Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 17, 2024
TOPIC: Janitorial Services at Various City Locations
AGENDA TITLE
Agreement with Valley Maintenance Corporation for Janitorial Services at Various City Locations (RFP No. 24-076) (General Fund and Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Valley Maintenance Corporation for Janitorial Services at various locations in an amount not to exceed $6,503,284, for the term beginning November 1, 2024 and expiring October 31, 2027, with provisions for one, two-year extension (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Services Division is responsible for the oversight of building maintenance, custodial maintenance, and security of City facilities. Routine janitorial services for the locations listed below are primarily provided by janitorial contractors:
•City Hall
•Council Chamber
•Santa Ana Regional Transportation Center (SARTC)
•Corporate Yard
•Santa Ana Stadium
•Santa Ana Main Library
•Newhope Library
•Police Athletic and Activity League (PAAL) – McFadden Avenue •Santa Ana Stadium
•Centennial Park Office
•15 Recreational Centers (e.g. Salgado Community Center) Services provided through the janitorial service contract include, but are not limited to:
general cleaning, dusting of surfaces, emptying of trash, cleaning of toilets, urinals, showers, glass doors, mirrors, drinking fountains, fitness equipment, door mats, vacuuming/mopping of floors, etc.
Janitorial Services at Various City Locations
September 17, 2024
4 5
2 7
The Request for Proposals (RFP) No. 24-076 was issued on June 4, 2024 on the City’s online bid management publication system, PlanetBids. A summary of vendor participation is as follows:
219 Vendors notified
31 Santa Ana vendors notified
61 Vendors downloaded the bid packet
14 Bids received
1 Bid received from Santa Ana vendors
Proposals were solicited, opened on July 2, 2024, and evaluated. Fourteen (14) proposals were submitted by the RFP deadline and 11 were determined to be responsible, responsive to the specifications, and met the City’s requirements. The proposals submitted Coastal Building Services, Inc., So Cal Cleaner, and UBM Enterprises, Inc. were deemed non-responsive due to submitting a proposal without required documents specified in the RFP. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. The results of the evaluation are as follows:
Firm Location Rank
Valley Maintenance Corporation Santa Fe Springs, CA 1
ABM Industries, Inc. Tustin, CA 2
Universal Building Maintenance, LLC Santa Ana, CA 3
Jonco West Corona, CA 4
Guaranteed Janitorial Service, Inc. Chino, CA 5
CCS Facility San Diego, CA 6
Pride Industries One Roseville, CA 7
Uniserve Facilities Services Commerce, CA 8
JJ Property Maintenance Network, Inc. Pasadena, CA 9
Premier Property Preservation West Hill, CA 10
Mission Building Services Riverside, CA 11
Staff recommends awarding an agreement to the highest ranked firm, Valley Maintenance Corporation (Exhibit 1), that has the expert skills, knowledge, and experience to accomplish the City’s objective to provide clean facilities for both the public and City staff.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and available in FY 2024-25 for this expenditure. Funds will be budgeted in future fiscal years for City Council consideration.
Janitorial Services at Various City Locations
September 17, 2024
4 5
2 7
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $388,432
06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$216,920 2024-25
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$17,644
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $624,136
06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$331,892
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$52,232
2025-26
01117651-
62310 General Fund
Park Maintenance
Service Enhancement,
Janitorial &
Housekeeping
$205,401
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $709,139
06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$342,734
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$89,034
2026-27
01117651-
62310 General Fund
Park Maintenance
Service Enhancement,
Janitorial &
Housekeeping
$211,623
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $238,696
2027-28
(July-
October) 06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$115,509
Janitorial Services at Various City Locations
September 17, 2024
4 5
2 7
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$29,968
01117651-
62310 General Fund
Park Maintenance
Service Enhancement,
Janitorial &
Housekeeping
$71,240
Optional One 2-Year Extension:
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $491,753
06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$237,952
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$61,732
2027-28
(November-
June)
01117651-
62310 General Fund
Park Maintenance
Service Enhancement,
Janitorial &
Housekeeping
$146,696
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $752,378
06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$364,065
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$94,446
2028-29
01117651-
62310 General Fund
Park Maintenance
Service Enhancement,
Janitorial &
Housekeeping
$225,834
07317101-
62310
Building
Maintenance
Custodial, Janitorial &
Housekeeping $253,251
2029-30
(July-
October) 06717650-
62310
Santa Ana
Regional
Transportation
Center
PWA – SARTC
Operations, Janitorial &
Housekeeping
$122,544
Janitorial Services at Various City Locations
September 17, 2024
4 5
2 7
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
01111110-
62300 General Fund
Library – Administration,
Contract Services -
Professional
$31,790
01117651-
62310 General Fund
Park Maintenance
Service Enhancement,
Janitorial &
Housekeeping
$76,243
TOTAL $6,503,284
EXHIBIT(S)
1. Agreement with Valley Maintenance Corporation
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager