Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Hardscape Pavement Cleaning and Infectious Waste Removal
AGENDA TITLE
Agreement Amendment with Superior Property Services, Inc. for Hardscape Pavement Cleaning and Infectious Waste Removal Services (Non-General Fund) (Revive Santa Ana Program)
RECOMMENDED ACTION
Authorize the City Manager to execute the second amendment to the agreement with Superior Property Services, Inc. to increase the total compensation amount by $52,500 for a total agreement amount not to exceed $2,019,068 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA) maintains the Santa Ana Civic Center as part of the Civic Center Joint Powers Authority with the County of Orange. The PWA Park Services team oversees the pressure washing, cleaning, and infectious waste removal of hardscape throughout the Civic Center.
On January 24, 2022, Request for Proposals (RFP) No. 22-010 for hardscape pavement cleaning and infectious waste removal services was issued on the City’s online bid management and publication system, PlanetBids. As a result of the RFP, the City Council awarded an agreement with Superior Property Services, Inc. for services from July 1, 2022 through June 30, 2026.
During the term of the agreement, $700,000 of American Rescue Plan Act (ARPA) funds were identified and allocated to increase the level of pavement cleaning and infectious waste removal in city parks and other street locations (Project No. 22-1402).
The City Council approved the first amendment to the agreement with Superior Property Services, Inc. on December 20, 2022 for this expansion of services.
Through ARPA, the City was able to provide an increase in pressure washing and infectious waste removal from Monday through Friday, eight hours per day. To finalize and conclude this expansion of services, staff recommends increasing the current agreement with Superior Property Services, Inc. in the amount of $52,500 to pay for
Hardscape Pavement Cleaning and Infectious Waste Removal August 6, 2024
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services rendered in April and May 2024 (Exhibit 1). An additional $52,500 of ARPA funds were identified and allocated to cover this expenditure. To date, $709,500 has been paid to Superior Property Services, Inc. The remaining balance owed to fulfill this contract is $43,000.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
A proposed carryover of FY 2023-24 unspent funds in Project No. 22-1402 will be presented to the City Council for this contract. Upon approval, funds will be made available for this expenditure.
City Council approval of this item will result in a total contract amount of $2,019,068 with Superior Property Services, Inc.; of which, $1,266,568 remain unchanged for the Civic Center and $752,500 for ARPA sanitation and pressure washing. Of the $752,500 ARPA portion of this contract, $709,500 has been paid to the vendor and $43,000 is still due and payable to the vendor to fulfill this contract.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 24-25 18117013-66200
(22-1402)
American Rescue
Plan Act (ARPA)
ARPA – PWA Buildings &
Building Improvements $52,500
TOTAL $52,500
EXHIBIT(S)
1. Second Amendment to the Agreement with Superior Property Services, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager