Public Works Agency
www.santa-ana.org/public-works
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 1, 2024
TOPIC: Police Vehicle Conversion Equipment and Installation Services
AGENDA TITLE
Agreement with Stommel Inc. dba LEHR Auto Electric for Police Vehicle Conversion Equipment and Installation Services (Specification No. 24-105) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Stommel, Inc. dba LEHR Auto Electric for police vehicle conversion equipment and installation services, for a three-year period commencing October 1, 2024 and expiring September 30, 2027, with a provision for one, two-year renewal option, for a total amount, including extension, not to exceed $2,000,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. Before releasing vehicles to City Departments, Fleet Services ensures City vehicles are outfitted with light bars, sirens, decals, and other equipment as needed.
The Police Department currently uses the Ford Interceptor Utility as the standard patrol vehicle. In this fiscal year 2024-2025, PWA is expecting a total of 18 vehicles to be delivered with an additional 14 vehicles the following fiscal year. PWA staff must outfit each of the vehicles with police-related equipment such as light bars, sirens, weapon racks, security seating, push bumpers, etc. before releasing them to the Police Department. The estimated cost to purchase the necessary equipment for each vehicle ranges from $17,000 to $24,000.
Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency employing a competitive bid process. The County of Orange’s contract with Stommel, Inc. dba LEHR Auto Electric for police vehicle conversion equipment and installation services has been awarded as a result of open, competitive bidding and meets the City’s requirements. Utilizing this contract will ensure immediate
Police Vehicle Conversion Equipment and Installation Services October 1, 2024
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access and availability to the police-related equipment required to outfit these vehicles in a timely manner.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the Fleet Services Equipment Replacement account for Fiscal Year 2024-25. Funds will be budgeted in future fiscal years for City Council consideration.
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
(October-
June)
07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$300,000
2025-26 07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$400,000
2026-27 07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$400,000
2027-28
(July –
September)
07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$100,000
Optional Two 1-Year Extensions
2027-28
(October-
June)
07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$300,000
2028-29 07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$400,000
2029-30
(July-
September)
07017100-
66400
Fleet
Equipment
Replacement
Fund
Fleet Services
Equipment Replacement,
Machinery and
Equipment
$100,000
Total $2,000,000
Police Vehicle Conversion Equipment and Installation Services October 1, 2024
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EXHIBIT(S)
1. Agreement with Stommel, Inc. dba LEHR Auto Electric
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager