Public Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 15, 2024
TOPIC: Large Water Services Vault and Meter Apparatus Improvements
AGENDA TITLE
Agreement with Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for Large Water Services Vault and Meter Apparatus Improvements (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with Mike Prlich and Sons, Inc., T.E.
Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. for large water meter services vault and meter apparatus improvements, for a total aggregate amount not to exceed $7,500,000, for a three-year term beginning October 15, 2024 and expiring October 14, 2027, with a provision for one two-year extension (Core Agreement No. 2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Water Resources Division (Division) oversees the daily operations and maintenance of the City’s water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,150 metered service connections.
The City is in the process of delivering the Automated Metering Infrastructure (AMI) project, which will replace or retrofit all of the existing, manually-read water meters in the City with smart meters capable of communicating water consumption and other system information to both the utility and the customer. The Division has identified approximately 400 locations where the vault, valves, or other apparatus serving large water meters are in need of rehabilitation or replacement. Performing this work in coordination with the AMI project will provide operational and economic efficiencies, and should reduce the amount of time customers are without water.
On July 16, 2024, the Public Works Agency released Request for Proposal (RFP) No. 24-089 for qualified firms to provide large water services vault and meter apparatus
Large Water Services Vault and Meter Apparatus Improvements October 15, 2024
4 6
0 1
improvements. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on August 8, 2024. System records indicate a total of 745 vendors were notified via PlanetBids, with 35 vendors downloading bidding documents. A total of five responsive proposals were received and reviewed by staff based on criteria outlined in the RFP. The following table summarizes the responding firms and their ranking:
Firm Location Rank
Mike Prlich and Sons, Inc. Baldwin Park, CA 1
T.E. Roberts, Inc. Irvine, CA 2
Big Ben, Inc. Irvine, CA 3
J&L Constructors, Inc. Huntington Beach, CA 4
G&A Nelos Construction, Inc. Lake Elsinore, CA 5
Dominguez General Engineering, Inc. Pomona, CA Not Responsive Staff recommends awarding agreements to Mike Prlich and Sons, Inc., T.E. Roberts, Inc., Big Ben, Inc., and J&L Constructors, Inc. (Exhibits 2-5).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
All funds are available for expenditure in Fiscal Year 2024-2025 budget, and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-26.
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
06017646-
62300 Water
Water Meter Services,
Contract Services -
Professional $1,450,000
2025-26 06017646-
62300 Water
Water Meter Services,
Contract Services -
Professional $4,000,000
2026-27 06017646-
62300 Water
Water Meter Services,
Contract Services -
Professional $2,000,000
Optional Two-Year Extension
Large Water Services Vault and Meter Apparatus Improvements October 15, 2024
4 6
0 1
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description
Accounting Unit,
Account Description Amount
2027-28 06017646-
62300 Water
Water Meter Services,
Contract Services -
Professional $25,000
2028-29 06017646-
62300 Water
Water Meter Services,
Contract Services -
Professional $25,000
TOTAL $7,500,000
EXHIBIT(S)
1. RFP No. 24-089
2. Agreement with Mike Prlich and Sons, Inc.
3. Agreement with T.E. Roberts, Inc.
4. Agreement with Big Ben, Inc.
5. Agreement with J&L Constructors, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager