Public Works Agency
www.santa-ana.org/public-works
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 20, 2024
TOPIC: Legacy Square Transportation Improvements
AGENDA TITLE
Award a Construction Contract to CJ Concrete Construction for the Legacy Square Transportation Improvements Project (Project No. 22-9001(20-AHSC-14700)) (Non- General Fund)
RECOMMENDED ACTION
1. Award a construction contract to CJ Concrete Construction, the lowest responsible bidder, in accordance with the base bid in the amount of $1,433,200, subject to change orders in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Legacy Square Transportation Improvements Project, for a term beginning August 20, 2024, and ending upon project completion, and authorize the City Manager to execute the contract.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,798,079, which includes $1,433,200 for the construction contract; $221,559 for contract administration, inspection, and testing; and a $143,320 project contingency for unanticipated or unforeseen work.
3. Determine that, pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA guidelines for projects consisting of highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA guidelines, and Categorical Exemption Environmental Review No. ER-2023-92 was filed for Project 22-9001.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA)’s Engineering Services is responsible for managing roads, transportation network, and the administration and oversight of all Capital Improvement Projects in the city. The City received a grant from the State of California’s Affordable Housing and Sustainable Communities (AHSC) Program for improvements in
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association with the Legacy Square Affordable Housing project recently completed on Santa Ana Boulevard and French Street. The AHSC grant funds projects that make it easier for Californians to drive less by ensuring housing, jobs, and key destinations are accessible by walking, biking, and transit. The Legacy Square Transportation Improvements project will construct bicycle and pedestrian improvements to increase accessibility from the Santa Ana Regional Transportation Center (SARTC) to residential neighborhoods and downtown businesses.
The project will construct class II bicycle lanes (dedicated striped-bike lane) on Santiago Street from Washington Avenue to SARTC (Exhibit 1 & 2) for bicycle safety. The bicycle lane will have a buffer between the travel lanes. Pedestrian safety will also be improved by the project by adding curb bulb-outs to reduce vehicular speeds through intersections and shortening pedestrian crossing distances, installing ADA compliant curb ramps, and removing sidewalk tripping hazards. A pocket park at Santa Ana Boulevard and Mortimer Street will also be constructed with this project to enhance the community. Landscaping, irrigation, benches, trash receptacles, and lighting will be part of the pocket park.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 69 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. No bids were received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on May 13, 2024. The project was also advertised in PlanetBids from May 13, 2024 through June 4, 2024. Bids were received electronically via PlanetBids on June 4, 2024.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 CJ Concrete Construction Santa Fe Springs, CA 1,433,200 2 I E General Engineering Beaumont, CA 1,512,370
3 Hardy & Harper, Inc. Lake Forest, CA 1,525,000
4 All American Asphalt Corona, CA 1,543,187
5 Vido Samarzich, Inc. Rancho Cucamonga, CA 1,578,650
A total of five bids were received and the lowest four were deemed responsive. CJ Concrete Construction submitted the lowest responsive base bid in the amount of Legacy Square Transportation Improvements
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$1,433,200 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to CJ Concrete Construction for the base bid of $1,433,200 (Exhibit 4), excluding the alternate bid.
CJ Concrete Construction has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Civic Center Plaza Sidewalk Improvement Project. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirement. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,798,079.
Project Item Total
Construction Contract Bid Amount $1,433,200
Construction Administration, Inspection, Testing $221,559 Project Contingencies $143,320
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,798,079
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Sections 15301(c) of the CEQA guidelines for projects consisting of highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA guidelines, and Categorical Exemption Environmental Review No. ER-2023-92 was filed for Project 22-9001. (Exhibit 6)
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-9001) is $1,798,079, which includes construction, contract administration, inspection, testing, and authorized contingencies of $143,320. Funds were available in the Affordable Housing AHSC Program, Improvements Other Than Buildings account (41818832-66220) in FY 23-24. Therefore, a proposed carryover of unspent funds will be presented to the City Council in September for approval of carryovers to FY 24-25.
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EXHIBIT(S)
1. Location Map
2. Project Concept Drawing
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
6. CEQA – Categorical Exemption Environmental Review No. ER-2023-92 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager