Public Works Agency
www.santa-ana.org/public-works
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Vehicle Tires
AGENDA TITLE
Purchase Order Contracts to Daniels Tire Service and Parkhouse Tire, Inc. for Vehicle Tires (Specification No. 24-088) (Non-General Fund)
RECOMMENDED ACTION
Award aggregate purchase order contracts to Daniels Tire Service and Parkhouse Tire, Inc. for vehicle tires for a three-year period beginning August 20, 2024 and expiring August 19, 2027, with provisions for two, one-year renewal options, in an annual aggregate amount not to exceed $200,000.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency is responsible for the acquisition, maintenance, repair, and replacement of all City vehicles, trucks, and maintenance equipment. The City has a fleet of over 650 vehicles and equipment that require routine tire replacement to ensure driver safety, fuel efficiency, and proper vehicle maintenance. Vehicle tires are selected to best suit each vehicle’s requirements and meet manufacturer’s recommendations.
Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchases against contracts from any public agency employing a competitive bid process. The NASPO ValuePoint contracts with The Goodyear Tire & Rubber Company (Contract #MA24155) and Bridgestone Americas Tire Operation, LLC (Contract #MA24158). Daniels Tire Service, located in Santa Fe Springs, CA is an authorized reseller for The Goodyear Tire & Rubber Company contract and Parkhouse Tire Inc., located in Santa Ana, CA is an authorized reseller for the Bridgestone Americas Tire Operation, LLC contract. Both resellers are offering tires under the NASPO ValuePoint contracts for their respective suppliers. These contracts were awarded as a result of open, competitive bidding, and meet the City’s requirements. Utilizing the contracts through both vendors will ensure immediate access and availability to the tires required to avoid lapse in service.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Vehicle Tires
August 20, 2024
4 4
3 4
FISCAL IMPACT
Funds are budgeted in the Public Works Agency Fleet Maintenance Equipment Maintenance/Garage Operation account for Fiscal Year 2024-25 and will be charged back to various operating departments through monthly vehicle rental charges.
Subsequent funding for the remainder of the first year of the contract and the two one- year renewal options, if exercised, will be budgeted and made available in future fiscal years.
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2024-25
(Aug-Jun)
07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$183,333
2025-26 07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$200,000
2026-27 07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$200,000
2027-28
(July)
07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$16,667
Optional 1-Year Extension
2027-28
(Aug-Jun)
07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$183,333
2028-29
(July)
07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$16,667
Optional 1-Year Extension
2028-29
(Aug-Jun)
07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$183,333
Vehicle Tires
August 20, 2024
4 4
3 4
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2029-30
(July)
07517100-
63202
Fleet
Maintenance
Equipment Maint–Garage
Operation, Operating
Materials & Supplies
Equipment
$16,667
TOTAL $1,000,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager