Public Works Agency
www.santa-ana.org/public-works
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: On-Call Staff Support Services for Inspection, Engineering, Project Management, and Administration
AGENDA TITLE
Agreements with Project Partners, Interwest Consulting Group Inc., EC & AM Associates Inc. dba GK & Associates Inc., Richard Fisher Associates, and Ladayu Consulting Group for On-Call Staff Support Services for Inspection, Engineering, Project Management, and Administration
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with the firms listed below to provide inspection, engineering, project management, and administration services, for a three- year period commencing August 6, 2024, and expiring August 5, 2027, with a provision for one, two-year renewal option, for a total aggregate amount not to exceed $2,500,000 for the term of the contract, including the optional renewal (Core Agreement No. A- 2024-XXX).
Firms Location
Project Partners Laguna Hills, CA
Interwest Consulting Group, Inc. Loveland, CO
GK & Associates, Inc. Diamond Bar, CA
Richard Fisher Associates Irvine, CA
Ladayu Consulting Group Palos Verdes Estates, CA
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA) oversees all aspects of civil engineering for capital improvement projects, development engineering, and the management of project design and construction. In prior years, the City has contracted with consultant firms to provide temporary staffing for PWA to perform a wide range of tasks to design, manage, and inspect the construction of City capital improvements, to support citywide development, plan check, and utility permit-related services. In anticipation of peak workloads, which will exceed the current staffing capacity of PWA, the recommended staff augmentation will help maintain time-sensitive project delivery schedules and commitments related to private property development activity. The approval of the recommended action will
On-Call Staff Support Services for Inspection, Engineering, Project Management, and Administration
August 6, 2024
4 4
3 5
allow the City to temporarily augment staff as needed for various engineering, technical, and administrative duties to meet the agency goals and deliver projects in a timely manner.
On March 5, 2024, PWA released a Request for Proposals (RFP). Eleven proposals were evaluated by a review committee, where each firm was rated according to its organization, credentials, resumes, references, and fees to provide the required services. The list of the firms and each respective ranking is as follows:
Firm City Rank
Project Partners Laguna Hills, CA 1
Interwest Consulting Group,
Inc.
Loveland, CO 2
GK & Associates, Inc. Diamond Bar, CA 3
Richard Fischer Associates Irvine, CA 4
Ladayu Consulting Group Palos Verdes Estates,
CA
5 Staff recommends Project Partners, Interwest Consulting Group, Inc., GK & Associates, Inc., Richard Fischer Associates, and Ladayu Consulting Group be retained to provide engineering, technical, and administrative staff support services (Exhibits 1-5).
In order to provide the best services to the City, staff will endeavor to distribute work equally among the five consultants, but reserves the right to assign more work to one or more consultants over another based on type of support position required, availability of staff, and performance, among other factors.
FISCAL IMPACT
The following table summarizes the funds budgeted and available for expenditure, which includes funding for Accounting Unit 01115017 and 01117650 that will be available in the FY 2024-25 budget through the carry-forward process. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carry-over to FY 2025-26.
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2024-25 01115017-
66200
General Fund Fire – Service
Enhancement, Buildings
& Building Improvements
$25,000
2024-25 01117017-
62300
General Fund Public Works-
Development
$20,000
On-Call Staff Support Services for Inspection, Engineering, Project Management, and Administration
August 6, 2024
4 4
3 5
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Engineering, Contract
Services – Professional
2024-25 01117611-
62300
General Fund Construction
Engineering, Contract
Services – Professional
$35,000
2024-25 01117620-
62300
General Fund PW-Traff/Trans – Serv
Enhmnt, Contract
Services – Professional
$35,000
2024-25 01117650-
62300
General Fund SARTC Maintenance –
Serv Enhcmt, Contract
Services – Professional
$20,000
2024-25 01117652-
62320
General Fund PWA – Park Service
Enhancement,
Maintenance & Repair
Buildings & Ground
$200,000
2024-25 01117660-
66220
(23-6910)
General Fund Pub Wks-Road
Maintenance,
Improvements Other
Than Buildings
$100,000
2024-25 03217663-
66220
(14-6802)
Measure M-
Street
Construction
Measure M2 Competitive
Street, Improvements
Other Than Buildings
$35,000
2024-25 05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services-
Professional
$35,000
2024-25 05917660-
66220
(14-6802)
Select Street
Construction
Select Street
Construction,
Improvements Other
Than Buildings
$65,000
2024-25
06017645-
62300
Water Water
Admin/Engineering,
Contract Services-
Professional
$120,000
2024-25 06617647-
66301
(18-6424)
Water
Acquisition &
Construction
Water Utility Capital
Projects, Water Capital
Project
$100,000
2024-25
06817640-
62300
Sanitation Fund Pub Wks-
Environment/Sanitation,
Contract Services-
Professional
$20,000
On-Call Staff Support Services for Inspection, Engineering, Project Management, and Administration
August 6, 2024
4 4
3 5
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2024-25
06817641-
62300
Sanitation Fund Pub Wks-Roadway
Cleaning, Contract
Services-Professional
$20,000
2024-25 07317100-
62300
Building Maint
Fund
Bldg Maintenance,
Contract Services-
Professional
$15,000
2024-25 07517100-
62300
Fleet
Maintenance
Equip Maint-Garage
Operation, Contract
Services-Professional
$15,000
2024-25 10117601-
62300
Pub Wks-Admin
& Planning
Pub Wks-Admin
Services, Contract
Services-Professional
$20,000
2024-25 10117605-
62302
Pub Wks-Admin
& Planning
Pub Wks-Development
Engnring, Contracted
Vendor Personnel
Services
$170,000
TOTAL $1,050,000
Future fiscal year funding will be included in the proposed budgets for City Council consideration.
EXHIBIT(S)
1. Agreement – Project Partners
2. Agreement – Interwest Consulting Group, Inc.
3. Agreement – GK & Associates, Inc.
4. Agreement – Richard Fisher Associates
5. Agreement – Ladayu Consulting Group
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager