Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 1, 2024
TOPIC: Traffic Signal Installation at Segerstrom Avenue and Spruce Street
AGENDA TITLE
Construction Contract with Elecnor Belco Electric, Inc. for the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (Project No. 24-6045) (General and Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $132,134 in the New Transportation System Improvements Area E, Prior Year Carry Forward revenue account (No. 03417002-50001) and appropriate the same amount into the New Transportation System Improvements Area E, Improvements Other Than Buildings expenditure account (No. 03417660-66220). (Requires five affirmative votes)
2. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $132,134 in construction funding from the Transportation System Improvement Area E account for the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (No. 24-6045).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $803,348, which includes $642,628 for the construction contract; $96,395 for contract administration, inspection, and testing; and a $64,325 project contingency for unanticipated or unforeseen work.
4. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $642,628, subject to change orders, for construction of the Traffic Signal Installation at Segerstrom Avenue and Spruce Street Project (No. 24- 6045), for a term beginning October 1, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-64 was filled for Project No. 24-6045.
Traffic Signal Installation at Segerstrom Avenue and Spruce Street October 1, 2024
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GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA)’s Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects. PWA received $675,000 in General Fund dollars for traffic safety improvements at the intersection of Segerstrom Avenue and Spruce Street.
This traffic safety project will install a new traffic signal at the intersection of Segerstrom Avenue and Spruce Street (Exhibit 1) to enhance safety and increase mobility for those crossing at the intersection. The improvements will provide protected vehicular and pedestrian movements to help eliminate conflicting movements and improve traffic flow for motorists and pedestrians when traversing the intersection. Additionally, high visibility crosswalks with audible pedestrian signals will be installed to enhance visibility of crossing pedestrians and bicyclists at the intersection. The scope of work includes installation of the new traffic signal poles, conduit, wiring, fiber optic cable, video detection system, and signage and striping.
Staff requests City Council approval for the reallocation of $132,134 in unspent Transportation System Improvement Area E funds needed to complete the total project funding requirement. Upon approval of the requested reallocation of funds, the total funds available for construction will be $803,348, which is composed of $671,214 in General Fund and $132,134 in Transportation System Improvement Area E funds.
A copy of construction plans, contracts, specifications and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 35 regional vendors via PlanetBids, many of which are Santa Ana based. A total of four bids were received. No bids were received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 26, 2024 and June 28, 2024. The project was also advertised in PlanetBids on June 25, 2024. Bids were received electronically via PlanetBids and opened on July 17, 2024. Bids are valid until November 6, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
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Bid Results Summary
Rank Bidder’s Name Location Base Bid
Base Bid +
Add
Alternate
Bid
1 Elecnor Belco Electric, Inc. Chino, CA $607,552 $642,628 2 Select Electric, Inc Vista, CA $641,627 $675,775
3 International Line Builders
Inc. Corona, CA $669,796 $688,509
4 Crosstown Electrical &
Data, Inc. Irwindale, CA $700,989 $732,589
A total of four bids were received and all were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive bid in the amount of $562,868 (Exhibit 2).
As specified in the bid documents, the lowest bid shall be determined on the basis of the base bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. in the amount of the base bid and alternate bid totaling $642,628. (Exhibit 3).
Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing Bristol Street and Santa Clara Avenue Traffic Signal Installation. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
In addition to the Construction Contract Bid Amount, Staff requests that City Council allocate and authorize a project contingency budget equal to 10% of the Contract Bid Amount. The recommended contingency budget will allow Staff to execute contract change orders in the event unexpected conditions arise or if additional work is required to effectively deliver the project.
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As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $803,348.
Project Item Total
Construction Contract Bid Amount $642,628
Construction Administration $51,088
Inspection $31,810
Testing $13,497
Project Contingencies $64,325
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $803,348
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-64 was filed for Project 24-6045 (Exhibit 5).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $803,348. All funds are available for expenditure in Fiscal Year 2024-25. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-26.
The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary.
With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the New Transportation System Improvements Area E, Improvements Other Than Buildings Account (No. 03417660-66220). The spendable portion of the fund balance is estimated to be $1,331,631 as of June 30, 2025, which is sufficient to allow for the recommended appropriation of $132,134. The funds will be budgeted and available for this item in the accounts below (Exhibit 6).
The following table summarizes the funds budgeted for expenditure to deliver construction of this project:
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.
Description
Amount
EXISTING BUDGET
2024-25
01117620-
66220
(24-6045)
General Fund
PW-Traffic/Trans –
Service Enhancement,
Improvements Other
Than Buildings
$671,214
APPROPRIATION ADJUSTMENT
2024-25
03417660-
66220
(24-6045)
New
Transportation
System
Improvements
Area E
New Transpo Sys Impr
Area E, Improvements
Other Than Buildings
$132,134
Total $803,348
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. Environmental Determination
6. CIP Project Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager