Community Development Agency
www.santa-ana.org/community-development
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Downtown Santa Ana Holiday Decorations
AGENDA TITLE
Agreement with BrightLife Designs, LLC for Holiday Decorations, Installation, Removal, and Storage (Revive Santa Ana)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with BrightLife Designs, LLC to install, remove, and store holiday decorations in Downtown Santa Ana for a three-year term beginning September 1, 2024 and ending February 1, 2027, in the amount not to exceed $144,400 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
To enhance the City’s holiday experience and offer a placemaking attraction for the community, staff is requesting to enter into an agreement with BrightLife Designs, LLC to provide holiday decorations in the Downtown. Holiday decorations encourage residents to visit the downtown and serve as a beautification element throughout the holiday season.
In an effort to respond to the business community’s request to install holiday decorations throughout Downtown, the Community Development Agency issued a Request for Proposals (RFP) #24-023A in February 2024 seeking qualified and experienced contractors for the installation, removal, and storage of holiday decorations.
Six proposals were received and an evaluation committee composed of staff from the Parks, Recreation, and Community Services Agency and Community Development Agency reviewed and rated the proposals. The proposals were evaluated according to the following categories: Responsiveness, Experience, Cost, and Reference.
BrightLife Designs, LLC ranked first due to being the most responsive, capable, and experienced respondent. The results of the RFP evaluation as follows:
Downtown Santa Ana Holiday Decorations
August 20, 2024
4 4
7 9
Vendor Rank
BrightLife Designs, LLC 1
St. Nick’s 2
Dekra-Lite 3
Polar Bear Lighting 4
Trovao and Associates 5
Celebration Holiday Studio 6
The BrightLife Designs, LLC proposal provides several options that will help the City adjust or modify holiday decoration as needed. The proposal demonstrated the ability to meet the unique needs of Downtown, provides for flexibility, and is readily available with an office in Orange County. In addition, BrightLife Designs, LLC has subject matter expertise and a solid track record in working with other government agencies. Most importantly, BrightLife Designs, LLC prioritizes safety with the installation of the holiday decorations in order to preserve the security of residents, visitors, and property.
American Rescue Plan Act (ARPA) funds will be utilized as program funds will need to be spent by 2026.
FISCAL IMPACT
The City anticipates spending the contract funds by December 31, 2026 to comply with ARPA regulations.
Funds were budgeted and available in the following account in FY 2023-24; a proposed carry-over of unspent funds will be presented to the City Council for approval of carry- over to FY 2024-25 and future fiscal years.
Fiscal
Year
Accounting Unit-
Account No. Fund Description Accounting Unit,
Account Description Amount
FY 24-25 18118013-62300
(22132301302)
American Rescue
Plan Act (ARPA)
ARPA – Contract
Services-Professional $60,000
FY 25-26 18118013-62300
(22132301302)
American Rescue
Plan Act (ARPA)
ARPA – Contract
Services-Professional $42,200
FY 26-27 18118013-62300
(22132301302)
American Rescue
Plan Act (ARPA)
ARPA – Contract
Services-Professional $42,200
Total: $144,400
EXHIBIT(S)
1. Agreement
Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nuñez, City Manager