Library
www.santa-ana.org/library
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Main Library Renovation Project
AGENDA TITLE
Amendment to Agreement with Group 4 Architecture, Research + Planning, Inc. for the Main Library Renovation Project (22-1380) (Revive Santa Ana)
RECOMMENDED ACTION
Approve a first amendment to an agreement with Group 4 Architecture, Research + Planning, Inc. for additional design and engineering services, increasing the compensation amount by $499,383, for a total not-to-exceed amount of $2,657,948 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 19, 2022, the City entered into an Agreement with Group 4 Architecture, Research + Planning Inc. for design and engineering services for the Main Library Renovation Project. The project will enhance the Library’s physical, digital, and technological environment that will expand access and provide free innovative and interactive spaces for children, teens, and their families. The scope of work includes site work for surface parking, site utility improvements, entrance walkways, pedestrian lighting, renovation of exterior public spaces, site furnishings, irrigation, and landscaping. The Main Library building consists of 39,790 square feet and has two floors and a below-grade basement. Additional improvements will include, but are not limited to, hazardous material removal, demolition, repair and restoration of exterior marble façade, addition of an accessible elevator, repair and revitalization of north- facing windows, a full historic restoration of interior spaces, mechanical improvements, plumbing improvements, electrical improvements, low-voltage, communications, and electrical security.
The amendment includes additional compensation for the following:
•Additional historical restoration support services due to the complexity of the exterior marble restoration and other historic building features.
Main Library Renovation Project
August 20, 2024
4 4
6 7
•Evaluation of existing elevator to address any needed repairs. •Construction administration services, including a six-month extension of services to mirror current construction duration projections.
The extension can be contributed to an expansion of project scope stemming from the California State Library Building Forward Grant, awarded after the agreement with Group 4 Architecture was approved.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following account, and will be presented to City Council for approval of carryforward to FY 2024-25 as part of the citywide carryforward process. Additional proposed carryovers of unspent funds to future fiscal years will be presented to City Council for approval as needed.
The following table summarizes the funds budgeted for expenditure for the additional design and engineering services:
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account No. Description Amount
EXISTING BUDGET TO CARRYFORWARD TO FY 24-25
2024-25 18111013-66200
(22-1380)
American
Rescue Plan
Act (ARPA)
ARPA – LIBRARY -
Buildings & Building
Improvements
$499,383
TOTAL $499,383
EXHIBIT(S)
1. Amendment
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Alvaro Nuñez, City Manager