Community Development Agency
www.santa-ana.org/community-development
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 1, 2024
TOPIC: Contract Staffing Support for the Rent Stabilization and Just Cause Eviction Program
AGENDA TITLE
Agreement with RSG, Inc. for Contract Staffing to Support the Rent Stabilization and Just Cause Eviction Program (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute Agreement with RSG, Inc. to provide contract staffing for the Rent Stabilization and Just Cause Eviction Program for a two-year term, with provisions for up to two, one-year extensions, in a total amount not to exceed $800,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City began using RSG to augment City staffing for the Rent Stabilization Program since its implementation on October 28, 2021. The City has extended their services three times, per the following Table.
Date Consultant Name Term Amount
October 28, 2021 RSG, Inc. Original Agreement $ 300,000 September 6, 2022 RSG, Inc. First Amendment $ 500,000 November 7, 2023 RSG, Inc. Second Amendment $ 500,000 Total: $1,300,000
Staff desires to continue their services to provide consistent staffing for a hybrid model that the City has been operating under to help bridge services in the administration of the Rent Stabilization Program.
Staff recommends that the City Council approve a two-year agreement with RSG, with an option for the City to extend the agreement for up to two additional one-year terms.
The current agreement terminated on September 6, 2024, and the new service agreement, effective October 1, 2024, will have a total not-to-exceed amount of
Contract Staffing Support for the Rent Stabilization and Just Cause Eviction Program October 1, 2024
4 5
4 5
$800,000, inclusive of retroactive payments for services rendered since September 7, 2024 (as detailed in Exhibit 1).
Under this agreement, RSG will continue to assist the City administer the Ordinance by providing the following services:
•Provide temporary staffing to respond to public inquiries. •Support staff with the Rental Registry and property exemptions. •Review and process Fair Return Petitions, Capital Improvement Petitions, and written evaluations.
•Support City staff with review and process of Tenant Petitions. •Provide support with Petition Hearings.
•Assist the City Clerk and staff with the formation of the Rental Housing Board, including Board member trainings, orientations, and materials. •Provide new and temporary staff training, including training materials. •Refer tenant legal matters and interpretation questions to community legal aid organizations, as needed.
•Conduct research on best practices and surveys.
•Provide advisory services.
FISCAL IMPACT
Funds are budgeted and available in the following account for the current fiscal year and will be budgeted in future fiscal years:
Fiscal
Year
Accounting
Unit-Account
Fund
Description
Accounting Unit,
Account Description Amount
FY 24-25 18518700-
62300
Rent
Stabilization
Rent Stabilization,
Contract Services -
Professional
400,000
FY 25-26 18518700-
62300
Rent
Stabilization
Rent Stabilization,
Contract Services -
Professional
400,000
Total Expenditures $800,000
EXHIBIT(S)
1. Agreement with RSG, Inc.
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager