Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 1, 2024
TOPIC: Security, Access Control, and Intercom System Maintenance Agreement
AGENDA TITLE
Agreement with BlueViolet for Security, Access Control, and Intercom Maintenance (Non-General and General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with BlueViolet to maintain existing security, access control, and intercom systems for a three-year period beginning October 1, 2024 through September 30, 2027, with one, two-year renewal option, in an amount to exceed $208,195 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Parks, Fleet and Facilities Division is responsible for building maintenance, custodial maintenance, and oversight of security and access systems in City facilities. Throughout the years, security access of City Hall, Ross Annex, and the Corporate Yard has been enhanced to ensure the safety and security of City personnel and property as it aligns with the City’s Policies and Procedures: City Hall Security. The existing card reader system consists of AMAG hardware which interfaces with AMAG Symmetry software. AMAG Symmetry hardware and software are products that integrates with our operational systems. With the upcoming Main Library and Newhope Library renovations, staff plans to augment security measures by programming access control panels, card readers, and duress buttons with AMAG hardware. These security systems and related devices require routine preventative maintenance, monitoring, and repairs to ensure continuous, reliable, and uninterrupted operations of the AMAG system. Costs include yearly AMAG Symmetry software, alarm monitoring, duress monitoring, as-needed maintenance and repair, and one-time fees for the commissioning and programming of the new Main Library and the Newhope Library. The Main Library is estimated to open April 2026 and the Newhope Library is estimated to open January 2026.
Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency employing a competitive bid process. Sourcewell, a cooperative government purchasing agency awarded a contract to A3 Communications (Contract
Security, Access Control, and Intercom Maintenance Agreement October 1, 2024
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No. 121923-A3C) as a result of open, competitive bidding on behalf of its members, including government agencies. A3 Communications owns BlueViolet Networks which is the Southern California company that would service the City of Santa Ana. BlueViolet Networks is a full-service provider who supports clients with a staff of consultants, project managers, trainers, and highly skilled, expert engineers. With over 40 years of experience, they are certified to support the existing City of Santa Ana AMAG Symmetry access control system
Staff recommends awarding a maintenance agreement to BlueViolet Networks to maintain existing security, access control, and intercom systems for a three-year period beginning October 1, 2024 through September 30, 2027, with one, two-year renewal option, in an amount not to exceed $208,195.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 2024-25 budget for this expenditure. Funding in Library – Service Enhancement, Building & Building Improvements (01111017-66200) is available from FY 2023-24, and will be presented to the City Council for approval of carry forward to FY 2024-25 as part of the citywide carry forward process. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for carry forward to FY 2025-26. Funds will be budgeted in future fiscal years for City Council consideration.
Fiscal Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description Amount
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$29,631
24-2025 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$35,224
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$18,819
25-2026 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$6,806
Security, Access Control, and Intercom Maintenance Agreement October 1, 2024
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Fiscal Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description Amount
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$18,819
26-2027 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$18,150
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$2,26927-2028
(July-
September) 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$4,538
Optional Extension
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$16,55027-2028
(October-
June) 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$13,613
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$18,819
28-2029 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$18,150
07317100-
62320
Building
Maintenance
Building Maintenance,
Maintenance & Repair
Buildings & Ground
$2,269
29-2030 01111017-
66200
(22-1380)
General Fund
Library – Service
Enhancement, Buildings
& Building Improvements
$4,538
Total: $208,195
Security, Access Control, and Intercom Maintenance Agreement October 1, 2024
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EXHIBIT(S)
1. Agreement with BlueViolet Networks
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager