Public Works Agency
www.santa-ana.org/public-works
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 15, 2024
TOPIC: 10th Street and Flower Street Improvements
AGENDA TITLE
Construction Contract for the Construction of a Cul de Sac, Bioswale, and Crosswalk Adjacent to Future Park on 10th Street and Flower Street (No. 22-1342) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $1,845,898 in construction funds for the 10th Street & Flower Street Improvements Project (No. 22-1342).
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,845,898, which includes $1,476,719 for the construction contract; $221,507 for contract administration, inspection, and testing; and a $147,672 project contingency for unanticipated or unforeseen work due to the complexity and extensive scope of this project.
3. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,476,719, subject to change orders, for construction of the 10th Street & Flower Street Improvements Project (No. 22-1342), for a term beginning October 15, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.
4. Approve adoption of a Mitigated Negative Declaration for the 10 th & Flower Street Improvements and future 10th & Flower Park, pursuant to the California Environmental Quality Act. Mitigation measures identified in the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project will be made part of the Construction Contract.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA)’s Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the city. American Rescue Plan Act (ARPA) funding has been allocated for the creation of open space to
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enhance pedestrian safety, accessibility, and mobility within qualified census tract areas. The southwest corner of Flower Street and 10th Street (Exhibit 1), currently an empty lot owned by the City, is designated for the construction of a new park in the future. This park will prioritize serving the local neighborhood, and may include amenities such as a fitness area, basketball court, playground area, and skate park. To ensure a safe and accessible intersection for the park, additional street safety enhancements are necessary to support the planned improvements (Exhibit 1) which include the closure of 10th Street at Flower Street and installation of a safe pedestrian crosswalk on Flower Street to the future park. More specifically, the 10th Street and Flower Street Improvements Project (No. 22-1342) will consist of the following:
•Excavation, grading, removal, and replacement of asphalt concrete pavement •Installation of concrete sidewalks
•Accessible curb ramps, concrete driveways
•Concrete street reconstruction
•Construction of a new cul-de-sac
•Parkway culvert
•Installation of a new pedestrian hybrid beacon (PHB) crosswalk •New signage and striping
The PHB will enable pedestrians to safely cross Flower Street at 10th Street, while the cul-de-sac will prevent westbound through vehicular traffic on 10th Street. This project meets the intent of the funding source by enhancing traffic safety for pedestrians and all road users upon project completion.
A copy of construction plans, contracts, specifications and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Public Outreach and Contractor Participation
Staff conducted community outreach efforts to the Willard Neighborhood Association as required by the environmental review process. A 30-day public comment period of the project scope commenced on September 4, 2024 and concluded on October 4, 2024.
The environmental documentation detailing the scope of the project was sent to all neighboring property owners within a 500-foot radius of the project site. All comments received related to the issues regarding the environmental study are included in the final Mitigated Negative Declaration (MND) package for final consideration and Santa Ana City Council approval.
To provide an opportunity for local vendors to submit bids, the City notified a total of 82 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of five bids were received. No bids were received from Santa Ana contractors.
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As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on July 4, 2024. The project was also advertised in PlanetBids from June 25, 2024 to July 30, 2024. Bids were received electronically via PlanetBids on July 30, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Vido Samarzich, Inc. Rancho Cucamonga, CA $1,476,719
2 Hardy & Harper, Inc. Lake Forest, CA $1,500,000
3 Excel Paving Co. Long Beach, CA $1,684,834
4 MBC Enterprises, Inc. Westminster, CA $1,770,234
5 Axiom Group Los Angeles, CA $1,804,174
A total of five bids were received and all were deemed responsive. Vido Samarzich, Inc. submitted the lowest responsive base bid in the amount of $1,476,719 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Vido Samarzich, Inc. (Exhibit 3).
Vido Samarzich, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Glenwood Street Water Main Replacement and Portland Concrete Cement (PCC) Street project. A reference check was made internally with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,845,898.
Project Item Total
Construction Contract Bid Amount $1,476,719
Construction Administration $118,137
Inspection $73,836
Testing $29,534
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Project Item Total
Project Contingencies $147,672
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,845,898
ENVIRONMENTAL IMPACT
On September 4, 2024, the City of Santa Ana issued a Draft Initial Study and Mitigated Negative Declaration for the 10th and Flower Street Park Project. This includes the scope of work for the 10th and Flower Street Improvements project, confirming that no significant environmental impacts were identified in the study. A Notice of Intent to adopt a Negative Declaration has been filed with the Orange County Clerk, initiating a 30-day public review and comment period. After commencement of the public review and comment period on October 4, 2024, a Final Initial Study and Mitigated Negative Declaration (Exhibit 5) has been completed which includes any comments and changes to the initial study. Following City Council approval of the Mitigated Negative Declaration, staff will record the Notice of Determination for the 10th and Flower Street Improvements project in accordance with the California Environmental Quality Act (CEQA).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,845,898. Funding was presented to City Council on October 1, 2024 as part of the citywide carry forward process, and all funds are available for expenditure in Fiscal Year 2024-25 (Exhibit 6). Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-26.
The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary.
Fiscal
Year
Accounting Unit
– Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
Current Budget
2024-25 18117013-66220
(22-1342)
American
Rescue Plan
Act (ARPA)
ARPA – PWA,
Improvements Other
than Building
$1,845,898
Total $1,845,898
EXHIBIT(S)
1. Location Map & Concept Drawing
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
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5. Environmental Final Study and Mitigated Negative Declaration
6. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager