Public Works Agency
www.santa-ana.org/public-works
Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Outdoor Library at Jerome Park
AGENDA TITLE
Construction Contract with Legion Contractors, Inc. for the Outdoor Library at Jerome Park Project (Project No. 22-1381 & 25-7523) (General Fund and Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to include $3,270,040 of various funding sources listed below for the Outdoor Library at Jerome Park.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,720,040, which includes $3,336,400 for the construction contract, $50,000 for contract administration, inspection, and testing, and a $333,640 project contingency for unanticipated or unforeseen work.
3. Award a construction contract to Legion Contractors, Inc. the lowest responsible bidder, in accordance with the base bid and alternate bid in the amount of $3,336,400, subject to change orders in accordance with the Greenbook:
Standard Specifications for Public Works Construction, for construction of the Outdoor Library at Jerome Park Project, for a term beginning August 20, 2024, and ending upon project completion, and authorize the City Manager to execute the contract.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-34 was filed for Project 22-1381.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) maintains most City facilities, including the parks throughout the City of Santa Ana, and delivers a variety of capital improvement projects.
The Outdoor Library at Jerome Park Project aims to activate and revitalize the existing
Outdoor Library at Jerome Park Project
August 20, 2024
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park located at the northeast corner of Center Street and McFadden Avenue (Exhibit 1) into an innovative educational and recreational space with various new amenities catered to serve the surrounding community. This project features a Santa Ana-themed “satellite library” book kiosk and custom lockable shelter, a children’s trike play track to encourage awareness of street and traffic safety, new pedestrian concrete pathways, a “story walk” with library themed signage to help residents learn about water conservation, and new multigenerational playground equipment. The scope of work includes excavation, grading, installation of the library kiosk, playground equipment, concrete sidewalks, concrete accessible curb ramps, resurfacing an existing parking lot, drought-tolerant landscaping, irrigation, overall site lighting, security camera, and signing and striping. These improvements will enhance the health and wellness of the surrounding community by providing new and upgraded educational and recreational activities that will advance safety, equity, access, and support for Santa Ana’s disproportionately impacted children and families.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 60 regional vendors via PlanetBids, many of which are Santa Ana based. A total of five bids were received. No bids were received from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 5 and June 12, 2024. The project was also advertised in PlanetBids from June 5 through June 26, 2024. Bids were received electronically via PlanetBids on June 26, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid +
Alternate Bid
1 Legion Contractors, Inc. Irvine, CA $3,336,400
2 C.S. Legacy Construction, Inc. Walnut, CA $3,488,950
3 DOJA, Inc. Ontario, CA $3,626,570
4 MBC Enterprises, Inc. Westminster, CA $4,311,189
5 The Nazerian Group Encino, CA $4,654,123
A total of five bids were received and all were deemed responsive. Legion Contractors, Inc. submitted the lowest responsive base bid in the amount of $3,276,400 (Exhibit 2).
As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff Outdoor Library at Jerome Park Project
August 20, 2024
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recommends awarding the construction contract with the alternate bid to Legion Contractors, Inc. (Exhibit 3).
Legion Contractors, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently the Standard-McFadden (Gerardo Mouet) Park project. A reference check was made internally with staff and good reviews were received regarding the quality of work performed by the contractor on the previous project.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following:
construction management; implementation of the labor requirements; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $3,720,040.
Project Item Total
Construction Contract Bid Amount $3,336,400
Construction Administration, Inspection, Testing $50,000 Project Contingencies $333,640
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,720,040
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Sections 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows.
The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-34 was filed for Project 22- 1381 on May 7, 2024. (Exhibit 5)
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-1381 & 25-7523) is $3,720,040, which includes construction, contract administration, inspection, testing, and authorized contingencies of $383,640. A proposed carry-over of unspent funds will be presented to the City Council in September for approval of carry-overs to FY 2024-25. Additional funding of $300,000 in the Water Utility Capital Projects, Water Capital Project account is available for expenditure in the FY 2024-25 budget. Any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2025-26.
Outdoor Library at Jerome Park Project
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No. Description Amount
Existing Budget
2024-25
13518783-
66220
(25-7523)
Community
Development
Block Grant
CDBG Programs,
Improvements Other Than
Buildings
$450,000
Budget Available via Proposed Carry Forward to FY24-25
2024-25
18111013-
66220
(22-1381)
American
Rescue Plan
Act (ARPA)
ARPA – Library,
Improvements Other Than
Buildings
$2,613,390
2024-25
01111017-
66220
(22-1381)
General Fund
Library – Service
Enhancement,
Improvements Other Than
Buildings
$156,650
2024-25
01111190-
66220
(22-1381)
General Fund
Library – Tech & Support
Services, Improvements
Other Than Buildings
$100,000
Additional Budget
2024-25
06617647-
66301
(22-1381)
Acquisition &
Construction
Water Uty Capital Projects,
Water Capital Project $300,000
2024-25
05113263-
66220
(22-1381)
Capital
Outlay Fund
Park Improvements,
Improvements Other Than
Buildings
$100,000
TOTAL $3,720,040
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. Categorical Exemption Environmental Review No. ER-2024-34
6. FY 2024-25 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Brian Sternberg, Executive Director – Library
Approved By: Alvaro Nuñez, City Manager