Library
www.santa-ana.org/library
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Main Library Renovation Project and Outdoor Library at Jerome Park
AGENDA TITLE
Agreement with Siemens Industry, Inc. for the Main Library and Outdoor Library at Jerome Park Projects (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Siemens Industry, Inc. for equipment, licenses, construction oversight of security camera installation, and integration into the City network for the Main Library Renovation and Outdoor Library at Jerome Park projects, in the amount of $64,200, with a 10% contingency, for a total not to exceed amount of $70,620, for a term expiring December 31, 2026, with a provision for a one-year extension (Agreement No. A- 2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Ensuring safe, equitable, and accessible facilities is an important part of providing Library Services to the community. Therefore, included in the scope of work for the Main Library Transformation and Outdoor Library at Jerome Park projects, contractors will procure and install security camera systems. While the contractors will handle the installation of the cameras, Siemens, as the City’s primary security systems vendor, will be required to configure the camera system to ensure continuity and proper integration with the City’s existing security platform.
Siemens will provide the Library with both an on-site server and uninterruptible power supply that will integrate with the City’s current camera system and allow continuous recording of the Main Library’s 28 cameras and the Outdoor Library’s single camera.
Siemens will also provide Milestone device licenses for the cameras that will integrate into the City’s current system. Further, Siemens will assist with construction oversight of the camera installations as needed to ensure the new security systems are installed to the City’s specifications and standards.
The Santa Ana Police Department currently has a master agreement with Siemens for on-going, citywide video surveillance system maintenance, repair, and installation
Main Library Renovation Project and Outdoor Library at Jerome Park August 20, 2024
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services through Request for Proposal (RFP) No. 20-053. Siemens has provided security camera system services to the City since 2013. Santa Ana City Municipal Code Section 2-807 authorizes the City to award agreements following a competitive bidding process by other public agencies meeting the City’s requirements. RFP No. 20-053 meets this requirement.
Construction of the Main Library Transformation Project and Outdoor Library at Jerome Park are anticipated to be completed in March 2026 and March 2025, respectively.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following account and will be presented to City Council for approval of carryforward to FY 2024-25 as part of the citywide carry-forward process. Additional proposed carry-overs of unspent funds to future fiscal years will be presented to the City Council for approval as needed.
The following table summarizes the funds budgeted for expenditure for the agreement:
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit, Account
No. Description Amount
EXISTING BUDGET TO CARRYFORWARD TO FY 24-25
2024-25 01111017-
66200 General Fund
Library Service
Enhancement, Buildings
& Building Improvements
$70,620
TOTAL $70,620
EXHIBIT(S)
1. Agreement
2. Outdoor Library at Jerome Park Rendering
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Alvaro Nuñez, City Manager