Public Works Agency
www.santa-ana.org/public-works
Item # 30
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Automated Metering Infrastructure Implementation Support Services
AGENDA TITLE
Agreement with E Source Companies, LLC for Automated Metering Infrastructure Implementation Support Services (Project 16-6460) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with E Source Companies, LLC to provide Automated Metering Infrastructure implementation support services, for a total amount not to exceed $450,000, for a three-year term beginning August 20, 2024 and expiring December 31, 2027, with a provision for one two-year extension (Agreement No. 2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA)’s Water Resources Division oversees the daily operations and maintenance of the City’s water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,150 metered service connections.
The City is currently in the process of delivering the Automated Metering Infrastructure (AMI) Project, which will replace or retrofit all of the existing, manually-read water meters in the city with smart meters capable of communicating water consumption and other system information to both the utility and the customer. An integral part of the AMI project involves billing software system upgrades, as well as the integration of new software platforms that will allow the City to gain operational efficiencies and fully utilize the newly captured data.
On June 25, 2024, PWA released Request for Proposals (RFP) No. 24-085 for qualified firms to provide implementation support services for the AMI project. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on July 11, 2024. System records indicate a total of 990 vendors
Automated Metering Infrastructure Implementation Support Services August 20, 2024
4 4
7 6
were notified via PlanetBids, with two vendors downloading bidding documents and one proposal received.
Staff recommends awarding an agreement to E Source (Exhibit 2) to provide needed implementation support services. E Source is currently providing similar services for the City, and throughout the AMI project, has successfully guided City staff in its development and execution of the tasks needed to accomplish the City’s vision for the AMI project. Due to the complexity and volume of work to properly analyze all real and potential system integration issues, PWA has relied on E Source to successfully deliver this project.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and available for expenditure in FY 2023-24. Therefore, a proposed carryover of $300,000 in unspent funds will be presented to City Council for approval of carryover to FY 2024-25. Future fiscal year funding will be included in the proposed budgets for City Council consideration
Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (3-Year Term)
2024-25
06017645-
62300
(16-6460)
Water
Water
Admin/Engineering,
Contract Services -
Professional
$300,000
2025-26
06017645-
62300
(16-6460)
Water
Water
Admin/Engineering,
Contract Services -
Professional
$100,000
2026-27
06017645-
62300
(16-6460)
Water
Water
Admin/Engineering,
Contract Services -
Professional
$30,000
Optional Two-year Extension
2027-28
06017645-
62300
(16-6460)
Water
Water
Admin/Engineering,
Contract Services -
Professional
$10,000
Automated Metering Infrastructure Implementation Support Services August 20, 2024
4 4
7 6
Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
2028-29
06017645-
62300
(16-6460)
Water
Water
Admin/Engineering,
Contract Services -
Professional
$10,000
TOTAL $450,000
EXHIBIT(S)
1. RFP No. 24-085
2. Agreement with E Source Companies, LLC
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager