Santa Ana City Council
August 20, 2024

CONTRACTOR AGREEMENT BETWEEN MARIPOSA LANDSCAPES, INC. AND

THE CITY OF SANTA ANA FOR LANDSCAPE MAINTENANCE SERVICES THIS AGREEMENT is made and entered into on this 20th day of August, 2024 by and between Mariposa Landscapes, Inc., a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On March 11, 2024 the City issued Request for Proposal (“RFP”) No. 24-018, by which it sought a contractor to provide landscape maintenance services for City’s Public Works Agency (PWA) water facilities and City’s Corporate Yard.

B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP. No. 24-018 and addendum thereto.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any serv ices performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform all services described in the Scope of Work included within RFP No. 24-018 which is attached hereto and incorporated herein as “ Exhibit A,” and shall perform those services further described in Contractor’s Proposal which is attached hereto and incorporated herein as “Exhibit B.”

2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement, including all extension periods, shall not exceed the sum of $695,760.00, which is comprised of a base amount of $535,200.00, and a contingency amount of $160,560.00, to be exercised at the City’s sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the EXHIBIT 2

City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with f inancial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM

This Agreement shall commence on August 20, 2024 for a three (3) year term ending August 19, 2027, with the option for the City to grant up to two (2), one (1) year renewal s, exercisable by a writing by the City Manager and the City Attorney, unless terminated earli er in accordance with Section 16, below.

4. PREVAILING WAGES

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and th e performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,0 00 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR

Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in whi ch Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS

This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non -exclusive and

perpetual license for any Documents & Data the sub contractor prepares under this Agreement.

Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Da ta at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE

Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor.

Minimum Scope and Limit of Insurance:
• Commercial General Liability (CGL) : Insuran ce Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate . Required policy limits can be met with primary and umbrella/excess insurance policies.

• Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits.

• Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease.

• If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the speci fied minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions. The above required insurance policies are to contain or be endorsed to contain the following provisions:

• City, its City Council, its officers, official s, employees, agents, and volunteers are to be covered as additional insureds, under Contractor’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of t he Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. • Contractor’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for

losses paid under the terms of any policy which arise from work performed by Contractor under this Agreement.
• For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. • A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. • Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in covera ge or in limits, non -renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium.
• Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate.

Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.

Verification of Coverage. Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Pag e of the CGL policy listing all policy endorsements before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, cer tified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

8. INDEMNIFICATION

Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, whic h may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons

acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any a ction by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects aris ing from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION

Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.

10. RECORDS

Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.

11. CONFIDENTIALITY

If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to prot ect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred ora lly, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered

by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE

Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NON-DISCRIMINATION

Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT

This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT

Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of th e City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

16. TERMINATION

This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

17. WAIVER

No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION - VENUE

This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

19. PROFESSIONAL LICENSES

Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of Californ ia, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. NOTICE

Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956

With courtesy copies to:

Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702

To Contractor:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

[signatures appear on following page]
Mariposa Landscapes, Inc.
6232 Santos Diaz St.

Irwindale, CA 91702
Fax: (626) 960-8477
Attn: Terri Noriega, President
Nabil Saba
Digitally signed by
Nabil Saba
Date: 2024.08.05
15:09:29 -07'00'

EXHIBIT A

SCOPE OF SERVICES

CITY OF SANTA ANA

INTRODUCTION AND BACKGROUND
The City of Santa Ana, Water Resources Divisi on issues this bid docum ent to procure full and complete contract landscape maintenance at designated sites, herein described, and that such sites be kept in a healthy, weed-free, vigorous, and well-kept state at all times. The Contractor shall provide at his own risk and cost all labor, materials, tools, equipment, traffic control and miscellaneous devices, transportation, hauling, dum ping, fertilizers, insecticides, rodenticides, chemicals and other items needed to perform landscape maintenance work as directed herein.

CONTRACTOR RESPONSIBILITIES

The Contractor shall provide complete landscape maintenance at all work sites, including, but not limited to pruning, structural shaping of young trees, shrubs, and ground cover plants; trimming overgrowth of all foliage and preventing growth on top of city equipment; removing and controlling weeds; controlling plant diseas es and pests; mowing turf; edging turf and ground cover; irrigating plant material; maintaining and repairing irrigation systems; removing trash and debris; and other maintenance required to maintain the work sites in a safe, attractive and useable condition. The Contractor shall maintain all plant mate rial in good condition with accepted standards for growth, color, and appearance.

DESCRIPTION OF WORK
Furnish all labor, equipment, materials, and super vision to perform landscape maintenance as described herein including, but no limited to, the following:

 Hardscape cleaning
 Weeding, cultivating and brush contro l both mechanically and with chemicals  Fertilizing
 Shrub and groundcover trim ming, pruning, training
 Mowing and verticutting
 General rodent, pest and disease cont rol on landscape planting and turf  General drainage struct ure and system maintenance
 Reporting for vandalism, graffiti , or any safety concerns  General litter control, refu se removal, and grounds policing  Plant replacement
 Access roadway clearance and visibility maintenance
 Minor tree pruning and staking of trees under 12 feet in height  Irrigation programming, moni toring, maintenance, and repair  Emergency maintenance/service

EXHIBIT I

SCOPE OF SERVICES

CITY OF SANTA ANA

1. ROUTINE MAINTENANCE

Routine maintenance shall include but not be limited to the foll owing services performed on all work sites listed in Exhibit II.

1.1. TURF CARE

1.1.1 MOWING
All turf shall be mowed weekly with mulching mo wers. Subject to the appr oval of the City of Santa Ana, the contractor may reduce the mowing frequency to biweekly during periods of rain or prolonged cold. All grass clippings shall be left in place with the exception of large accumulations, which shall be collected and removed after each mowing. All roadways adjacent to work areas shall be kept clean at all times.

All turf shall be cut to a height appropriate for the type of gras s being mowed. Mowers shall be maintained in optimum condition with sharp blades to provide a smooth, even cut without tearing of the leaf blades. Turf shall only be mowed after two (2) consecutive non-watering days and/or as directed by the City of Santa Ana.

Any and all signs found onsite or on trees shall be removed, including but not limited to political, garage sale, lost and found, etc. All litter/debris s hall be picked up prior to mowing. All turf and hardscape areas including but not limited to the outside and inside perimeter of the City property including sidewalks and streets shall be free of turf clippings, plant debris and trash at the end of the scheduled mow day.

1.1.2 EDGING AND DETAILING

All turf shall be edged with blade trimmer adjacent to all improved surfaces and, where no improved surface exists, turf edges shall be maintained as if the turf area abuts a shrub bed or property line. Edging and detailing shall be performed weekly. Following each edging, all edging debris shall be removed.

Turf shall be mechanically edged during the mowing of each week. The edging along sidewalks, curbing and other concrete shall be performed with a blade type edger. Sidewalks and other hard surfaces shall be properly cleaned after each edging including grass stains or marks made as a result of the mowing process.

Contractor shall flag all irrigat ion sprinklers prior to commencement of work. All turf growing adjacent to irrigation hardware, tree trunks, or any other landscape amenity shall be neatly detailed by string trimmer and/or chemicals to twelve (12) inches in all directions of said objects.

Blade trimmers are prohibited from usage twelve (12) inches around any tree, shrub, or establish plant base. If chemical detailing is performed, the Contractor s hall use the string trimmer to remove the treated turf with in one (1) week after sympt oms of phototoxicity become recognizable.

CITY OF SANTA ANA

Any damage, as determined by the City of S anta Ana, caused to irrigation components, sprinklers, valves, etc., or plant material by edging equipment and/or mowers shall be replaced by the Contractor at Contractor’s expense.

1.1.3 FERTILIZATION
Lawns shall be fertilized four (4) times annually with a “complete fertilizer”. Fertilize two (2) times per year during the months of December and F ebruary using 22-3-9 at t he rate of five pounds (5 lbs.) per 1000 square feet or approved equivalent program. Du ring the months of June and October fertilize with 16-6-8 at the rate of six pounds (6 lbs.) per 1000 square feet two (2) times per year, or approved equivalent program.

Due to the broad geographical area of the contract, the City may fr om time to time adjust or change the fertilization specific ations contained herein as a result of consultation with Contractor.

All fertilization shall be included with the landscape maintenance of each contract area.

Contractor shall supply and trans port all required fertilizers and in clude costs in the bid to the City.

1.1.4 WATERING

Turf areas shall be deeply watered as requ ired by weather conditions to provide adequate moisture for optimum growth. At no time shall turf areas be allowed to show a lack of fresh green color or a loss of resilience due to lack of water.

Wherever or at any time that an irrigation system is damaged, fails or does not adequately cover the turf area in which it is installed, the Contractor shall furnish and set out hoses and sprinklers, or other portable means, as required to uniformly water the turf area.

Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed to prevent excessive runoff, ponding or over watering.

Turf areas shall not be maintained in an over watered and/or saturated condition. Contractor shall respond immediately to signs of turf st ress. Turf lost due to stress shall be deemed contractor negligence, as determi ned by the City of Santa Ana, and replaced at Contractor’s expense.

Trimming of grass around the trees in the turf area shall be performed during the mowing of each week in such a manner as to avoid damage to the tree trunk. Contractor shall develop and maintain a program to ensure that all turf is maintained free of fungus, insect infestations and/or turf diseases at all times. Damaged and/or bare spots in turf shall be immediately repaired at the time of detection.

The tree guards shall be maintained in place ar ound the trunk of each canopy tree at all times to eliminate tree damage by string trimmers, mo wers, etc. Trees damaged by Contractor shall be immediately replaced at Contractor’s expense.

CITY OF SANTA ANA

1.1.5 DETHATCHING
Turf areas shall be dethatched once per year between September and October or as directed by the City of Santa Ana.

Dethatching shall be accomplished by use of a “vertical type” dethatch machine.

Contractor shall flag all irrigation sprinklers prior to commencement of work.

All thatch and debris shall be immediately removed upon completion at Contractor’s expense.

1.1.6 OVERSEEDING

Each year, all turf areas shall be overseeded with Eagle Blend or equivalent perennial rye grass at the minimum rate of seven (7) pounds per 1,000 square feet. Seed shall be uniformly broadcast, with care taken to not broadcast in non-turf area. Dethatching and/or deep scalping of the turf may be required as directed by the City of Santa Ana. Seeds shall be guaranteed free of disease, pests, or other foreign grasses or weeds.

1.1.7 PRE-EMERGENT

The Contractor shall apply an approved pre-emergent herbicide to all turf areas on an as needed basis for control of all types of weeds. At no time shall weeds be allowed to remain in turf areas.

1.1.8 WEED CONTROL OF PAVED/HARD SURFACES

Contractor shall control all weeds growing in cracks, expansion joints and other hard surfaces adjacent to the landscape area by the use of chemical weed control to include long narrow median noses, cracks in sidewalks/curbs/gutters, etc.

Contractor shall develop and maintain a broadleaf weed control program that will ensure that all turf is maintained in a weed-free condition at all times.

1.1.9 LITTER PICKUP/HARDSCAPE CLEANING

Contractor shall provide litter pickup to all landscaped areas weekly.

The hardscape areas adjacent to the landscape, i.e. sidewalks and concrete in the medians, shall be cleaned of leaves, paper, dirt, feces, miscellaneous abandoned items, and other debris in conjunction with litter pickup.

At no time will this debris be blown into the street, storm drains, and/or onto private property.

All litter shall be removed from the turf prior to each mowing.

CITY OF SANTA ANA

1.1.10 REPLANTING
The Contractor shall re-sod all turf lost due to normal attrition or due to Contractor’s faulty maintenance or negligence, as determined by the City of Santa Ana, at no additional cost to the City.

At no time shall ridges or depressions caused from contractor equipment on over watered and/or saturated ground, as determined by the City of S anta Ana, be permitted in the turf areas. This shall be deemed Contractor negligence. Contractor shall remove and replace with new turf at no additional cost to the City.

1.2. GROUND COVER CARE

1.2.1 EDGING AND DETAILING

Ground cover beds shall be maintained within their intended bounds, edged and/or detailed every week. Maintain a 12” clearance between different plant material.

Ground covers shall not be permitted to encroach into lawns, shrubs, adjacent desirable bare areas, wall fixtures, furniture, other ground cover areas, etc. All sites shall be cleaned following each edging/detailing, including streets and sidewalks (when applicable).

1.2.2 FERTILIZATION

All ground cover beds shall be fertilized using a complete or approved fertilizer (such as 16-6-8 Turf Supreme) four (4) times per year. The rate of application shall be two (2) pounds of actual nitrogen per 1,000 square feet. Proof of application in the form of empty fertilizer bags may be requested at any time by the City of Santa Ana. Advanced notice shall be given to the City of Santa Ana prior to performing this task.

1.2.3 RENOVATION

Ground cover beds shall be thinned and pruned, separated and/or relocated for the health of the planting and the appearance of the site, and at such other ti mes when directed by the City of Santa Ana. Infill planting of bare groundcover areas shall be replanted when necessary or upon request with flats of the same species one time per year as part of routine maintenance at no additional cost to the City.

1.2.4 CULTIVATION AND MULCH

All bare soil or open areas shall be either cultivated weekly or covered by a minimum of two (2) inches of mulch. All mulch material shall be of a recycled product free from foreign grasses and weeds and shall be approved by the City. At no time shall weeds be allowed to remain in bare or planted areas.

CITY OF SANTA ANA

1.2.5 REPLANTING
The Contractor shall be responsible for the complete removal and replacement of ground cover lost due to normal attrition or to Contractor’s faulty maintenance or negligence, as determined by the City of Santa Ana, at no additional cost to the City. C ontractor shall control weeds by keeping all planters, shrubs and ground cover areas free of visible weeds at all times.

Where ground cover grows under pine trees, the Contractor shall use a combination of techniques (raking and blowing) to prevent the build-up of needles from forming on the ground cover. Ground cover plants sh all be added, as needed, to ens ure a solid mass planting in conformance with the original intent at no cost to the City.

1.3. TREE CARE

1.3.1 GENERAL REQUIREMENTS

The Contractor shall bring to the attention of the City of Santa Ana within twenty-four (24) hours any tree-displaying root heaving or girdling (either by roots or a foreign material, leaning, broken or hanging limbs, or any other reason posing a potential safety hazard.) Any safety hazard present now shall be reported immediately.

Note: All trees up to 9 inch DBH (Diameter at Breast Height) are included in routine maintenance.

1.3.2 REPORTING

An annual report shall be provided by an ISA Cert ified Arborist, by January 30th of each year, on the overall condition and health of all trees under the scope of this contract. Specific trees in need of additional care or removal shall be identified by species and/or address.

The Contractor shall provide an annual report identifying the location, address and species of tree vacancies.

1.3.3 PRUNING

All trees within the scope of work shall be maintained to keep the natural integrity and shape of the trees. This work shall be accomplished in a manner, which will ensure that each individual tree is pruned per American National Standards Institute (ANSI) standards, per ANSI A300 Part 1, 2008 pruning standard and the ASNI Z133.1 as outlined in the City of Santa Ana Tree Pruning and Stump Removal Specifications are to be followed. All work shall be of the highest quality as outlined under the City of Santa Ana Tree Pruning and Stump Removal Specifications. In addition, the Contractor shall remove or prev ent encroachment where it blocks vision or is

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considered undesirable by the City of Santa Ana. Low branches overhanging sidewalks shall be removed to a height of seven (7) feet above grade. Young trees needing pruning, training, and shaping to develop and maintain a dominant l eader from which smaller primary branches arise that are radially and vertically spaced along the trunk. From time to time, the contractor may be asked to raise the canopy of the trees for secu rity reasons and this shall be considered routine maintenance.

1.3.4 STAKING, TYING AND GUYING

All trees under 4” DBH requiring staking shall be securely staked at all times with approved stakes and rubber VIT ties. Rubber hoses and wire will not be permitted. All stakes shall be set perpendicular to prevailing winds unless designated ot herwise by the City of Santa Ana. Tree stakes shall also be set a consistent distance aw ay from the trunk of the tree (minimum six (6) inches) to reduce abrasion and ce ll elongation. The tops of al l tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of main or lateral branches of the tree.

1.3.5 FERTILIZATION

All trees shall be fertilized using a complete or approved fertilizer a minimum of one (1) time per year.

1.3.6 WATERING

All trees shall be properly irrigated to maintain a healthy condition.

Trees shall not be maintained in an over watered and/or saturated condition.

1.3.7 REPLANTING

The Contractor shall be responsible for the complete removal and replacement of any and all trees lost due to the Contractor’s faulty maintenance or negligence, including but not limited to girdling trees with string trimmers or tree ties, improper planting of new trees, improper pruning techniques which disfigure or destroy the trees natural integrity and shape, or failure to detect and prevent treatable diseases and insect infestations as determined by the City of Santa Ana.

Replacement shall be made by the Contractor in the kind and size of trees determined by the City of Santa Ana. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the City of Santa Ana using the latest American Shade Tree Conference guidelines for value determination.

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1.4. SHRUB CARE

Contractor shall remove dead shrubs and backfil l to existing grade with imported soil as necessary to maintain a consistent finished grade. Sinkholes will not be acceptable as it represents a liability to the City. Replacements of shrubs will be approved by City of Santa Ana.

Wall vines adjacent to and coming from City l andscapes are a part of t he maintenance of this contract. Wall vines shall be kept trimmed approximately four (4) inches from the wall and eight (8) inches below the top of the wall. Where wall vines have been allowed to grow over the top of the wall, the Contractor shall keep wall vines trimmed down to the top of the wall. Wall vines may require trimming two or more times per month during the growing season.

1.4.1 PRUNING

All shrubs growing in the work areas shall be pruned as required, to maintain plants in a healthy growing condition and to maintain plant growth within reasonable bounds to prevent encroachment of passage ways, walks, street s, view of signs or in any manner deemed objectionable by the City of Santa Ana. D ead or damaged limbs or branches shall be cleaned out and removed with sharp pruning tools with no projections or stubs remaining. Pruning shall be done in a manner to permit plants to grow natur ally in accordance with their normal growth characteristics except box hedging may be required on some shrubs, as designated by the City of Santa Ana. Shear hedging or severe pruning of plants, unless authorized by the City of Santa Ana, shall not be permitted. S hould the Contractor shear hedges or severely prune plants and disfigure or damage the plants, t he contractor shall be responsib le for replacing those plants with like kind and size as determined by the City of Santa Ana. The Contractor may be requested from time to time to raise the bottom or lower the tops of the shrubs for security reasons. This shall be considered routine maintenance and performed at no extra cost to the City.

1.4.2 FERTILIZATION

All shrubs shall be fertilized using a complete fert ilizer (such as 16-6-8) four (4) times per year.

The rate of application shall be two (2) pounds of actual nitrogen per 1,000 square feet. Proof of application in the form of empty fertilizer bags may be requested at any time by the City of Santa Ana. Advanced notice shall be given the City of Santa Ana prior to performing this task.

1.4.3 RENOVATION

Shrubs shall be thinned and pruned, separated and/or relocated fo r the health of the planting and the appearance of the site, and at such other times when directed by the City. Infill planting of bare shrub areas shall be replanted when necessary or upon request with plant material of the same species one time per year as part of routine maintenance at no additional cost to the City.

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1.4.4 WATERING

All shrubs shall be properly irrigated to maintain a healthy condition. Shrub areas shall be deeply watered as required by weather conditions to provide adequate moisture for optimum growth. At no time shrub areas shall be allowed to show a lack of fresh green color or a loss of resilience due to lack of water.

Wherever or at any time that an irrigation system is damaged, fails or does not adequately cover the shrub area in which it is installed, the Contractor shall furnish and set out hoses and sprinklers, or other portable means, as required to uniformly water the shrub.

Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed to prevent excessive runoff, ponding or over watering.

Shrub areas shall not be maintained in an over watered and/or saturated condition.

Contractor shall respond immediat ely to signs of plant stress. Pl ant material lost due to stress shall be deemed Contractor negligence, as determined by the City of Santa Ana, and replaced at Contractor’s expense.

1.4.5 REPLANTING

The Contractor shall be responsible for the complete removal and replacement of shrubs lost due to normal attrition or due to Contractor’s faulty maintenance or negligence, as determined by the City of Santa Ana, at no additional cost to the City.

1.4.6 CULTIVATION AND MULCH

All bare soil or open areas shall be either cultivated weekly or covered by a minimum of two (2) inches of mulch. All mulch material shall be of a recycled product free from foreign grasses and weeds and shall be approved by the City. At no time shall weeds be allo wed to remain in bare or planted areas.

Shrubs shall be pruned as required to ensure clear vehicular and pedestrian visibility and clearance. Remove broken or diseased branc hes and provide general containment and good appearance.

Plant material encroaching onto or from City pr operty shall be trimmed ba ck to property line at City’s discretion depending on circumstance, i.e. plants growing over fences and sidewalks from private property adjacent to contracted areas shall be trimmed back to the property line.

Prune shrubs to retain as much of the natural informal appearance as possible, consistent with intended use, i.e. vines not growing into other plants, etc. Coordinate with City of Santa Ana.

Continuously remove any spent blossoms or dead flower stocks, as required, to present a neat, clean appearance.

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Plants growing over curbing and/or sidewalks shall be maintained even with the edge of the sidewalk or curb and be trimmed on a natural taper rather than vert ical, so as not to appear to be hedged.

Schedule the application of a comple te fertilizer with an analysis of 15-15-15 at the rate of six (6) pounds per 1000 square feet as often as required, but no less than three times per year, to promote optimum growth and healthy appearance to all shrubs.

Ailing or stunted shrubs shall be removed at time of discovery and replaced in kind within five (5) working days. Shrubs requiring additional nutrients to correct deficiencies shall receive such nutrients within three (3) working days of discovery. Contractor shall replace shrub failure that is determined to be due to Contractor’s neglect or improper treatment at his expense.

1.5. WEEDS, DISEASE, AND PEST CONTROL

1.5.1 WEED CONTROL

All landscape and hardscape areas within the specified scope of work (including, but not limited to, turf, shrub and ground cover, planters, tree wells, ornamental bark or rock areas, sidewalk, asphalt or concrete areas) shall be kept free of weeds and foreign grasses at all times. The complete removal of all weed growth shall be accomplished on a continuing basis. Weeds shall be controlled by hand and approved mechanical or chemical methods.

The transferring of weeds or disease from one infected turf, plant or tree to another turf, plant or tree through improper or faulty maintenance shall be considered Contractor negligence, as determined by the City of Santa Ana.

Such negligence includes but is not limited to , non-cleaning or non-disinfecting of tools or equipment and for not isolating the infected area.

All affected turf, plant, or tree shall be replaced by Contractor at no cost to the City.

Contractor shall continuously control weeds at all sites with both pre and post-emergent chemical control through mechanical methods and/or by hand. It is intended that all sites will be practically weed-free through this process. Weeds determined by t he City of Santa Ana to be objectionable shall result in a penalty asse ssed against Contractor for each affected site.

Contractor shall provide the same weed contro l in cracks, expansion joints and other small openings in the sidewalk/curb area.

1.5.2 DISEASE AND PEST CONTROL

The Contractor shall regularly inspect all landscaped areas for pr esence of disease, insect or rodent infestation. The Contractor shall advise the City of Santa Ana within forty eight (48) hours of when disease, insect, or rodent infestation is found, and the action to be taken. Upon approval

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of the City of Santa Ana, t he Contractor shall implement appr oved control measures, following all Federal, State, County, and municipal laws, regulations and ordinances required for the approved work.

Approved control measures shall be continued until the disease, insect or rodent is controlled to the satisfaction of the City of Santa Ana. The Contractor shall utilize all safeguards necessary during disease, insect or rodent control operations to ensur e safety of the public and the employees of the Contractor.

All pesticide operations, where required, shall be performed by a Qualified Applicator as certified by the State of California De partment of Pesticid e Regulation. The Contractor shall be responsible for compliance with all local, st ate, and federal laws and regulations regarding pesticide usage.

Contractor shall provide complete and continuous pest control and/or eradication of all pests or diseases in accordance with the specifications contained herein.

1.6. IRRIGATION SYSTEM MAINTENANCE

1.6.1 GENERAL RESPONSIBILITIES

Irrigation shall be done by the use of automatic or mechanical sprinkler systems, where available and operable, or manually; however, failure and/or damage of the existing irri gation system to provide full and proper coverage shall not relieve t he Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas in the contract work site.

Newly planted trees, shrubs, gro und cover, and turf shall receive special attention until these plants are established. Adequate water shall be applied to promote normal healthy growth.

Proper berms or basins shall be maintained during the establishment period.

Any damages to public or private property resulti ng from excessive irrigation water or irrigation water runoff shall be charged against the contract payment unless immediate repairs are made by the Contractor to the satisfaction of the City of Santa Ana.

Contractor shall vacuum all irrigation cabinets and controll ers, both inside and outside, and maintain in a thoroughly clean condition at all times.

1.6.2 OPERATION OF AUTOMATIC IRRIGATION CONTROLLERS

Where the operation of automatic irrigation controllers is required as part of this contract, the Contractor shall:

 Do not duplicate any coded City key furnished by the Public Works Agency for access and operation of the controller.

 Surrender all keys furnished by the Public Works Agency at the end of the contract

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period, or at any time deemed necessary by the City of Santa Ana.

 Protect the security of City property by keeping controller cabinets and building doors locked at all times

 Refrain from using premises behind locked doors for storage of materials, supplies or tools, except as approved by the City of Santa Ana.

 Program normal irrigation between the hours of 10:00 p. m. and 4:00 a.m. or as required.

1.6.3 WATER CONSERVATION

The Contractor shall turn off irrigation system during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of horticulturally acceptable maintenance practices as determined by the City of Santa Ana.

When the City of Santa Ana acknowledges the nec essity to turn on the water once again, all controllers shall be activated within twenty-four (24) hours. After 24 hours, the City of Santa Ana at his discretion may elect to activate the controllers with City forces.

1.6.4 IRRIGATION SYSTEM MONITORING & INSPECTION

All irrigation systems shall be in spected and adjusted on a weekly basis or more frequently as required, considering the water requirements of each remote control valve.

The Contractor shall physically inspect (by manual or semi-automatically running the Controller) the operation of all systems weekly. The Contractor shall maintain all sprinkler systems in such a way as to guarantee proper coverage and full working capability, and make whatever adjustments are necessary, including but not limit ed to, adjustment of heads or inserts, or replacing of inserts, etc., to prevent excessive over spray/runoff into street right-of-ways or other areas not intended to receive irrigation over sp ray/runoff. Controllers shall be programmed to water during nighttime hours between approx imately 10:00 p.m. and 4:00 a.m. or upon request/when required.

Contractor shall observe and note deficiencies occurring from the original design of facilities and review these findings with the City of Santa Ana so necessary improvements can be considered.

Authorization must be obtained from the City before proceeding with work not covered under normal maintenance work and the malfunctioning sp rinkler system area shall be irrigated by a portable irrigation method until all authorized repairs have been completed to the City’s satisfaction.

All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Contractor shall furnish all hoses, nozzles, spri nklers, etc., necessary to accomplish this supplementary irrigation. Care shall be exercis ed to prevent waste of water, erosion, and/or detrimental seepage into existing underground improvements or structures.

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Contractor shall submit a quarterly (or upon request) irrigation report to t he City of Santa Ana.

The report shall be of the format required by the City of Santa Ana and shall include, but not be limited to, controller location, address, type of controller, number of stations, and schedule for each station, turf, ground cover or shrub irrigation, condition of site, and repairs made for each station.

Contractor shall provide irrigat ion personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustment, and repair. This is to include diagnosis and repair of controllers, valve wires, control valves, la teral lines, gate valves, main lines, strainers, pressure regulators, backflow devices, moisture sensors, master valves, and electric pedestals.

Contractor shall maintain an adequate stock of m edium and high usage item s for repair of all irrigation systems.

Automatic controllers and/or enclosures shal l be locked while unattended. Contractor shall maintain a log at each controller location.

Contractor shall provide efficient use of water at all times. The controllers shall be programmed and monitored to maintain adequate moisture , optimal for growth and appearance, while eliminating excessive runoff. Adequate soil moisture shall be determined by visual observation, plant resiliency, and turgidity, examining cores removed by soil probe, moisture sensing devices, and programming irrigation controllers accordingly. Considerations must be given to soil texture, structure, porosity, water holding capacity, dr ainage, compaction, precip itation rate, runoff, infiltration rate, percolation rate, evapotranspira tion, seasonal temperat ures, prevailing wind condition, time of day or night, type of plant and root structure.

Compensation for irrigation system monitoring and inspection shall be considered included in other items of work and no additional compensation will be allowed.

1.6.5 IRRIGATION & DRAINAGE SYSTEM MAINTENANCE

Once a year during the month of March, Contractor shall wipe down the equipment in the irrigation controller cabinet to remove all dust and dirt, clean all electrical connections, install bait traps for control of ants, replace batteries as required, clean and remove intruding soil in valve boxes and replace gravel, as originally specified.

All hinges and locks shall be regularly oiled to ensure trouble free operation.

All controller enclosures must be painted in approved colors, as needed, to prevent rusting and maintain good appearance.

Sprinkler heads shall be kept clear of overgrowth that may obstruct maximum operation.

Repairs made to the irrigation system must be m ade in accordance with the system’s original design with products equal to or higher quality than currently pr ovided. Workmanship shall be performed in accordance with industry standards.

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All leaking or defective piping, valves, or other system components s hall be repaired within twenty-four (24) hours of detection.

Particular attention shall be paid to all slope ar eas, which will, by physical nature, provide for greatest potential runoff, which can contribute to erosion.

Contractor shall turn off controllers when adequate rainfall is anticipated.

In the event of irrigation system failure, manual watering required to keep the plant material in a vigorous, healthy condition is to be provided by C ontractor and the irrigation system shall be repaired immediately at no additional cost to the City.

At no time shall Contractor utilize a fire hydrant for irrigation purposes.

Contractor will keep system in operation by valve or head adj ustment to keep all systems operating at manufacturer’s recommended operating pressure. This shall be accomplished by valve throttling pressure gaging. The valves should be throttled to prevent sprinkler heads from fogging, allowing droplets for effective watering. The City of Santa Ana may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system.

All valve boxes, controllers, and backflow devices shall be kept clear of plant growth.

Contractor shall be responsible for periodic ins pection of surface drains located within the landscaped areas. These drains shall be check ed to assure proper functioning. Remove any debris or vegetation that might accumulate at the inlet and prevent proper flow of water.

Any erosion damage because of Contractor’s failur e to keep the surface drains clear shall be repaired at Contractor’s expense.

Irrigation and drainage system repairs shall be compensated on a time and materials basis as agreed to by the Contractor and the City.

1.7. GENERAL MAINTENANCE AND CLEAN-UP

The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and posted signs at all work sites and dispose of same in a lawful manner per contract requirements at the Contractor’s expense.

All trash and debris shall be removed from all worksites a minimum of one (1) time per week.

The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance, or prevent plants from being smothered by seasonal leaf drop at least weekly or as directed by City of Santa Ana.

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After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches, etc. Contractor shall respond to calls from City of Santa Ana immediately.

Contractor shall patrol all areas for trees down, fallen branches, hanging branches, debris, and other potential hazards.

The Contractor shall keep sidewalks and all paved areas in the medians and under overpasses swept and cleaned of any debris, weeds, dirt, or soil. Tree wells shall be maintained weed free.

1.8. OTHER REQUIREMENTS

1.8.1 NEW CONSTRUCTION

Where new construction or redevelopment may involve a significant part of a work site, the City of Santa Ana may delete a portion of or the entire work site from contractual maintenance during the construction and plant es tablishment period. The deletion of this portion of work will be reflected as a reducti on in the monthly payment to the contractor.

The amount of reduction will be based on the percentage of area involved and agreed upon by the City and the Contractor.

1.8.2 INSPECTION

The City of Santa Ana shall weekly and/or as needed/upon request inspect the work area to ensure adequacy of maintenance and that me thods of performing the work are in compliance with the contract. However, th is shall not be construed to relieve the Contractor’s supervisor of the duty to prov ide continuous inspection of the work area.

Contractor shall provide a dedicated super visor to Santa Ana for this contract.

Discrepancies and deficiencies in the work shall be corrected by the Contractor immediately. The City expects a high level of service and maintenance.

1.8.3 NEW MAINTENANCE AREAS

Additional routine maintenance may be added to this contract. Payment for add-on maintenance shall be computed based on specified rates provided by the contractor.

1.8.4 DAMAGE REPAIR

All damage incurred by the Contractor’s operations shall be repaired or replaced in kind and size at the Contractor’s expense.

Irrigation repairs shall be completed within twenty-four (24) hours using approved materials.

CITY OF SANTA ANA

Non-irrigation repairs shall be completed within seven (7) working days and shall be repaired using only pre-approved materials.

Contractor shall be responsible for repair-related maintenance such as, but not limited to, watering and fertilizing of replaced plant materials until accepted by the City of Santa Ana.

1.8.5 VANDALISM

Contractor shall immediately report damaged landscaping caused by vandalism or vehicle accidents to the City of Santa Ana.

1.8.6 ANNUALS

Areas designated for annuals planting shall be rotated on a triannual (three times a year) basis. Appearance of designated areas shall be kept fresh and vigorous at all times.

PART II: SCHEDULING OF WORK

The Contractor shall accomp lish all routine landscape ma intenance required under this contract between the hours of 7:00 a.m. and 6:00 p.m., Monday through Friday. The City of Santa Ana may grant, on an individual basis, permission to perform maintenance at other hours. No maintenance functions that generate excess noise, which would cause annoyance to residents of any area, shall be commenced before 7:00 a.m. No Saturday or Sunday work is to be scheduled without permission from the City of Santa Ana, unless it is an emergency situation. The Contractor s hall establish a schedule of routine work to be followed in the performance of this contrac t. A copy of this schedule shall be provided to the City of Santa Ana prior to the performance of any work required by these specifications, and any changes in scheduling sha ll be reported in writing to the City of Santa Ana immediately. Routine maintenanc e Locations shall not be interrupted/not completed as schedule without prior approval of the City of Santa Ana.

The Contractor shall conduct the work at all times in a manner which will not interfere with pedestrian traffic on adjacent sidewalks or vehi cular traffic on adjacent streets. All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public, to the Contractor, and where applicable, comply with all safety standards required by CAL-OSHA. In addition, a special notification listing exact starting date for renovation, pruning and other infrequent operations, shall be furnished to the City of Santa Ana at least five (5) working days in advance of performing these operations.

1. LEVEL OF MAINTENANCE

All work shall be performed in accordance with the HIGHEST INDUSTRY STANDARDS, as stated in the enclosed maintenance specification description. Standards and

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frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites.

If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the contractor and the City. Failure to notify of a change and/or failure to perfo rm an item of work on a scheduled day may result in deduction of payment for that date, week or month. Payment will be retained for work not performed until such time as the work is performed to City standards.

The Contractor is required to correct deficienc ies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency is corrected, without right to retroactive payments.

2. QUALITY OF WORK AND MATERIAL

All material and equipment furnished by the Contractor shall be new, high grade, and free from defects and imperfections, unless othe rwise hereinafter specified. Workmanship shall be in accordance with the best standard practices. Both materials and workmanship shall be subject to the approval of the City of Santa Ana. All materials used shall be approved in advance by the City of Santa Ana.

The City reserves the right to purchase materials directly and make them available to the Contractor. In the event the City exercise s the option to purchas e the materials, the following conditions will apply:

 Contractor shall conform to a ll City practices and procedures.

 Contractor shall comply to all safe ty regulations by City and CAL OSHA.

 All City purchases will be for the so le expressed use of and for the City.

 The Contractor shall secure, store, inv entory, distribute and control all materials entrusted to the Contractor’s representatives. All materi als and inventories shall be made available to the City upon request.

3. SUPERVISION OF CONTRACT

All work shall meet with the approval of the City of Santa Ana. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until the condition is corrected in a sa tisfactory manner as set forth in the specifications.

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4. WORKMANSHIP AND SUPERVISION

Work shall be performed by competent and ex perienced workers. The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications.

All personnel shall be neat in appearance and in uniforms. All personnel shall wear identification badges or patches. Those employees working in or adjacent to traffic lanes shall wear safety vests and follow all necessary safety procedures at the facilities.

Persons employed by the Contractor who are found not to be satisfactory by the City shall be discharged or reassigned by the Contractor on fifteen (15) days’ notice from the City.

5. SAFETY REQUIREMENT

The contractor shall provide a safety data sheet (SDS) for all chemicals including but not limited to pesticides, herbicides, etc. to the City of Santa Ana prior to utilization.

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and where applicable, comply with all safety standards required by CAL-OSHA. The City of Santa Ana reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract. All contractor vehicles shall have a “W.A.T.C.H.” work area traffic control manual at all times.

The Contractor shall maintain all work site s free of hazards to persons and/or property resulting from his/her operations. Any hazardous condition noted by the Contractor, which is not a result of his/her oper ations, shall be immediately r eported to the City of Santa Ana. The City can cancel or stop work at any time when the safety of the Contractor, the public, etc. is compromised.

The contractor shall assure that each empl oyee or subcontractor under the contractor’s supervision is trained in the work practices necessary to safely perform his or her job. The contractor will assure that each employee or subcontract or under the contractor’s supervision is instructed in the known potential hazards related to his or her job. The contractor shall assure that each employ ee or subcontractor under the contractor’s supervision follows safety rules and safe work practices.

6. SCHEDULES

6.1. ANNUAL SCHEDULE

 The annual schedule shall be submitted fo r City approval within fifteen (15) calendar days after effective date of the contract.

 The Contractor shall submit revised schedules when actual performance differs substantially from planned performance.

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6.2. WEEKLY SCHEDULE

 Changes to the schedule shall be received by the City of Santa Ana at least twenty- four (24) hours prior to the scheduled time for the work.

 Failure to notify of a change and/or fail ure to perform an item of work on a scheduled day may result in deduction of payment for that date, week, or month.

 The Contractor shall adjust his/her schedule to compensate for all holidays and rainy days. Maintenance and litter removal shall be scheduled for all holidays and rainy days, unless otherwise indicated by the City.

6.3. DAILY SCHEDULE

o Changes to daily schedule can be made ver bally or by email to the City of Santa Ana.

7. PERFORMANCE DURING INCLEMENT WEATHER

During periods of storms, Contractor will pr ovide supervisory inspection of the project during regular hours to prevent or minimi ze possible damage from inclement weather.

Contractor shall submit a report identifying any storm damage to the City of Santa Ana attached to a site map identifying location of damage and cost estimate to repair/replace.

If remedial work is required beyond the scope of this contract, it shall be considered as extraordinary work.

During periods of inclement weather, i.e. rain/wind; Contractor’s workforce shall accomplish work not affected by such weather, i.e. litter pick up/spent blossom removal, preventative maintenance, etc.

Contractor shall stake and re-tie trees as required. Drains shall be checked and cleaned as necessary. Contractor shall remove all branches and debris resulting from inclement weather. Contractor may be required to perform additional clean-up tasks due to inclement weather.

8. MATERIAL

The Contractor shall submit a list to the City of Santa Ana of all materials that the Contractor proposes to use in the execution of this work. The list shall include the chemical analysis, recommended usage and any other pertinent data by the manufacturer of material. Said list shall be submitted before use of any product, pursuant to the provisions of this agreement. All materials used or submitted shall be in full compliance with all Federal, State, County, and local agency laws, guidelines and requirements.

CITY OF SANTA ANA

The following shall apply to the material indicated:
 Fertilizers shall be complete, furnishi ng the required percentage of nitrogen, phosphoric acid and potassium to keep lawns, trees, shrubs, and other plants in a healthy and vigorous growing condition.

 Insecticides, fungicides, herbicides, and rodenticides shall be of the best quality obtainable, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer’s original container.

 Tree stakes, tree ties and guy wires shall be of materials matching those existing in the work site or as specified by the City of Santa Ana.

 Replacement trees, shrubs, ground cove r, and other plants shall be of a size, condition and variety specified by the City of Santa Ana.

 Replacement plant materials may be inspec ted by the City of Santa Ana prior to planting.

 The City of Santa Ana shall determine replacement lawn sod.

9. RECYCLING/DISPOSAL

All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be recycled through composting or processing for use as mulch. Organic waste cannot be taken to the landfill. The names and addresses of the licensed green-waste composting or processing companies, and haulers, along with the tonnages used and receipts, shall be provided to the City of Santa Ana in a monthly written report and an annual written report.

A hundred percent (100%) of all landscape debris will be disposed of through a landscape material recycling center or reused in some manner. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses.

The City shall not be responsible for the disposal. Contractor shall pay all disposal fees and provide documentation evidence of recycling to include location, tonnage, etc. to the City. At no time is the Contractor permitted to use City dumpsters.

10. RECORDS

The Contractor shall, within fifteen (15) days of the effective date of an executed agreement, prepare and submit a written annual maintenance calendar to the City of Santa Ana. This maintenance calendar shall clearly indicate all of the landscape maintenance tasks required by this agreement and the months of the year they are scheduled to be performed. If it is necessary to make periodic revisions to this maintenance schedule, a modified calendar must be submitted to the City of Santa Ana for approval prior to the date the changes are to take effect.

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11. EMERGENCY SERVICES

The Contractor shall provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor’s normal work force is not present in the City of Santa Ana. These Contractor representatives shall respond to said emergency within twenty four (24) hours from receiving notification.

12. UNDERGROUND EXCAVATIONS

Contractor shall be responsible for locating all underground utility lines to insure the safety of his/her work crew and to protect, in place, existing utility equipment before commencing any excavation. Contractor shall contact the City of Santa Ana and Underground Service Alert (811) 48 hours before commencing any excavation, to locate underground service lines.

13. AS NEEDED LANDSCAPE PLANNING AND BEAUTIFICATION PROJECTS The contractor shall provide estimates, at the City’s request for as-needed landscape planning and/or beautification requests. Work under this category shall be based upon a time and material basis using the company hourly rates. Requests for service shall be responded to within 24 hours. No work shall begin unless authorized by the City.

CITY OF SANTA ANA

Maintenance Frequency Schedule

FUNCTION FREQUENCY
Turf Maintenance
Mowing Once/Week
Edging Once/Week
Clipping Removal Once/Week
String Trimming Once/Week
Fertilize Four (4) times a year
Pest and Weed Control Continuous/As needed
Visual Inspection Weekl y
Chemical Weed Control Continuous/As needed

Ground Cover Maintenance
Trim Monthl y
Fertilize Four (4) times a year
Pest and Weed Control Continuous/As needed
Visual Inspection Weekl y
Pre-emergent herbicide Minimum once a year or as needed

Shrub, Vine and Tree Maintenance
Trim
Shrubs Monthl y or sooner if needed
Vines Six (6) times a year
Trees Continuous/As needed
Fertilize Four (4) times a year
Visual Inspection Weekl y
Pre-emergent herbicide Continuous/as needed

Hardscape Maintenance Weekly

Grounds Policing/Litter Removal
All Areas Weekl y

CITY OF SANTA ANA

EXHIBIT II: SITE LOCATIONS & MAPS

Site
#
Site Name Address
Square
Feet
(approx)
Turf
Maintenance
(Grass)
Ground
Cover
Maintenance
Shrub, Tree,
Vine,
Maintenance
Hardscape
Maintenance

1 Elevated
Tank
14th/Poinsetta,
Santa Ana, CA
92701
6,000 X X
2 Cambridge
Station
2736 N
Cambridge St.

Santa Ana, CA
90701
31,300 X X X
3 Cambridge
Lot
2733 Concord St.

Santa Ana, CA
92705
31,695 X X X
4 East Station
1730 S. Santa
Fe, Santa Ana,
CA 92705
56,300 X X X
5 J. Garthe
Station
2401 N Bristol St,
Santa Ana, CA
92706
100,800 X X X X
6 South
Station
1727 W Alton
Ave, Santa Ana,
CA 92705
79,800 X X X
7 West
Station
201 S Mountain
View, Santa Ana,
CA 92703
36,100 X X
8 West
Station Lot
4404 W 1st St.

Santa Ana, CA
92703
4,150 X X
9 Walnut
723 W Walnut St,
Santa Ana, CA
92701
6,600 X X X
10 Well 16
1011 W 6th St,
Santa Ana CA
92703
490 X
11 Well 21
4426 W 1st St,
Santa Ana, CA
92703
2,900 X
12 Well 24
1800 W 22nd St,
Santa Ana CA
92706
1,270 X X X
13 Well 29
101 S Flower St,
Santa Ana CA
92701
1,900 X

CITY OF SANTA ANA

Site
#
Site Name Address
Square
Feet
(approx)
Turf
Maintenance
(Grass)
Ground
Cover
Maintenance
Shrub, Tree,
Vine,
Maintenance
Hardscape
Maintenance
14 Flower
South
202 S Flower
Ave, Santa Ana
CA 92703
8,450 X X
15 Flower
North
120 S. Flower St.

Santa Ana, CA
92703
3,000 X X
16 Well 30
4426 W 1st St,
Santa Ana, CA
92703
3,900 X X
17 Well 31
1815 E Chestnut
St. Santa Ana,
CA 92701
380 X X X
18 Well 33
917 W Walnut St,
Santa Ana CA
92703
5,200 X X X X
19 Well 35
1718 N Sydney
Pl, Santa Ana CA
92706
7,150 X X X
20 PRV-1
501 ¾ W Memory
Lane, Santa Ana
CA 92706
3,100 X X X
21 Washington
627 E
Washington Ave,
Santa Ana CA
92701
31,000 X X
22 City of
Santa Ana
Corporate
Yard
215 S. Center St,
Santa Ana, CA
92703
512,701 X X X X
23 Well 37
2007 W
McFadden Ave,
Santa Ana, CA
92704
2,500 X X
24 17th Street
Lot
315 E 17th St,
Santa Ana, CA
92706
7,200 X X
25 Figueroa
Lot
612 N Figueroa
St, Santa Ana,
CA 92703
7,875 X X X
26 SA 7
2215 S. Ritchey
St, Santa Ana,
CA 92705
2,442 X X X
27 San
Lorenzo Lift
Station
2909 S. Bristol St,
Santa Ana, CA
92704
4,150 X X X

CITY OF SANTA ANA

Site
#
Site Name Address
Square
Feet
(approx)
Turf
Maintenance
(Grass)
Ground
Cover
Maintenance
Shrub, Tree,
Vine,
Maintenance
Hardscape
Maintenance
28 Crooke
Reservoir
Lot
Santiago Park,
Santa Ana, 92706 13,750 X X X

Cambridge Lot
Cambridge Lot

Flower South
Flower North
Flower North
Flower South

17th Street Lot
17th Street Lot

Figueroa Lot
Figueroa Lot

San Lorenzo Lift Station
San Lorenzo
Lift Station

Crooke
Reservoir Lot
Crooke Reservoir Lot
SA 7

EXHIBIT B

CONTRACTOR’S PROPOSAL

Landscape Maintenance Services for
Water Facilities and City Corporate Yard
RFP NO. 23-151Due Date: April 5th, 2024

Our Core Values – Safety • Teamwork • Quality • Integrity Page 3

Table of contents

1. Statement of Qualifications ...................................................................................................... 2 a. Cover Letter ............................................................................................................................... 2 b. Services Provided ...................................................................................................................... 4 c. Agreement Statement ............................................................................................................... 5 d. Firm and Team Experience ........................................................................................................ 5 e. Proposed Work Plan ................................................................................................................ 11 f. References ............................................................................................................................... 16

2. Cost Proposal .......................................................................................................................... 17 Extra Work Pricing Process .......................................................................................................... 18 VII. Certifications (Attachments) ................................................................................................. 19 IX Minimum Scope and Limit of Insurance .................................................................................. 27 Company Values ......................................................................................................................... 29

“We blend Nature and Craftsmanship
to create ultimate outdoor settings and extremely
satisfied customers”

Our Core Values – Safety • Teamwork • Quality • Integrity Page 4

b. Services Provided
Methodology

1.1 Turf Care
Frequency: weekly

All turf shall be mowed with mulching mowers making sure no excessive amounts of clippings is left behind. Edging and detailing shall take place congruent with the mowing operations. Fertilization shall take place 4 times per year with 2 applications taking place with a 23-3-9 fertilizer and 2 times with a 16-6-8 fertilizer. Dethatching and overseeding shall take place 1 time per year. Weeds shall be controlled by approved herbicides.

1.2 Groundcover Care
Frequency: monthly

Groundcovers adjacent to hardscape such as sidewalks, walkways, playgrounds, sport courts and parking lots shall be edged weekly and the same time as the turf operations. Herbicides shall be used as a last resort to keep areas weed free after mechanical methods fail to provide the desired results. Fertilization shall take place 4 times per year with a 16-6-8 fertilizer. 250 flats shall be taking into account for groundcover renovation.

1.3 Tree Care
Frequency: continuous/as needed

All trees shall be monitored for any hazard conditions and shall be reported immediately. An annual report shall be provided by an ISA Certified Arborist, by January 30th of each year to depict the overall condition and health of all trees under the scope of contract.

1.4 Shrub Care
Frequency: monthly or sooner if needed

All shrubs shall be pruned as required to maintain the plants in a healthy growing condition and to prevent plant growth into encroachment of passageways, walks, streets, view of signs or in any manner deemed objectionable by the City of Santa Ana. All shrubs shall be fertilized 4 times per year with a complete fertilizer such as 16-6-8. 300 CY of mulch shall be included in the proposal for mulching bare spots.

1.4 Weeds, Disease, and Pest Control
Frequency: continuous/as needed

All weed control shall be done by hand pruning or with an approved chemical method. No glyphosate shall be used in this contract.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 5

1.6 Irrigation System Maintenance
Frequency: weekly

All irrigation systems shall be checked weekly for physical inspection of the operations. During the checks any adjustments shall be made if needed. All irrigation personnel shall be fully trained in all phases of landscape irrigation systems operation, maintenance, adjustment, and repair. Personnel shall be able to diagnosis and repair of controllers, valve wires, control valves, lateral lines, gate valves, main lines, strainers, pressure regulators, backflow devices, moisture sensors, master valves, and electric pedestals.

1.7 General Maintenance and Clean-Up
Frequency: weekly

All areas shall be left in a clean and safe condition after maintenance operations. All trash and debris shall be removed from all worksites weekly.
c. Agreement Statement
Mariposa Landscapes, Inc ensures that all work shall be performed based on the contract per the City of Santa Ana’s requirements as indicated in the provisions in EXHINIT III – Sample Agreement. We are confident that we will be able to improve over the current level of landscape maintenance that is being provided for the City of Santa Ana. Our proposal includes an adequate level of labor, materials and equipment to sustain a high level of landscape maintenance for water facilities and City Corporate Yard throughout the term of this contract. d. Firm and Team Experience
Firm’s Experience
Description of Firm
Mariposa is a landscape contractor working in both Southern California and Arizona. With our staff experience and dedicated professionals, we have developed a long history of excellence performing work on hundreds of landscape construction, maintenance, and tree care projects.

Company History
In 1977, Terry Noriega established Mariposa Landscapes, Inc in Rosemead, California, by providing landscape maintenance and installation for custom residential and small commercial clients. After 5 years, he created the Public Works Maintenance Division, in 1989 the Public Works Construction Division was added, and in 1987, a Tree Care Division was formed. Mariposa Landscapes, Inc reincorporated in 1989 as Mariposa Horticultural Enterprises, Inc. In 2009, the company changed their business name back to Mariposa Landscapes, Inc. The company currently has a workforce of over 800 employees covering Southern California and Arizona. To this day the company has been in business for over 40 years.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 6

Our Services
Landscape Maintenance
 Private, Commercial, Public Works and Homeowner Associations  Large Scale Mowing Operations
 Comprehensive Irrigation Planning & Management.
 Environmentally Friendly Integrated Pest Management.
 Year-round Fertilization Application.
 Baseball Field Prep and Athletic Turf Maintenance.
 Porter Services and Color Design.
 Parking Lot Sweeping

Tree Care
 On-site Diagnosis and Tree Work Recommendations
 Consultative Services with Certified Arborists.
 Development of Long-term Tree Care Programs.
 Large-scale Tree Trimming Removal.
 Diagnosis/Treatment of Tree Diseases and Pest Problems.  Stump Grinding and Disposal of Trimmings.
 GIS Tree mapping and asset management
 Certified Workers & Comprehensive Insurance Coverage.

Landscape Construction
 Site Preparation, Demolition, Grading and Drainage.
 Irrigation Systems Installation, Repairs & Upgrades.
 Computerized Irrigation Central Control Systems.
 Irrigation Pump Installation.
 Native Plant Restoration and Habitat Rehabilitation.
 Park construction and Athletic Field installations.
 Tree, Shrub, & Ground-cover planting.

Hardscape Construction
 Concrete Poured-in-Place, Stamped and Seat Walls.
 Flagstone, Tile, Masonry and Block Walls.
 Drainage and Overhead Construction.
 Water Feature Pond Installation & Repair.
 Monuments and Signage.
 Low Voltage Lighting Design and Installation.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 7

Brief Chronology:
• 1977: The Company is established in Rosemead, California. • 1982: The Public Works Maintenance Division is formed. • 1984: The Public Works Construction Division is added. • 1987: The Tree Division is added.
• 1991: Relocates to our current facilities in Irwindale, CA. • 1994: Expands operations by opening a branch in Fontana, CA. • 2001: Establishes an office in Glendale, Arizona.
• 2003: Expands into servicing the Ventura County.
• 2010: Branch office established in Orange County.
• 2013: Branch Office established in Palm Springs Area. • 2023: Over 40 years in Business!

Proposer Identification
Legal Name: Mariposa Landscapes, Inc.

Street/Mailing Address: 6232 Santos Diaz St., Irwindale, CA 91702 Telephone Number: (626) 960-0196
Fax Number: (626) 960-8477
Proposal Contact Email Address: [email protected] Proposal contact: Joceylin Figueroa
President: Terry Noriega
California Corporation: C1469653
California Employer ID: 368-4753-1
Date Incorporated: January 26th, 1981

Licenses & Certificates
Contractors State License: 592268 C27, A, C61/D49, C31 Qualified Applicators License: 103864 ABCDEFH Pest Control Adviser License: 74416 ABCDEG Pest Control Business License: 30977
Irwindale Business License: 000538
Supplier Clearinghouse MBE: 94HS0050
City of Los Angeles MBE: 561730
City of Los Angeles LBE: 37858
LA County MBE: 89126
LA Co. Agricultural Pest Control 1000279
Certified Arborist: WE-1182A
Minority Business Enterprise
MBE Certification, File No. CCA-7150 for the City of Los Angeles, The Women and Minority Business Enterprise Clearing house has audited and verified our eligibility as a MBE pursuant to the California Public Utilities Commission General Order 156.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 8

Green Waste Processing Capability
Mariposa Landscapes, Inc. has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites. Mariposa currently uses hybrid vehicles and electric equipment where required. Mariposa notifies all project managers of the green initiatives prior to the award of contract.

Company Highlights
• Over 45 years in business
• Contractor’s license in two states
• Over 800 employees
• Insured – $1 million workers comp, $10 million in aggregate general liability limit • $100 million in bonding capacity
• Over 95 awards for project excellence

Address and Headquarters
Nearest Serving Office – Santa Ana Branch
1107 E. Walnut St
Santa Ana, CA 92701
Phone 626 960-0196
Fax 626 960-8477

Company Headquarters - Irwindale
6232 Santos Diaz St
Irwindale, CA 91702
Phone 626 960-0196
Fax 626 960-8477

Our Core Values – Safety • Teamwork • Quality • Integrity Page 9

Project Team Resumes
Project Manager/Principal Agent:

Michael Williams – Area Manager
• Over 45 years of experience in landscape management, irrigation design and retrofit, maintenance and arbor care.
• BS in Ornamental Horticulture, Cal Poly San Luis Obispo • CPR Safety Trained
• Qualified Applicator License 133955
• Reclaimed water site supervisor certified
Associates in Charge When Project Manager/Principal Agent is Unavailable Irving Gallegos – Account Manager
• 16 years of experience in the landscape industry
• AA Degree in Business Management, Saddleback College
• Horticulture and Landscape Design Certificate, Saddleback College • Qualified Applicator License, Category B
• California Friendly Landscape Training Program
• Safe Working Zone Training
• CPR Safety Trained
• Forklift Operator Certification
• Certified in QWEL
• Certified in CLCA Water Management
• Certified Recycled Water Site Supervisor

Jose Sanabria – Account Manager
• Over 20 years of experience in the landscape industry • Qualified Applicator License, Category B
• Landscape Industry Certified Technician

Additional Key Personnel
Richardo Chaidez – Field Supervisor
• 20 years Landscape and irrigation experience
• Recycled water site supervisor
• CPR and Safety Training

Irrigation Specialists - TBD
• Minimum 3 years of experience in the landscape industry with knowledge in landscape irrigation troubleshooting repair
• CPR Safety Trained

Our Core Values – Safety • Teamwork • Quality • Integrity Page 10

Spray Technician - TBD
• Minimum 3 years of experience in the landscape industry with knowledge in landscape irrigation troubleshooting repair
• Qualified Applicator License (QAC)
• CPR Safety Trained

Foreman - TBD
• Minimum 3 years of experience in the landscape industry • CPR Safety Trained

Laborer - TBD
• Minimum 1 years of experience in the landscape industry • CPR Safety Trained

Organizational Chart

Our Core Values – Safety • Teamwork • Quality • Integrity Page 11

e. Proposed Work Plan
Mariposa Landscape, Inc understands and agrees to follow the scope of work provided in RFP No. 24-018.

There will be a sufficient number of laborers to fulfill this contract. This includes 1 supervisor/account manager, 2 foreman, 2 laborer, and 1 irrigation tech that will look over the routine maintenance such as mowing and shrub maintenance.

Each branch has crews that perform extra work so that the committed amount of manpower of each site is not affected by additional requested services.

Note: Named staff listed above is subject to change, however the position will be filled by the qualified trained personnel needed to fulfill the necessary Scope of Work. For the most efficient transition, Mariposa will consider hiring any qualified workers from the incumbent contractor’s work force.

Anticipated Approach
No. of
Employees Job Titles Description of Work District 1
Shrub and Ground Cover Pruning Crew
1 Foreman
(20%)
The foremen will be responsible for carrying out the pruning schedule. This includes all pruning of shrubs and ground cover as well as documenting and communicating work reports and hazardous conditions. The foremen will be in direct contact with the Account Manager.
1 Laborers
(20%)
The laborers assigned to this contract will be responsible for assisting all routine pruning tasks, including all pruning of shrubs and ground cover.

Mowing Operations
1 Foreman
(20%)
The foreman will be responsible for carrying out the weekly mow schedule and will work with the crews every day. This includes documenting and communicating work reports and hazardous conditions. They will be in direct contact with the Account Manager.
1 Laborer
(20%)
The laborers assigned to this task will be responsible for routine tasks.

Including operating mowers, edging, weed removal and litter control as needed.

Irrigation
1 Irrigation
Technicians
(5%)
The irrigation technician will be responsible for all minor irrigation repairs and monitoring. They will report directly to Account Manager.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 12

Implementation and Startup Plan
Project Startup and Quality Control Coordination Meeting The Project Estimator and the Account Manager review the project specifications and visit the project site(s) to develop a work plan for the completion of the project per specifications. A meeting including the Account Manager with key personnel responsible for carrying out the work, is held to discuss and coordinate how the project work will be performed.

Documentation
Prior to commencement of contract work we will thoroughly inspect and document deficiencies. After this is completed for each location, we will provide a detailed list. We will also include a proposal for restoring the area to its original condition if applicable. During the meeting, the Account Manger communicates the work task quality requirements and reinforces heightened awareness for critical requirements.

Topics for the meeting include:
• Project requirements per specifications.
• Record keeping documents and availability of necessary forms. • Review methods, sequence of work tasks and timeline.

Preparatory Site Inspection
The Account Manager performs a quality inspection of the work area and:
• Assesses the required work to be done per specifications. • Verifies field measurements.
• Assures availability of required equipment and materials to complete the project. • Identifies potential problems and develops an action plan to resolve them.

Scheduling
Mariposa Landscapes, Inc. will submit a detailed schedule that includes all the routine activities. After submission and approval of this schedule, we will be ready to start work.

Labor
Our proposal is calculated to provide full-time employees to the project on a year-round basis. It is our goal to provide professional results. Therefore, we will assign the appropriate and trained crew force necessary to complete the specified activities in a professional and timely manner. To achieve the desired results, the appropriate labor will be assigned for every aspect of the work.

Contract Executed or an Official Notice to Proceed
On new contracts we typically purchase trucks and equipment, so we cannot initiate purchases until we have a signed commitment. Quicker startups that are 30 days or less may be an issue with supply chain delays. We prefer a 60 to 90 day start for our procurement. During this period, before the Job Start, we may have one or more meetings with the client to meet the management staff and go over a preliminary schedule of work. We also use this interim

Our Core Values – Safety • Teamwork • Quality • Integrity Page 13

time to prepare more detailed maps of the areas with measurements so we can pre-order the materials we will need (fertilizer, IPM material for weed control and other consumables.)

Job Start
On day 1 our crews will have detailed maps of the areas along with task lists and the initial schedule. Our management is heavily involved in logistics during this time. We also go through the irrigation systems with our technicians to perform our initial evaluation. If we find anything that is broken, inoperative or neglected, we create a detailed list with repair pricing and a completion schedule for the customer.

30 Day Evaluation
At 30 days we have a special evaluation meeting with the customer. There are always aspects of every job that cannot be completely spelled out in the work scope and specifications like, custom timelines, work sequences and specific area needs. We go over the experience so far and identify what is working well and what needs adjustment.

The customer gets an action plan for any adjustments with timeline commitments from us along with the initial irrigation system inspection.

60 Day Evaluation
At 60 days we anticipate operations to be going smoothly and meeting expectations. We perform a customer survey to assess the customer’s perception of the experience related to the proposal process, transition to operations and the actual performance on the job. Our goal is to receive the highest score possible from our clients and provide complete customer satisfaction.

90 Day Evaluation
At 90 days the customer receives a survey with one question on it “Would you recommend Mariposa Landscapes to other customers right now?” Our goal is to receive an enthusiastic “Yes” to this question.

Quality Control Program
We perform internal quality control on our work to free up our contract monitor or client representative (be it a Public Works Inspector or Property Manager) so that he or she will have a reduced work load. This creates a positive environment for everyone involved and enhances our client relationships. Our main philosophy behind quality control is summed up in one statement “Plan your work and work your plan.” Therefore, the work is to be planned and monitored in the following ways:

Our Core Values – Safety • Teamwork • Quality • Integrity Page 14

Annual Work Schedule
Here is a sample schedule. A final schedule will be provided upon start of work.

Within 30 days of award of the contract we will submit an annual work schedule that will organize all the assigned areas into sectioned areas. The sectioned areas will be per the approval of the client representative. The schedule will designate the areas included with the service level and general tasks completed for that month. Any revisions to this schedule will be submitted to the client representative for approval. A review of this schedule will be made at monthly meetings to evaluate success.

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Litter Control, All Areas, Liner Replacement Per Visit
Mowing 52 X year
Edging & Detaling 52 X year
Blowing 52 X year
Sweeping 52 X year
Broadleaf Control 2 X year
Pre-emergent application 3 X year
Fertilizations 3 X year
Aeration 2 X year
Pest Monitoring Monthly
Irrigation System Inspections Weekly
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Hedge Trimming 8 X year
Ground-Covers Trimming 8 X year
Ground-Covers Edging 8 X year
Shrub Pruning 8 X year
Deadheading & Cleaning As Needed
Weed Control Monthly
Fertilizations 2 X year
Pre-emergent application 3 X year
Mulching Refreashing Monthly
Annual Color 4 X year
Premium Color 1 X year
Removal of Dead Plants As Needed
Trees & Shrubs Safety Clearance Monthly
Irrigation System Inspections Weekly
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Safety Inspection and Reporting Weekly
Blowing Weekly
Weed Control As Needed

OCTOBER NOVEMBER DECEMBER
Week Week Week Week Week Week

JULY AUGUST SEPTEMBER

OCTOBER NOVEMBER DECEMBER
Week Week Week Week Week Week

JULY AUGUST SEPTEMBER

OCTOBER NOVEMBER DECEMBER
Week Week Week Week Week Week

JULY AUGUST SEPTEMBER JUNE
MAY # of
Frequencies

FEBRUARY JANUARY
Week
Week
Week Week Week Week Week Week
JUNE
Week
WeekHardscapes

JUNE MARCH APRIL
Turf Areas
Shrubs & G.C Areas

APRIL MARCH MAY

JANUARY FEBRUARY MARCH APRIL MAY

JANUARY FEBRUARY
Week Week Week Week
# of
Frequencies
Week Week Week Week# of
Frequencies

Our Core Values – Safety • Teamwork • Quality • Integrity Page 15

Monthly Work Schedules
The Mariposa Account Manager will submit Monthly Work Schedules describing maintenance operations of all areas contained within this contract and when the work, including trimming, pruning and applications of chemicals/fertilizers will be accomplished. Other work will include the removing and/or replacing of landscape materials within the scope of this Contract. The work may include landscape renovations of rights-of-way, medians, retention areas and/or common turf areas. The Account Manager will develop the Monthly Work Plans and submit them to the client representative by the 25th of the previous month prior to the regular monthly meeting. The Monthly Work Plan will correlate with the Annual Work Schedule in a more detailed form. After the plan is approved at the regular monthly meeting the Monthly Schedule Evaluation Form will be completed with the client representative to evaluate the performance of the current month. The Mariposa Supervisor is responsible for creating and submitting these reports.

Irrigation Reports
The Irrigation Technician will create the Irrigation Reports at the specified frequencies and the Mariposa Account Manager will insure their accurate and timely completion. These reports will include scheduled formal inspections, all service requests, authorized emergency work and repair of damage. The Irrigation Technician will be responsible for conducting a formal inspection and related repairs of the irrigation system as scheduled. Results of the inspection shall be recorded on the Irrigation Inspection Report and checked for accuracy and then delivered to the client representative. The frequency of these reports will vary depending on the work scope.

Account Manager/Client Meeting Work Quality Evaluations A critical aspect of the work is communication. Timely and accurate schedules address a lot of this; however, there is another important aspect that is sometimes overlooked: interpretations of quality. What is beautiful to some is not to others, this is why specifications are written. However, there is always some level of interpretation that can vary from person to person. The goal is to have the Mariposa Account Manager and the client representative both interpreting the expectations of the specifications in the same way. The way we accomplish this is through a graded evaluation of every aspect of the landscape on a site by the Mariposa Supervisor and the client representative. This evaluation is performed prior to the regular client representative meeting by the Mariposa Supervisor. When the regular meeting takes place, this same form is given to the client representative to evaluate the exact same items as the Mariposa Account Manager previously graded. Any differences in evaluation that the client representative has of the same work item or area that were graded by the Mariposa Supervisor are addressed immediately and clarified.

The frequency of these evaluations and number of work items evaluated can vary based on the work scope. Please see the sample form provided.

Action Item Lists
Even with jobs that go perfectly there are always items that come up during walk-through inspections. These items may have nothing to do with work quality but may be requests for improvement, additional work or notations of concern, etc. One of the key aspects of an action item list is a target completion date. This is included for every item on our form. The Mariposa Account Manager is committed to completion of a requested activity at an agreed upon date. This is in writing; it’s quick and easy to fill out. The client representative will have confidence that we will keep our promises because they are documented. Our goal is “Promises made are promises kept.” Please see the sample form provided.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 16

f. References
Please see section “VII. Certifications (Attachments)” for Attachment B: References.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 17

2. Cost Proposal
Please see separate “Cost File” submission on planet bids.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 18

Extra Work Pricing Process
At times, work above and beyond the contract scope becomes necessary. Our process to take care of this is:
• Straight Forward – Simple pricing and approval process ahead of time • Transparent – The Customer sees what was purchased by us • Honest – The hours and material estimated are what is used, nothing exceeds the approved estimate • With No Surprises – Billing either matches or is less than what was quoted on the proposal

When a customer desires additional work or an emergency arises, there must be some mechanism to quickly communicate and agree upon the cost. Many times, situations arise where it is difficult to come up with a cost ahead of time. We solve that issue with the following 4 step process:

1. Work is identified and a “Not-to-exceed” proposal is created

2. Customer receives the proposal and approves the work

3. Work proceeds, labor is tracked, and receipts are copied

4. Billing NEVER exceeds the original proposal. It is either equal to or less than the original proposal

If an issue is uncovered that changes the
scope of the original estimate, the
proposal is revised and resubmitted for
approval (typically with attached
pictures and a clear explanation). Work
will not proceed until there is client
approval of the change.

Key…
The billing for any extra
work does not exceed
what you originally
approved.

The sample proposal to the left would
be something irrigation related where
multiple valves would need to be
replaced because of an auto accident.

City of Tustin
Forrest Locke
300 Centennial Way, Tustin, CA 92780
(714) 573-3357
[email protected]
$2,048,246.40
2015 - Current
Landscape Maintenance of LMD Areas, Gen, Fund Areas, Parks, Medians and Facilities- Mowing, edging, turf maint., weed, City of Oceanside
Mark Garlock
300 N. Coast Hwy, Oceanside, CA 92054
(760) 435-5208
[email protected]
$3,910,770.00
2022 - Current
Land. Maintenance citywide covering 31 parks, 10 facilities and 5 beach accesses. Daily maint. responsibilities for over 124 acres of Orange County Parks
Chad Ward
601 N. Ross St., 6th Fl, Santa Ana, CA 92701
(949) 585-6420
[email protected]
$1,220,340.00
2022 - Current
Landscape Maint. - Weeding and cultivating, fertilization, trimming, pruning, watering, pest control, mowing, plant replacement, rodent pest control, hardscape maint., trash pickup, Irrigation maintenance. landscaped areas. Strict integrated pest management protocols using organic control methods. clean up of curb, gutters and sidewalks, irrigation repair, restroom maint., trash pick up and disposal.

Our Core Values – Safety • Teamwork • Quality • Integrity Page 27

IX Minimum Scope and Limit of Insurance

Our Core Values – Safety • Teamwork • Quality • Integrity Page 28

Our Core Values – Safety • Teamwork • Quality • Integrity Page 29

Company Values

Safety This is the primary foundation of our company. We emphasize “safety first” on every worksite and in all our training programs. Our employees are taught to be aware of, and responsible for, safety at all times. We strive to prevent injuries and accidents, a s well as provide a safe environment for staff and customers alike.

Teamwork We work together, seeking input from all team members to organize our efforts for the greater good. We always remain open to change, embracing new methods and techniques to achieve the highest levels of quality and efficiency. We are considerate of team m embers, provide support, and encourage their growth, resulting in the ultimate outcome for the team.

Quality We are committed to bringing the best possible quality for our customers and their properties and projects. We provide prompt service, expert workmanship, and superior products. We take pride in meeting or exceeding expectations. Our ultimate goal is to d eliver excellent value for our clients’ investment.

Integrity We are honest and open in our communications, building deep trust and confidence in all of our relationships. We value the dedication and contribution of each person. The overall well- being of our employees, customers and vendors is important to us.

City of Tustin
Forrest Locke
300 Centennial Way, Tustin, CA 92780
(714) 573-3357
[email protected]
$2,048,246.40
2015 - Current
Landscape Maintenance of LMD Areas, Gen, Fund Areas, Parks, Medians and Facilities- Mowing, edging, turf maint., weed, City of Oceanside
Mark Garlock
300 N. Coast Hwy, Oceanside, CA 92054
(760) 435-5208
[email protected]
$3,910,770.00
2022 - Current
Land. Maintenance citywide covering 31 parks, 10 facilities and 5 beach accesses. Daily maint. responsibilities for over 124 acres of Orange County Parks
Chad Ward
601 N. Ross St., 6th Fl, Santa Ana, CA 92701
(949) 585-6420
[email protected]
$1,220,340.00
2022 - Current
Landscape Maint. - Weeding and cultivating, fertilization, trimming, pruning, watering, pest control, mowing, plant replacement, rodent pest control, hardscape maint., trash pickup, Irrigation maintenance. landscaped areas. Strict integrated pest management protocols using organic control methods. clean up of curb, gutters and sidewalks, irrigation repair, restroom maint., trash pick up and disposal.

CITY OF SANTA ANA
ATTACHMENT A: PROPOSER'S FEE SCHEDULE
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

Proposal Item Price - Specify costs for the proposed landscaping work at the various systems detailed in Exhibit II. Indicate a monthly and annual price for each bid item. Total quotation is to be firm offer for no less than ninety (90) days and will be regarded by the City as bidder's best and final offer. Note: This contract is subject to prevailing wages.

TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: Mariposa Landscapes, Inc
Item# Bid Item {b Site} Monthl Fee
1 Elevated Tank $160.74
2 Cambridge Station $ 40.18
3 Cambridge Lot $ 40.18
4 East Station $ 321.44
5 J. Garthe Station $1,285.77
6 South Station $ 964.32
7 West Station $ 321.44
8 West Station Lot $ 321.44
9 Walnut $ 321.44
10 Well 16 $ 80.36
11 Well 21 $ 80.36
12 Well24 $ 80.36
13 Well29 $ 80.36
14 Flower South $ 40.18
15 Flower North $40.18
16 Well 30 $160.72
17 Well 31 $160.72
18 Well 33 $160.72
19 Well 35 $ 321.44
20 PRV-1 $ 80.36
21 Washington $ 321.44
Annual Fee
$1,928.88
$ 482.16
$ 482.16
$3,857.28
$15,429.24
$11,571.84
$3,857.28
$3,857.28
$3,857.28
$ 964.32
$ 964.32
$ 964.32
$ 964.32
$ 482.16
$ 482.16
$1,928.64
$1,928.64
$1,928.64
$3,857.28
$ 964.32
$3,857.28

Our Core Values – Safety • Teamwork • Quality • Integrity Page 22 Standard Hourly Fee Schedule
Classification Hourly Labor Cost
Supervisor $80.00
Foreman $60.00
Laborer $44.00
Irrigation Technician $75.00
Spray Applicator $65.00
Labor & Equipment rates are included in the hourly labor cost schedule shown above.

Materials: 15% mark up
Payment schedule is net 30 days.