Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Santa Ana Regional Transportation Center Fountain Renovation
AGENDA TITLE
Construction Contract to Cabifornia, Inc. for the Santa Ana Regional Transportation Center Fountain Renovation (Project No. 24-6058) (General Fund and Non-General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $587,250 in construction funding approved in FY 2023-24 from the Clean California Local Grants Program through the California Department of Transportation.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $587,250 which includes $435,000 for the construction contract, $65,250 for contract administration, inspection, and testing, and a $87,000 project contingency for unanticipated or unforeseen work.
3.Award a construction contract to Cabifornia, Inc. in accordance with the base bid in the amount of $435,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for the fountain replacement of the Santa Ana Regional Transportation Center for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-58 was filed for project 24-6058.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
In September 1985, the Santa Ana Regional Transportation Center (SARTC) was opened and quickly became a major transportation hub in Orange County. Located at 1000 E Santa Ana Blvd. (Exhibit 1), SARTC serves as a hub for various transportation
Santa Ana Regional Transportation Center Fountain Renovation August 6, 2024
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services, including Amtrak intercity rail service, Metrolink commuter rail service, and several local and regional bus services (i.e. Orange County Transportation Authority (OCTA), Greyhound, and other bus services). The Spanish and Mediterranean Revival architectural style of SARTC features ceramic red barrel roof tiles, stucco-style walls, and extensive use of painted tiles for decoration. Many features are original to the facility.
The Public Works Agency (PWA) submitted a successful grant application for funding to the California Department of Transportation (Caltrans) Clean California Local Grants Program to revitalize the SARTC. On December 5, 2023, the City Council adopted Resolution 2023-091, which authorized the Executive Director of the Public Works Agency to execute agreements with Caltrans for the SARTC Fountain Renovation project.
The scope of work for this fountain renovation project includes the removal and replacement of the existing nonfunctioning water fountain at the SARTC main entrance.
The existing fountain is broken beyond repair and does not work due to the fountain’s plumbing and hardware being broken and rundown. Due to these factors, the fountain will be removed and replaced with an aesthetically similar fountain (Exhibit 2). This project will help to beautify the main entrance of the train station and improve the overall transit experience. SARTC improvements along with the future OC Streetcar will activate helping to deter crimes and illegal activities.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 1,877 regional vendors via PlanetBids, several of which are Santa Ana based. A total of five bids were received. No bids were received from Santa Ana contractors.
This project was originally advertised for bid on May 21, 2024. Bids were received electronically via Planet Bids on June 13, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Cabifornia Inc. Mission Viejo, CA $435,000
2 3M Construction Corporation Anaheim, CA $445,777
3 Diamond Construction & Design La Habra, CA $490,000
4 Cinbad Industry, Inc. Chatsworth, CA $585,000
5 Fidelity Builders, Inc. Glendale, CA $647,700
A total of five bids were received and all were deemed responsive. Cabifornia Inc. submitted the lowest responsive base bid in the amount of $435,000 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Santa Ana Regional Transportation Center Fountain Renovation August 6, 2024
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base bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Cabifornia Inc in the amount of the base bid totaling $435,000 (Exhibit 4). This local company has 14 years of experience with building and remodeling jobs. This will be their first project for the City of Santa Ana.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements.
As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $587,250. A proposed carry- over of FY 2023-24 unspent funds in Project No. 24-6058 will be presented to the City Council for approval for this contract to amend the FY 2024-25 Capital Improvement Program (Exhibit 6).
Project Item Total
Construction Contract Bid Amount $ 435,000
Construction Administration, Inspection, Testing $ 65,250 Project Contingencies $ 87,000
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 587,250
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Review No. ER-2024-58 was filed for the project 24-6058.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $587,250, which includes construction, contract administration, inspection, and testing, and authorized contingencies of $87,000. The funding of $587,250 for this project was appropriated in prior fiscal year’s capital budget (Exhibit 6). As part of the Citywide budget carry-forward process, the request will be submitted to the Finance Department for these funds to be carried forward into Fiscal Year 2024-25. The carry- forward is a citywide effort and compiled with requests from various departments. It will be presented for City Council approval under a separate agenda item.
The proposed contract enables staff to authorize a construction cost increase of up to 25%, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project If there are Santa Ana Regional Transportation Center Fountain Renovation August 6, 2024
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no other available appropriations, staff will return to the City Council with a project update and recommendations.
The following table summarizes the funds budgeted for expenditure to deliver construction of this project:
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
06717650-
66220
(24-6058)
Regional
Transp Center
PWA – SARTC
Operations,
Improvements Other Than
Buildings
500,000
2024-25
01117650-
66220
(24-6058)
General Fund
SARTC Maintenance –
Service Enhancement,
Improvements Other Than
Buildings
87,250
TOTAL $587,250
EXHIBIT(S)
1. Location Map
2. Proposed Fountain Design
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
6. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager