FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF SANTA ANA
AND
SANTA ANA MANAGEMENT ASSOCIATION
FOR THE TERM JULY 1, 2022 THROUGH JUNE 30, 2025
This First Amendment to the Memorandum of Understanding ("MOU'") is entered into on October 15, 2024, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and the laws of the State of California ("City") and the Santa *Pariangemen Asociation SAMA" a recognize employce bargaining uit Collectively
RECITALS
WHEREAS, the Parties have entered into an MOU with a term of July 1, 2022 through June 30, 2025; and
WHEREAS, the Parties wish to modify Article 9.0 of their MOU as set forth below.
THE PARTIES THEREFORE AGREE as follows (additions are underlined and deletions are stricken):
Article 9.0; Section 9.3 (b) to amend the language as follows:
3. Vacation Buy-Back.
a. Through December 31, 2023
1. Employees are eligible to require the City to buy back up to cighty (80) hours of their banked vacation leave per fiscal year.
2. Employees are eligible to require the City to buy back up to forty (40) hours of their banked management vacation leave once each calendar year. Upon City Council approval of this 2022-2025 MOU, employees are eligible to require the City to buy back up to eighty (80) hours of their banked management vacation leave once each calendar year.
1 b. Effective January 1, 2024 and continuing every year thereafter
1. If an employee wants to cash-out unused vacation leave they accrued during the calendar year, they must make an irrevocable election by December 15" of the prior calendar year (i.e., by December 15, 2023 for a cash-out in calendar year 2024). The provisions of Section 9.2(F)(3)(b) shall also apply to
management vacation leave.
2. The irrevocable election must indicate the amount of vacation hours the employee intends to cash-out during the next calendar year.
The number of hours to be cashed-out cannot exceed the total number of hours the employee will accrue during that same calendar year, or a maximum of eighty (80) hours, whichever is the lesser amount.
3. Once the election form is submitted to Payroll, the amount of hours to be cashed-out cannot be changed for that calendar year.
4. Employees may submit a request for cash-out up to two (2) times per year for payment the in the first paycheck peried which includes of July t and/or December 15.
5. In the event an employee's vacation leave balance (on either pay period when they can elect to cash-out) is less than the amoun of hours the employee had previously elected to cash-out (in th of the cash-out in either July or December.
6. If an employee makes an irrevocable election to cash-out vacation in the following calendar year and uses vacation leave during that subsequent calendar year, the vacation leave used will first come from vacation leave the employee had earned (if any) prior to January 1s of the calendar year the employee had elected to cash-out. The use of such earned, but unused, vacation leave accumulated from previous calendar years shall not result in a reduction in the amount of vacation hours the employee is eligible to cash-out.
2 2. Except as set forth in this First Amendment, the terms and conditions of the MOU remain in place.
IN WITNESS WHEREOF, the parties have executed this First Amendment to the MOU, on the date and year written above.
CITY OF SANTA ANA
Alvaro Nuñez Date
City Manager
ATTEST:
Jennifer L. Hall Date
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: Laura A. Rossini 9/26/2024
Laura A. Rossini Date
Chief Assistant City Attorney- Employee Relations
RECOMMENDED FOR APPROVAL:
9/30/2024
Lori Schnaider Date
Executive Director of Human Resources
SANTA ANA MANAGEMENT ASSOCIATION
We BET 9/30/24
Waldo Barela, SAMA President Date
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