Tax filings; Donors, d) Legal/Insurance/License /Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored in secure--lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times.

D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses, the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice. The invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement.

E. Describe how your organization's financial stability is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources, including:
(1) contracts, (2) grants, (3) donations, (4) fee for service, and (5) fundraising. OCCTAC continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue increase, as we continue to grow each year with SAUSD and our MECCA and County partners.

In addition, and as part of the OCCTAC' s long-term sustainability plan, the Executive Director and our board of directors have agreed to continue to diversify OCCTAC's funding sources by focusing some more on (1) donor solicitation, and (2) fund raising, and (3) social enterprise ventures.
27 EXHIBIT 1
City Council 12 – 47 8/6/2024
2024-25 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal
F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.) versus the percentage of overhead and administrative costs.
46% of budget will be directly spent on the youth in the form of work experience, stipends, salaries, direct training, support services, incentives, etc. for the year 2019- 2020.

G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S).

Please see Financial Audit for year ending 2018.

18. Additional Attachments
A. You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W.

Please see additional attachments included. Attachments Include WIOA Youth Brochures, Youth Testimonials and other Youth Employment Program forms. 28 EXHIBIT 1
City Council 12 – 48 8/6/2024
1st
Youth Population
In-School
AGENCY PERFORMANCE PLAN 2024-2025
OranRe Countv Children's Therapeutic Arts Center

WIOA YOUTH POPULATION
Ages
16-18
Out-of-School (80% minimum) 16-24

TOTAL NUMBER OF YOUTH TO BE SERVED

PROJECTED ENROLLMENTS & EXPENDITURES
# of Youth to be Served
4 16
20 (NOTE: 80% OF YOUTH MUST BE ENROLLED BY 2
ND QUARTER-DECEMBER 31, 2024)
Quarter # of Enrollments
per Quarter Estimated Expenditures per Quarter
50,000
2 nd (100% Enrollment Required) 65,000
TOTAL
14 WIOA ELEMENTS
mark a "x" next to the elements provided in your
program

1. Tutoring, study skills training, dropout prevention
strategies

2. Alternative secondary school services or dropout
recovery

3. Paid & unpaid work experience that have
academic and occupational components, which may
include: summer employment, pre-apprenticeship,
internships & job-shadowing, or On-the-Job training
(20% of funds must be used for this element)

4. Occupational skills training-priority for
recognized credentials aligned with sectors indemand

5. Education offered concurrently with workforce
preparation activities

6. Leadership development-community service &
peer centered activities

7. Supportive Services

8. Adult mentoring

9. Follow-up services for not less than 12 months
after exit (required)

10. Comprehensive guidance & counseling drug &
alcohol, etc.

11. Financial literacy

12. Entrepreneurial skills training

13. Labor marker information-career awareness and
exploration

14. Activities to help youth prepare for and
transition to postsecondary education

EXHIBIT B
85,000
100,000
$300,000

PERFORMANCE MEASURES
{Projected Benchmarks subject to change
Baseline=BL)

1. % of Participants who are in education/training,
or in unsubsidized employment during the 2
nd
quarter after exit
Benchmark: 71%

2. % of Participants who are in education/training,
or in unsubsidized employment during the 4
th
quarter after exit
Benchmark: 80%

3. The median earnings of Participants in
unsubsidized employment during the 2
nd quarter
after exit
Benchmark:$4,400

4. % of participants who, during the program, are in
education or training that leads to a recognized
postsecondary credential or employment AND
who are achieving measurable skill gains
Benchmark: 75%

5. % of Participants who obtain a recognized
postsecondary credential or secondary diploma
during participation OR within 1 year after exit
Benchmark: 64.2%

6. Effectiveness in serving employers
Benchmark: BL*
*Pending further State and Federal guidance.
1 EXHIBIT 1
City Council 12 – 49 8/6/2024

OC CHILDREN'S

ERA UTIC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Supportive Services Policies and Procedures
WIOA Program 2024-- 2025
Purpose: To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid participants with their successful completion of their WIOA goals and OCCTAC's WIOA program.

Procedures:

Eligibility:

Supportive services are available to those identified as approved WIOA participants; have limited resources to meet basic needs; and have expressed the need of additional support to OCCTAC's WIOA Program staff.

Supportive services will be made available to participants while they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCT AC Director. Provision of supportive service is not an entitlement.

Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff.

Availability of Funds and Assessment of Need:

The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the Program Coordinator. Supportive services are delivered contingent upon availability of funds, the need of the participant and given on a first come, first serve basis.

Initial assessment on need will be determined by the Case Manager and will be reviewed regularly.

Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes.

Transportation Assistance Guidelines:

After identifying the need for transportation assistance and eliminating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes.

Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon book. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the participant loses his/her bus pass, gas card or ACCESS coupon book. 1 Attachment C Revised: 07/10/2024
EXHIBIT 1
City Council 12 – 50 8/6/2024

QC CHILDREN'S
H .lJ IC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564. 9690 • www.occtac.org Documentation and Receipt Requirement for gas cards:

1. The participant must provide itemized receipt(s) totaling the amount provided within 30 days that the gas card is provided and/or before receiving additional gas cards, and the itemized receipt(s) must then be included in the participant's file. If not returned, no additional supportive services may be provided.

2. The case manager must perform and record in CalJOBS case note if a participant fails to return the receipts for the gas cards; the case manager must contact the participant requesting the missing receipts and explain that no further supportive services will be provided until the missing receipts are received in full; and

3. If the receipts are not provided, send a follow-up letter within five (5) business days to the participant requesting the receipts and notifying the participant that no further supportive services will be provided until all receipts are received. A copy of this letter must be kept in the paiiicipant' s file.

Fingerprinting-Live Scan and TB Test:

Participants who work with children and are placed in an educational setting will be required to undergo Fingerprinting-Live Scan through the Department of Justice and show a cleared TB Test.

This supportive service will be available for participants on a case-by-case basis and determined by the case manager.

Work and School Related Materials:

A participant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to participate in activities leading to a credential. A participant may need to purchase work related equipment, attire, tools, or certification for the purpose of obtaining employment and to enable him/her to be successful in employment.

Child/Dependent Care:

After identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes.

Childcare assistance is defined as the provision of $75 payment to institution/daycare/childcare provider upon receiving an invoice.
2 Attachment C Revised: 07/10/2024
EXHIBIT 1
City Council 12 – 51 8/6/2024

QC CHILDREN'S
THE AP .U IC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Participants may receive assistance with childcare or dependent care, which will enable them to participate in activities. Childcare will be limited to a maximum of $75.00 per month per child/dependent. Supportive service available to all youth that enrolled in the program as pregnant or parenting youth.

Other:

Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. 3 Attachment C Revised: 07/10/2024
EXHIBIT 1
City Council 12 – 52 8/6/2024

QC CHILDREN'S

THERAPEUTIC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Purpose:

Procedures:

Incentive Policy and Procedures
WIOA Program 2024 - 2025
To establish guidelines for providing incentives to participants who successfully commit, and complete goals establish during program participation. Goal is to aid enrolled youth with their successful completion of OCCTAC's WIOA program.

All incentives are available to those identified as approved WIOA participants.

WIOA participants must provide documented proof of their eligibility for the listed incentives provided in this policy. Incentives will be provided in the form of a Target gift card. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff.

All incentives are based on availability of funding and are processed on a first come first serve basis. Logs of incentives will be kept on a regular basis and will also be case noted for documentation purposes.

Summary of incentives:

Current
Enrolling in GED Program
Completed a course (minimum 72 hours) in GED
program (see details/restrictions)
Secondary School Perfect Attendance (see
additional details/restrictions)
Received Credential/Diploma/GED
Enrolled in Post-Secondary
Education/Vocational School
Basic Skills Deficient: Increase in EFL
Employment: Submitting 5 applications (see
additional details/restrictions)
Employment: Obtaining employment
Employment: Retaining employment (see
additional details/restrictions)
Attachment C
$100
$80
$100
$200
$150
$100
$80
$150
$200
1 Revised: 05/14/2024
EXHIBIT 1
City Council 12 – 53 8/6/2024

QC CHILDREN'S

THERAPEUTIC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Worksite: Monthly perfect
attendance/punctuality
Follow-Up
Received credential in Secondary/PostSecondary School/GED:

Enrolling in GED Program
Completed a course (minimum 72 hours) in GED
program (see details/restrictions)
Enrolling in Post-Secondary Education
Employment: Submitting 5 applications (see
additional details/restrictions)
Employment: Obtaining Employment
Employment: Retaining Employment (see
additional details/restrictions)
Incentive descriptions:

HS Dropouts:
$50
$200
$100
$80
$150
$70
$150
$200
Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED. Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $100.00 gift card. For every course (minimum 72 hours) they complete within the GED program, while enrolled in all phases of the WIOA program, both current and follow-up participants will be eligible to receive an $80 gift card. Current participants will be eligible to receive a $200 gift card for obtaining their GED/Diploma, follow-up participants will be eligible to receive a $150 gift card upon obtaining their GED/Diploma. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled into their institution commit to their schedule to complete missing credits on a timely manner.

Youth in Secondary Education:

Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of Attachment C
2 Revised: 05/14/2024
EXHIBIT 1
City Council 12 – 54 8/6/2024

OC CHILDREN'S

THERAPEUTIC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org obtaining a credential for finishing their secondary education in a timely manner.

Because this is a high demand credential by employers, we want to use this incentive as a way to help them secure and achieve employment goals.

For Current youth: Gift Card incentive will be $200
For Follow-up youth: Gift Card incentive will be $150. Must be completed before the last day of the 4
th quarter after Exit.

Attendance: Youth in secondary education will receive a $100 Gift Card incentive per semester for achieving at least 1 month of consecutive perfect attendance.

This is to encourage school attendance and progress towards obtaining their HS Diploma.

Basic Skills Deficient (BSD) Youth:

WIOA participants that are identified as basic skills deficient upon enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills, youth will receive a $100 gift card per subject when they increase by at least one EFL (Educational Functioning Level). Limit to one gift card per subject.

Employment for Currently Enrolled Youth:

To motivate youth to complete their employment goals, participants will receive an incentive when they meet at least one of the following goals and provide supporting documentation of completion:
• Submitting 5 applications: $80 Gift Card incentive (valid once per monthmaximum $320) • Obtain employment: $150 Gift Card incentive
• Employed for 6 consecutive months: $200 Gift Card incentive Employment for Youth in Follow-Up:
• Submitting 5 applications: $70 Gift Card incentive (valid once per monthmaximum $280) • Obtain employment: $150 Gift Card incentive
• For 6 consecutive months employed: $200 Gift Card incentive Post-Secondary Education for Currently Enrolled Youth:

Participants are encouraged to complete their goals toward post-secondary education so that they may advance in their careers and increase their chances Attachment C
3 Revised: 05/14/2024
EXHIBIT 1
City Council 12 – 55 8/6/2024
-� QC CHILDREN'S

THERAPEUTIC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org of earning higher hourly wages. Participants will be eligible for a $150 Gift Card incentive if they have enrolled in post-secondary education or vocational school.

Participants will be eligible to receive a $200 gift card for obtaining a credential such as Associates, Bachelors, or vocational certificate.

Post-Secondary Education for youth in Follow up:
• Obtaining a Credential: $200 Gift Card incentive
• Enrolling for post-secondary education/vocational: $150 Gift Card incentive
Attachment C
4 Revised: 05/14/2024
EXHIBIT 1
City Council 12 – 56 8/6/2024

QC CHILDREN'S
T r-1 R Ar UTIC-: ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Purpose:

Work Experience Policy
WIOA Program 2024 - 2025
To establish guidelines for the WEX youth paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (WIOA).

Eligibility & Customer Profile:

WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests.

Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off-site.

General Information:

Lunch and Breaks: WEX youth must take a ½ hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours.

Unable to attend worksite: WEX youth must notify the worksite supervisor and case manager a minimum of two hours before his/her shift begins if unable to report to work.

W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youth are Attachment C
1 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 57 8/6/2024

QC CHILDREN'S
FR A 'tUTll-, AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Work Hours
responsible for providing OCCTAC staff with the most up to date address so that their W-2 gets mailed out to the correct address.

Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance.

Work Hours: On average WEX youth will work between 10-20 hours a week. Below are the maximum hours the WEX youth may complete based on California labor laws. WEX youth are not authorized to work overtime.

Ages 14-15 Ages 16-17 Ages 18+
• 7am-7pm from • Sam-10 pm when Any time
Labor Day to June 1 there is school the
• Not during school next day
hours • Sam-12:30am when
• 7am-9pm, from June there is no school
1 to Labor Day the next day
Maximum hours 18 hours a week but not 29 hours a week, but 29 hours when school in
session
Maximum hours
when school not in
session
over: not over:
• 3 hours a day on • 4 hours a day
school days Monday- Thursday
• 8 hours a day • 8 hours a day
Saturday-Sunday Friday-Sunday and
and holidays holidays
• 29 hours a week • 29 hours a week
• 8 hours a day • 8 hours a day
Attachment C
29 hours
2 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 58 8/6/2024

QC CHILDREN'S
T t I-\ f' lJTIC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org "Fimecards and Sign in Sheets: Worksite will have a binder or designated location on-site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor initial after every shift.

Youth will then complete timesheets to the best of their knowledge and sign them. Signatures may be completed in-person or through a pre-approved electronic signature program.

At the end of every month, youth must turn in sign-in sheets and signed timesheets to coordinator. If WEX youth is unable to collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite.

Paycheck Information: WEX youth will receive payment on the 15th of every month.

Duration and Length of WEX Activity:

Based on the availability and needs of WEX youth, work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager.

Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver approval.

Rate of Pay and Payment:

During Stipend WEX youth will receive $125.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at the current California minimum wage for every hour worked.

Attachment C
3 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 59 8/6/2024

QC CHILDREN'S
rl A[
✓ FtJTJC ARTS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Worksite Review:

Worksite review will occur during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment.

OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite.

Staff is to do one visit halfway through training.

If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite.

Allowable Expenditures:

WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for-profit or nonprofit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate.

Allowable expenditures beyond wages may include the following:
• Classroom training or the required academic education component directly related to the work experience.
• Professional development training related to work experience. • Orientation sessions for WEX youth and employers.
• Tutoring with OCCTAC tutor in order to improve skills or meet 155 Goals.
• Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress.

Attachment C
4 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 60 8/6/2024

QC CHILDREN'S
THrR A PFlJ I A TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Worksite approval Procedures:

Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training.

OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth.

1. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant.

2. The on-site supervisor must agree to abide by the rules indicated in the worksite training agreement

3. The on-site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On-site supervisor must agree to any edits suggested by OCCTAC Staff.

4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX.

5. Not Approved: If the worksite or the on-site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropriate objectives; the worksite will not be approved for paid WEX.

Agency Worksite Agreement Procedures:

The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure.

Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement and complete the documents before the WEX youth's first day of training.

Attachment C
5 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 61 8/6/2024

QC CHILDREN'S
Trlt A FUT ( AR.TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Worksite training agreement includes:
a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA
b) Worksite training agreement
c) WEX youth responsibilities
d) Training plan and worksite schedule.

Staff Roles and Responsibilities:

A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant.

B. Complete Agency Worksite Agreement with worksite
supervisor. See Agency Worksite Agreement Procedures (page 6).

C. Complete all parts of Worksite Approval Procedures (page 5) to ensure that the worksite is the best fit for WEX youth.

D. Complete a minimum of three worksite reviews as outlined in Worksite review (page 4).

E. Provide age appropriate work sites.

F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations
G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary
H. Assist with job placement at conclusion of WEX training.

I. Educate WEX youth on health and safety and make safety plan in case of injury.

WEX Youth Roles and Responsibilities:

A. Be willing to commit to learning and working hard
B. Be willing to follow work hours, instructions, work policies and rules
C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month.

Attachment C
6 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 62 8/6/2024

QC CHILDREN'S

TH ER A PFUTJC AR TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org D. Immediately report any work related incidents to both the worksite supervisor and the OCCTAC staff
E. Communicate any inappropriate behavior of work related issues to OCCTAC staff
F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work.

G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at
worksite.

H. Abide by responsibilities outlined in the worksite training agreement.

Worksite Supervisor Roles and Responsibilities:

A. Be willing to train and mentor the WEX youth
B. Be willing to complete quarterly evaluations of WEX youth performance.

C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level.

D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite.

E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement.

G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the Attachment C
7 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 63 8/6/2024

QC CHILDREN'S
t A 1 FlJTI ., A TS
2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org hours outlined above in "general information" section (page 1).

H. Be ADA compliant
I. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws Attachment C
8 Revised: 07/01/2024
EXHIBIT 1
City Council 12 – 64 8/6/2024
Orange County Children's Therapeutic Arts Center
Procurement Policy
2024- 2025
Orange County Children's Therapeutic Arts Center (OCCTAC) has established this policy to guide its procurement of supplies, equipment, and services. The purpose of this policy is to insure that OCCTAC makes procurement decisions and payments in an open and fair manner and to document all purchases when appropriate.

A. Code of Conduct
No employee, officer, or agent of Orange County Children's Therapeutic Arts Center (OCCTAC) shall participate in the selection or in the award or administration of any procurement if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer, or agent: any member of her/his immediate family; his/her partner; or an organization which employs or is about to employ any of the above has a financial or other interest in the firm selected for award.

No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or anything of monetary value form contactors, potential contractors, or parties to sub- agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value.

Any alleged violations of these standards of conduct shall be referred to the Executive Director. Where violations appear to have occurred, the offending employee, officer, or agent shall be subject to disciplinary action, including but not limited to: dismissal or transfer; when violations or infractions appear to be substantial in nature, the matter may be referred to appropriate officials for criminal investigation and possible prosecution.

B. Procurement Procedures
The officer, employee, or agent responsible for procurement of services, supplies, equipment or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items.

All services and items will be purchased with consideration of these priorities:

1. Best price

2. Features and quality of the item

3. Willingness to meet billing, delivery, and service needs

4. Minority or Women-owned supplier
Services and items less than $500:

Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues. All purchases must be made within budget EXHIBIT 1
City Council 12 – 65 8/6/2024
guidelines. Writtenauthorization and salesreceiptconfirmingpaymentmust be kept on file.

Service and items costing more than $500 (routine purchases):
a. A designated staff member shall identify two or three vendors who offer discount or competitively priced supplies. Staff shall routinely "shop" those vendors, looking for the best overall price on each order--though not necessarily on an item-by-item basis. Once each year, the staff shall determine which two or three vendors in the area offer the most competitive prices. Written documentation of the research shall be maintained. b. Nothing in the paragraph above shall prevent staff from taking advantage oflower prices from other vendors whenever better prices are available. c. When possible, staff shall attempt to negotiate discounts for larger volume purchases, and should inquire about discounts for paying cash. d. Allpurchasesmustbemadewithinbudgetguidelines. Writtenauthorizationand sales receipt confirming payment must be kept on file.

Service and items costing more than $500 (infrequent purchases):
a. A designated staff member shall obtain written quotes or advertisements from three vendors. Purchase decisions shall be made on the basis of the most advantageous purchase for OCCT AC, based on the above criteria.
b. Nothing in the paragraph above shall prevent staff from taking advantage of lower prices from other vendors whenever better prices are available. c. When possible, staff shall attemptto negotiate discounts for larger volume purchases, and should inquire about discounts for paying cash. d. All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file.

Sole Source Procurement
••
The use of a sole supplier is discouraged, and requires the written authorization of the Executive Director. Requests for sole source procurementm ust include the reason for the lack of competitive information and justification for the selection.

C. Authorization
a. Staff Authorization: The Executive Directory may atheror his discretion, give one or more staff members purchase authority for purchases.

EXHIBIT 1
City Council 12 – 66 8/6/2024
b. Funds for all purchases must appear in the current board-approved budget.

D. Unauthorized Purchases
The purchase of supplies for personal use is prohibited, as is any purchase made without the approval of a staff member having purchase authority. In addition to being subject to disciplinary action under the personnel policy and any remedies available underthelaw, an unauthorized purchaser will be held personally liableforthe cost of the unauthorized purchase.

EXHIBIT 1
City Council 12 – 67 8/6/2024
WIOA 2024-2025 Grant
Personnel
Coordinator - .88 FTE for 4 7 weeks: (Benefits Included) 35 hours a week for 47 weeks@ $26.00 per hour
$ 165 198.00
The Coordinator will work 35 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly with individual WIA participants to train on employment and job skills; represent OCCT AC in provider network and youth council meetings; organize and attend OCCTAC- WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities.

Also, the coordinator will aid youth during follow-ups, and complete any related documentation.

Case Manager - .88 FTE for 24 weeks: (Benefits Included) 35 hrs. a week for 24 weeks@ $22.00 per hour
The Case manager includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WlA participants to train on employment and job skills; represent OCCT AC in provider network ad youth council meetings; organize and attend OCCT AC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc.

Job Developer I Case Manager - .63 FTE for 47 weeks (Benefits Included) 25 hours a week for 47 weeks@ $22.00 per hour
The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and providing clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCT AC in provider network ad youth council meetings; organize and attend OCCT AC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc.

Career Counselor & Job Developer - .50 FTE for 43 weeks: (Benefits Included) 20 hours a week for 43 weeks@ $22.00 per hour:

The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. The Job developer is responsible for creating job opportunities for clients by researching, identifying, and soliciting commitments from possible sources of employment; and provide clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth.

Technology Instructor - .50 FTE for 32 weeks: (Benefits Included) 20 Hours a week for 32 weeks@ $28.00 per hour:

The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular tern meetings.
1+:◄lii:j•■•,
EXHIBIT 1
City Council 12 – 68 8/6/2024
Arts Instructor- .38 FTE for 32 weeks: (Benefits Included) 15 Hours a week for 32 weeks@ 28.00 per hour:

The respective position will be responsible for providing educational and career training in the Arts to all WIA participants; mentoring and assisting participants with related work experience placements; observing and monitoring participants with artistic skills; documentation progress throughout the program; meeting regularly & individually with WlA participants to train on related curriculum; and attending regular team meetings.

Literacy/Instructor - .25 FTE for 32 weeks: (Benefits Included) IO hours a week for 32 weeks@ $20.00
The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress throughout the program; meeting regularly with WIA participants and attending regular team meeting.

Numeracy Coach/Instructor - .25 FTE for 32 weeks: (Benefits Included) 10 hours a week for 32 weeks@ $20.00
The respective position will be responsible for assessing the numeric and basic skills of all participants; teaching WIA participant's learning and mathematical problem-solving strategies; monitor & documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings.

Rent
Utilities
Phones
Internet
Parking Fees
Funds allocated for parking fees at CW A Conference, Trainings, and Campus visits.

Security
$0.00
$0.00
$0.00
$0.00
$ 200.00
$0.00
=M=a=in=t=e=nan==c"""'e _____________________________ �$ 0.00 Insurance
Equipment rental Fees
Accounting Services
Vehicle Lease
Funds Allocated for the rental of 1-2 buses for Field trips Bus Rental $500 each
$0.00
$0.00
$0.00
$ 2 000.00
11:◄IO:iii•J
EXHIBIT 1
City Council 12 – 69 8/6/2024
Office Expenses $2,500.00
Office Supplies: as needed for 1 year $1,000.00.

Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as needed by WIOA staff members though out the year to assist in administration work, resource information, youth, workshops, meetings, and classes.

Food: as needed for Field Trip and Conference: $
2 field trips: 2 X $300 = $600
2 conference trainings $400
T ABE Test Material $500
Purchase necessary T ABE Test score sheets to asses' students before and after program session.

Legal Assistance
Auditing Services
Staff Training
Staff Conferences
CW A conference registration fee for 1 or 2 case managers Staff Travel/Mileage
Mileage for WIA Staff as needed for l year $200
$0.00
$0.00
$0.00
$1 000.00
$200.00
Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 30 Participants $ 80,000.00
Training Stipends (in school - out of school youth) - 30 participants First 10 hours: participants given $125 stipend to participate in program Second 10 hours: participants given $125 stipend to participate in program Third IO hours: participants given $125 stipend to participate in program Fourth 10 hours: participants given $125 stipend to pa1ticipate in program After stipends completion Months 3 - 11: participants are paid $17 .00 per hour for Work based learning ( 5 -10 hours per week or as funds become available)
Supportive Service
Buss Pas/Gas Voucher: As needed for 30 participants
20 bus passes @65.55each for 5 months
10 gas cards @$50.00 Each month for 9 months
Funds are allocated for youth who need transportation related support. $11,055.00
$6,555.00
$4,500.00
Work Related supplies: As needed for 30 participants $3,000.00 $19,500.00
Work related and Skills building tools, book, portfolios. Items needed for job interviews, Employment opportunity, employment enhancement trainings and clothing, supplies. ji:f imjl■IJ
EXHIBIT 1
City Council 12 – 70 8/6/2024
Academic Support: As needed for 30 - participants $4,125.00 Tuition Support for certificates or other related academic programs for 30 pa1ticipants; books for related course work, laptops, tutoring supplies, and college field trips and other academic supplies.

Fingerprinting/TB Test; as needed for 30 participants $1,320.00 30 fingerprinting@$19.00 each $570.00 and 25 TB test@$30 each $750.00 Funds allocated for Dept. of Justice Clearance & TB test for employment.

Program Incentives $5,458.00
High School Dropouts
$50 incentive for every two modules or classes completed leading to a High School Diploma 4 Youth x 5 (10 modules)= 10 x $50 = $ 500.00
High School Diploma or Post-Secondary Education
$100 incentive for obtaining high school diploma; registering for Fall or Spring Semester at post-secondary institution; or obtaining a credential.
20 youth= $1,958
Basic Skills Deficient (BSD) Youth
$25 incentive for increasing their EFL score by at least one level in either Math or Reading subjects for participants that are identified as basic skills deficient upon enrollment. 60 youth= $1,500
Employment
$25 incentive for submitting ajob application and obtaining a job interview. 20 youth= $500
$50 incentive for obtaining employment.
20 youth= $1,000
Youth Conferences
CW A conference registration fee for 1-2 currently enrolled youth Follow up
Indirect Cost
10% de Minimis
Program Documents:
$1 500.00
$4.000.00
$18 444.00
a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a dayby-day basis and have supervisor sign to confirm time of arrival and departure to their activities.

Activities can include Work Base Leaming Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. ii:◄10:1■1•)
EXHIBIT 1
City Council 12 – 71 8/6/2024
b. WIA Youth Time Sheet: Pa1ticipant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their tasks in detail to provide proof of the activities attended. Activities can include Work Base Leaming Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor.
c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments, as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only. 53 % of the budget will be directly spent on youth in the form of paid work experience, stipends, certificates training, college tuition supp01t and other support services. 11:◄10:H■•,
EXHIBIT 1
City Council 12 – 72 8/6/2024

CERTIFICATION REGARDING LOBBYING

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities" in accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Orange County Children's Therapeutic Art Center
Grantee/Contractor Organization
Signature tb-* J �//.-
Dr Ana Jimenez-Hami
Name of Certifying Official Signature
Executive Director
Program Title

EXHIBIT E
EXHIBIT 1
City Council 12 – 73 8/6/2024
Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S.

Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act.

CERTIFICATION
A. The contractor certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction.
(e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction;

EXHIBIT F
EXHIBIT 1
City Council 12 – 74 8/6/2024
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f).

B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form.
1 - ' , -- 'lo"l. i
Date (1._ er-:� ;ft,-·
Program Operator Si�ature

EXHIBIT F
EXHIBIT 1
City Council 12 – 75 8/6/2024

DIVISION OF EMPLOYMENT SERVICES

PLACE OF PERFORMANCE

FOR CERTIFICATION REGARDING DRUG-FREE

WORKPLACE REQUIREMENTS
Name: Dr. Ana Jimenez-Hami
Name of Contractor: Orange County Children's Therapeutic Art Center Contractor Number: A-2024- ----------
Date: August 1, 2024 - June 30, 2025
The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification:

Place of Performance (include street address, city, county, state, zip code for each site):
2215 North Broadway, Santa Ana, CA 92706
Address

EXHIBIT F
EXHIBIT 1
City Council 12 – 76 8/6/2024
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, as amended Nonprocurement, Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register, Vol. 53, No. 102 (Pages 19160-19211), and subsequently amended in 81 Federal Register 25585.
(Before completing certification, read instructions which are an integral part of certification)

1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently excluded or disqualified;
b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) convicted or had a civil judgment rendered against them for one of those offenses within that time period.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and
d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default.

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Orange County Children's Therapeutic Art Center
Grantee/Contractor Organization
Dr. Ana Jimenez-Hami, Executive Director
Name and Title of Official Authorized to Certify
On Behalf of the Grantee
Date

EXHIBITG
EXHIBIT 1
City Council 12 – 77 8/6/2024

INSTRUCTION FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor {DOL) may pursue available remedies, including suspension and/or debarment.

3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL.

6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, and Voluntary Exclusion" from the covered transaction unless it knows that the certification is erroneous.

7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment.

EXHIBITG
EXHIBIT 1
City Council 12 – 78 8/6/2024
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and ce1tificates as required by the City of Santa Ana and the Workforce Development Board on all contracts.

I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box .
"iF.' .f1IK' I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal.

We are not currently on any Federal, State of California, or local Debarment list.

We will provide records to show that we are fiscally solvent, if needed.

We have, or will have, all of the fiscal control and accounting procedures needed to ensure that �WIOA funds will be used as required by law and contract.

We have additional funding sources and will not be dependent on WIOA funds alone.

We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to:

Records accurately reflect actual performance.

Maintain record confidentiality, as required.

Reporting financial, participant, and performance data, as required.

Comply with State and Federal fiscal and program activity audits.

Complying with Federal and State non-discrimination provisions.

Meeting requirements of Section 504 of the Rehabilitation Act of 1973.

Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) Meeting all applicable labor law, including Child Labor Law standards.

Agree to provide a drug free workplace.

Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability $ Coverage in the amount of$1,000,000.00 policy.

Agree to provide all participants with Grievance Procedures.

CJ Agree to insure proposer's employees through Workers Compensation Insurance �Procurement (including part-time employees)
policies and procedures are in place and meet federal guidelines. e will not:

Place a youth in a position that will displace a current employee.

Use WIOA money to assist, promote, or deter union organizing.

Use funds to employ or train of persons in sectarian activities.

Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used 4 for sectarian instruction or religious worship.
use WIOA funds for activities that would interfere with or replace regular academic requirements for .�ligible youth who are not dropouts.
�• Use WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 �nless the program(s) are only for youth eligible to pa1ticipate under WIOA. '1J" \ Use WIOA money under this contract to purchase any equipment.

I hereby assure that all of the above are true.

Title

EXHIBITH
Date
EXHIBIT 1
City Council 12 – 79 8/6/2024
ACORD®
CERTIFICATE OF LIABILITY INSURANCE I �

DATE (MM/DD/YYYY)
05/15/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER CONTACT Certificate Issuance Team NAME:

Comprehensive Insurance Services ri::g
N
:0 Extl: (
949) 709-8800 I FAX
{A/C, No):
26429 Rancho Parkway South fflJ�ss: [email protected] Suite 120 INSURER($) AFFORDING COVERAGE NAIC#
Lake Forest CA 92630 INSURER A: Nonprofits Insurance Alliance of California 10023 INSURED INSURER B: State Compensation Insurance Fund 35076 Orange County Children's Therapeutic Arts Center INSURER C:
2215 N. Broadway INSURER D:

INSURER E:

Santa Ana CA 92706 INSURER F:

COVERAGES CERTIFICATE NUMBER: All REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR
A
A
A

TYPE OF INSURANCE

X COMMERCIAL GENERAL LIABILITY
I CLAIMS-MADE [81 OCCUR
-
-GEN'L AGGREGATE LIMIT APPLIES PER: � □PRO- POLICY JECT OTHER:
-AUTOMOBILE LIABILITY
- ANY AUTO
OWNED

AUTOS ONLY
X -
HIRED

AUTOS ONLY -X
[81 LOC

SCHEDULED
AUTOS

NON-OWNED

AUTOS ONLY
X UMBRELLA LIAB �OCCUR

EXCESS LIAB CLAIMS-MADE
DED I I RETENTION $

POLICY EFF POLICY EXP
INSD WVD POLICY NUMBER IMM/DDNYYYl IMM/DDNYYYl
y y 2023-09201 12/21/2023 12/21/2024
2023-09201 12/21/2023 12/21/2024
2023-09201 12/21/2023 12/21/2024
LIMITS
EACH OCCURRENCE $
Llf"\IVll"\\.;,11;;. IU l"\.i;;.l'llt:.U
PREMISES /Ea occurrence\ $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$0 Deductible $
COMBINED SINGLE LIMIT $ {Ea accident)
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE $ !Per accident\
$0 Deductible $
EACH OCCURRENCE $
AGGREGATE $
$
1,000,000
500,000
20,000
1,000,000
3,000,000
3,000,000
1,000,000
1,000,000
1,000,000
WORKERS COMPENSATION X:I
PER

STATUTE I I
OTHER $0 Deductible
AND EMPLOYERS" LIABILITY Y/N 1,000,000
B ANY PROPRIETOR/PARTNER/EXECUTIVE � 9255171-24 06/05/2024 06/05/2025 E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ Social Service Professional Liability
$1,000,000/1,000,000 Aggregate/Occurr
A Improper Sexual Conduct Liability 2023-09201 12/21/2023 12/21/2024 $3,000,000/1,000,000 Aggregate/Occurr $0 Deductible
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Santa Ana, its officers, officials, employees, and volunteers are included as Additional Insured per attached endorsement CG2026. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of The City of Santa Ana, its officers, officials, employees, and volunteers per attached endorsement NIAC E61. 30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. See attached forms list. Waiver of Subrogation applies per attached endorsement NIAC E26.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOT,r.l= WII I RI= ni::1 1vi=�i=n IN City of Santa Ana
Risk Management Division
20 Civic Center Plaza
Santa Ana
ACORD 25 (2016/03)
ACCORDANCE WITH THE POLICY PRO1

AUTHORIZED REPRESENTATIVE
CA 92702
The ACORD name and logo are registered marks of ACORD
Risk Managmu:nt Division
REVIEWED & APPROVED BY:

A+Aavtk
Risk Management Specialist
EXHIBIT 1
City Council 12 – 80 8/6/2024
POLICY NUMBER: 2023-09201 COMMERCIAL GENERAL LIABILITY
CG 20 26 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - DESIGNATED

PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):

Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization.

Information required to complete this Schedule, if not shown above, will be shown in the A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section Ill - Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2. Available under the applicable Limits of Insurance shown

2. In connection with your premises owned by or
rented to you.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
in the Declarations; whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

A+Aavtk
Risk Management Specialist
EXHIBIT 1
City Council 12 – 81 8/6/2024
1-
□1 NONPROFITS
- INSURANCEALLIANCE Of CALIFORNIA
A Head for Insurance. A Heart for Nonprofits.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST

OTHERS (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM

SCHEDULE
I
Name of Person or Organization:

Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage.

Policy Number: 2023-09201
NIAC-E26 11 17
Risk Managmu:nt Division
REVIEWED & APPROVED BY:
.

A+Aavtk
Risk Management Specialist
EXHIBIT 1
City Council 12 – 82 8/6/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Downtown Business Improvements Initiative

AGENDA TITLE
Agreement with the U.S. Department of Housing and Urban Development (HUD) and Appropriation Adjustment to Recognize $2,500,000 in Grant Funds for the Downtown Business Improvements Initiative Project

RECOMMENDED ACTION

1. Authorize the City Manager to execute the grant agreement with the U.S.

Department of Housing and Urban Development (HUD).

2. Approve an appropriation adjustment to recognize $2,500,000 from the US Department of Housing and Urban Development for the Downtown Business Improvement Initiatives Project into Federal Grant revenue account (no. 41818002- 52001 Federal Grant-Direct) and appropriate the same amount into expenditure accounts (no. 41818834-62300 Contract Services – Professional and 418834-61000 Salaries Regular). (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
In the Consolidated Appropriations Act of 2023 (Public Law 117-328), Congress allocated more than $2.9 million in funding for grants designated for Economic Development Initiatives in the nation (EDI). The distribution of these awards falls under the purview of the Department of Housing and Urban Development (HUD) within the Office of Community Planning and Development. In 2022, the City of Santa Ana (City) applied to the District 46 Congressman Luis Correa’s Office to request an earmark grant to fund the Downtown Business Improvement Initiative. Fortunately, the City received a $2,500,000 grant for its Downtown Business Improvements Initiative.

The grant will fund two significant infrastructure projects. The first project involves implementing a downtown wireless solution, combining Wi-Fi networks to enhance coverage and services across the area. This technological improvement will improve connectivity for visitors, residents, and businesses, while promoting economic development, enhancing public services, and provide an overall social and community benefit.

City Council 13 – 1 8/6/2024
Downtown Business Improvements Initiative
August 6, 2024

Page 2 ends

Santa Ana City CouncilAugust 6, 2024

Santa Ana City Council
August 6, 2024