CITY OF SANTA ANA
FINANCE & MANAGEMENT SERVICES
AGENCY
PURCHASE ORDER
CONTRACT XXXX
SHOW NUMBER ON ALL PACKAGES,
INVOICES AND RELATED DOCUMENTS
DESTINATION 10/01/2024 52607
CITY OF SANTA ANA
FINANCE & MANAGEMENT SERVICES
AGENCY
PURCHASING DIVISION
09/30/2025 Source of
Quotation SPEC NO. #24-087A
Vendor Effective Date FOB Estimated
Delivery Date
Blanket
End Date
NET 45 Terms
V
E
N
D
O
R
MAIL INVOICES TO: CITY OF SANTA ANA
EMAIL INVOICES TO: [email protected]
DESCRIPTION
TOTAL
Buyer
(REQUIRED IF OVER $6,000)
VENDOR’S COPY
VENDOR BILLING INSTRUCTIONS:
1. Invoice the City of Santa Ana and mail to: CITY OF
SANTA ANA ACCOUNTS PAYABLE M-91. 20 CIVIC
CENTER PLAZA RM 326, SANTA ANA, CA 92701
2. Invoices must reference the purchase order number
showing quantities, description, units and unit price.
3. Freight charges, when authorized, shall be prepaid and added to the invoice as a separate item.
4. OUT OF STATE VENDOR: California seller's permit or
Certificate of Registration - Use Tax, is required to
collect tax, otherwise the city will pay direct.
Purchasing
Manager:
GENERAL TERMS AND
CONDITIONS ON THE
REVERSE SIDE ARE IN-
CORPORATED HEREIN.
BLANKET ORDER CONTRACT FOR FURNISHING AND DELIVERING CLOUD SOLUTIONS TO THE CITY OF SANTA ANA ON AN AS - NEEDED BASIS IN ACCORDANCE WITH THE PRICING, TERMS, AND CONDITIONS SET FORTH IN NASPO CONTRACT 7017-70-40-05 (AR2472).
CONTRACT TERM: ONE (1) YEAR TERM, 10/01/2024 - 9/30/2025 WITH FOUR (4) AUTOMATIC, ONE-YEAR (1) RENEWALS UNLESS CANCELED IN WRITING WITHIN 60-
DAYS OF RENEWAL DATE EACH YEAR
CITY CONTACT: JACK CIULLA, CHIEF TECHNOLOGY INNOVATIONS OFFICER PHONE: (714) 647-5381 OR EMAIL: [email protected]
PRICING STRUCTURE:
ITEM QTY PRICE EXTENDED
Multi-Solutions SaaS – Accela
12 Months
Accela Building, Planning and
Business Licensing – SaaS –
Phase 1
25 $3,007.83 $75,195.75
TOTAL YEAR 1 $75,195.75
Accela Enhanced Reporting Database (ERD) will be made available at no charge for year 1 and will be invoiced for the remaining years based on the table, below.
ERD Pricing table
Term Year Cost
10/1/2024 – 9/30/2025 (1) Free for year 1
10/1/2025 – 9/30/2026 (2) $38,185.15
10/1/2026 – 9/30/2027 (3) $40,094.33
10/1/2027 – 9/30/2028 (4) $42,099.35
10/1/2028 – 9/30/2029 (5) $44,203.95
Pricing continued on next page.
PER AGREEMENT
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD
RESTON, VA 20190
PHONE: (571) 662-3147
EMAIL: [email protected]
ACCOUNTS PAYABLE M-91
20 CIVIC CENTER PLAZA, RM 326
SANTA ANA, CA 92701
JACQUES LAM
(714) 647-5467
CITY OF SANTA ANA
FINANCE & MANAGEMENT SERVICES
AGENCY
PURCHASE ORDER
CONTRACT XXXX
SHOW NUMBER ON ALL PACKAGES,
INVOICES AND RELATED DOCUMENTS
DESTINATION 10/01/2024 52607
CITY OF SANTA ANA
FINANCE & MANAGEMENT SERVICES
AGENCY
PURCHASING DIVISION
09/30/2025 Source of
Quotation SPEC NO. #24-087A
Vendor Effective Date FOB Estimated
Delivery Date
Agreement
End Date
NET 45 Terms
V
E
N
D
O
R
MAIL INVOICES TO: CITY OF SANTA ANA
EMAIL INVOICES TO: [email protected]
DESCRIPTION
TOTAL
Buyer
(REQUIRED IF OVER $6,000)
VENDOR’S COPY
VENDOR BILLING INSTRUCTIONS:
1. Invoice the City of Santa Ana and mail to: CITY OF
SANTA ANA ACCOUNTS PAYABLE M-91. 20 CIVIC
CENTER PLAZA RM 326, SANTA ANA, CA 92701
2. Invoices must reference the purchase order number
showing quantities, description, units and unit price.
3. Freight charges, when authorized, shall be prepaid and added to the invoice as a separate item.
4. OUT OF STATE VENDOR: California seller's permit or
Certificate of Registration - Use Tax, is required to
collect tax, otherwise the city will pay direct.
Purchasing
Manager:
GENERAL TERMS AND
CONDITIONS ON THE
REVERSE SIDE ARE IN-
CORPORATED HEREIN.
AMOUNT NTE
$1,800,000
Pricing Delivery Details:
Additional licenses ordered mid-year will be based on the pricing table, below, and will be prorated to coterm with existing licenses. Renewal rates will be based on the aggregate number of licenses ordered by the City.
Pricing table for Multi-Solution SaaS 12-month license.
Term Year Total User Licenses Price per user
10/1/2024 – 9/30/2025 (1) 0 – 150 $3,007.83
150+ N/A
10/1/2025 – 9/30/2026 (2) 0 – 150 $3,158.22
150+ $1,718.22
10/1/2026 – 9/30/2027 (3) 0 – 150 N/A
150+ $2,056.14
10/1/2027 – 9/30/2028 (4) 0 – 150 N/A
150+ $2,158.95
10/1/2028 – 9/30/2029 (5) 0 – 150 N/A
150+ $2,266.89
APPROVED AS TO FORM:
_____________________
ASST. CITY ATTORNEY
APPROVED BY CITY COUNCIL MONTH DD, YYYY, ITEM XX, SPEC NO. XX-XXX.
CONTRACT AWARDED TO ONE VENDOR FOR AN ANNUAL AMOUNT NTE $360,000
PER AGREEMENT
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD
RESTON, VA 20190
PHONE: (571) 662-3147
EMAIL: [email protected]
ACCOUNTS PAYABLE M-91
20 CIVIC CENTER PLAZA, RM 326
SANTA ANA, CA 92701
JACQUES LAM
(714) 647-5467