Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 6, 2024
TOPIC: Flow Control Valve Maintenance, Rehabilitation, and Replacement at City Water Facilities
AGENDA TITLE
Agreement with Griswold Industries, dba Cla-Val, for Flow Control Valve Maintenance, Rehabilitation, and Replacement Services at City Water Facilities (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Griswold Industries, dba Cla- Val, to provide flow control valve maintenance, rehabilitation, and replacement services for City water facilities, for a total amount not to exceed $1,250,000, for a three-year term beginning August 6, 2024 and expiring August 5, 2027, with a provision for one, two-year extension (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Water Resources Division (PWA) oversees the daily operations and maintenance of the City’s water and sanitary sewer systems. The City’s water production system consists of 21 wells, four pressure control stations, seven Metropolitan Water District connections, seven water booster stations, ten reservoirs, and two sanitary sewer lift stations. Over 120 flow control valves are located throughout the City at water system facilities, such as wells and pump stations, to effectively control of the introduction of water in to the distribution system and sustain desired pressures.
As with other water system assets, flow control valves must be regularly maintained, and periodically rehabilitated or replaced, in order for the water system to function correctly. Due to the complex characteristics of flow control valves, it is ideal to have manufacturer-certified technicians perform inspection, maintenance, rehabilitation, and replacement services.
On April 11, 2024, PWA released Request for Proposals (RFP) No. 24-050 (Exhibit 1) for qualified firms to provide preventative maintenance, rehabilitation, and replacement services for the City’s water pressure reducing and pressure sustaining valves. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on May 2, 2024. System records indicate a total of 264
Flow Control Valve Maintenance and Rehabilitation at City Water Facilities August 6, 2024
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vendors were notified, with 15 downloading the bidding documents, and one proposal was received.
Staff recommends awarding an agreement to Griswold Industries, dba Cla-Val, to provide flow control valve maintenance, rehabilitation, and replacement services for the City’s water pressure reducing and pressure sustaining valves (Exhibit 2). Cla-Val’s work experience and proposal demonstrate that the firm has the necessary technical capacity and expertise to complete the required services outlined in the RFP. The firm’s rates are reasonable and within industry standard and the proposal was determined to provide the best value for the City.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2024-25 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration.
Fiscal Year Accounting
Unit -
Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (3-Year Term)
2024-25
06017640-
62300
Water Water Production &
Supply, Contract
Services -
Professional
$250,000
2025-26
06017640-
62300
Water Water Production &
Supply, Contract Services
- Professional
$250,000
2026-27
06017640-
62300
Water Water Production &
Supply, Contract Services
- Professional
$250,000
Optional One-Year Extensions
2027-28
06017640-
62300
Water Water Production &
Supply, Contract Services
- Professional
$250,000
2028-29
06017640-
62300
Water Water Production &
Supply, Contract Services
- Professional
$250,000
TOTAL $1,250,000
Flow Control Valve Maintenance and Rehabilitation at City Water Facilities August 6, 2024
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EXHIBIT(S)
1. RFP 24-050
2. Agreement with Griswold Industries, dba Cla-Val
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Alvaro Nuñez, Acting City Manager