Public Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Storage Containers
AGENDA TITLE
Aggregate Purchase Order Contracts to Bizon Group, Inc. and Southwest Mobile Storage, Inc. for Storage Container Purchase, Rental, Disposal, Transport, and Repair Services (Specification No. 24-053) (Non-General Fund)
RECOMMENDED ACTION
Award aggregate purchase order contracts to Bizon Group, Inc. and Southwest Mobile Storage, Inc. for as-needed storage container purchase, rental, disposal, transport, and repair services, in an annual aggregate amount of $110,000, for a total aggregate amount not to exceed $550,000, for an initial one-year term beginning August 21, 2024 and expiring August 20, 2025, with provisions for four 1-year renewal options.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA)’s Water Resources Division (Water Resources) oversees and maintains the daily operations of the water system and sanitary sewer system. The City’s water system is composed of approximately 478 miles of water mains, supplying the City’s drinking water, along with a sanitary sewer system of approximately 390 miles of sewer mains, serving 333,000 water valves, as well as over 8,200 sewer manholes and clean-outs.
This contract provides for the purchase, rental, disposal, transport, and repair services of storage containers on an as-needed basis. PWA relies on having specialty equipment, tools, and other items such as pipes, hydrants, and valves on hand for the repair and maintenance of the City’s water system infrastructure. The containers will be kept at various sites throughout the city and provide a secure location for these items.
Invitation for Bids (IFB) No. 24-053 was issued on April 18, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
Storage Containers
August 20, 2024
4 4
7 7
235 Vendors Notified
14 Santa Ana Vendors Notified
13 Vendors Downloaded IFB
3 Bids Received
0 Bids Received from Santa Ana Vendors
Bids were solicited, opened on May 9, 2024, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline and two were determined to be responsible, responsive to the specifications, and met the City’s requirements. The bid submitted by Sun Pac Storage Containers was deemed non-responsive as the vendor did not meet IFB specifications. The bids submitted by Bizon Group, Inc. and Southwest Mobile Storage were both determined to be the lowest, responsible bids, were responsive to the specifications, and meet the City’s requirements.
Local Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified 14 Santa Ana vendors. No Santa Ana vendors downloaded the IFB nor submitted a bid for consideration.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is available in the FY 2024-25 budget for an estimated amount of $110,000 in various departmental Miscellaneous Operating Expense accounts (no. 63001). Future fiscal year funding for a total amount not to exceed $550,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available. Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
05617640-
63001
Sanitary
Sewer Service
Miscellaneous Operating
Expenses
$10,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$30,000
FY
24-25
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$15,000
Storage Containers
August 20, 2024
4 4
7 7
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
99999999-
63001
Various Funds Citywide, Miscellaneous
Operating Expenses
$55,000
05617640-
63001
Sanitary
Sewer Service
Miscellaneous Operating
Expenses
$10,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$30,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$15,000
FY
25-26
99999999-
63001
Various Funds Citywide, Miscellaneous
Operating Expenses
$55,000
05617640-
63001
Sanitary
Sewer Service
Miscellaneous Operating
Expenses
$10,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$30,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$15,000
FY
26-27
99999999-
63001
Various Funds Citywide, Miscellaneous
Operating Expenses
$55,000
05617640-
63001
Sanitary
Sewer Service
Miscellaneous Operating
Expenses
$10,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$30,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$15,000
FY
27-28
99999999-
63001
Various Funds Citywide, Miscellaneous
Operating Expenses
$55,000
FY
28-29
05617640-
63001
Sanitary
Sewer Service
Miscellaneous Operating
Expenses
$10,000
Storage Containers
August 20, 2024
4 4
7 7
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$30,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous Operating
Expenses
$15,000
99999999-
63001
Various Funds Citywide, Miscellaneous
Operating Expenses
$55,000
TOTAL $550,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager