Police Department
www.santa-ana.org/police
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 15, 2024
TOPIC: Lease Amendment for Police Westend Substation
AGENDA TITLE
Amendment to the Lease Agreement with Rio Vista West, LLC for the Police Department’s Westend Substation (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the lease agreement with Rio Vista West, LLC for a leased property for use as the Westend Substation, for the period of November 1, 2024 through October 31, 2025, in an annual amount of $38,292 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Police Department has operated the Westend Substation located at 3750 W. McFadden Avenue, Suite I, for over 20 years. In April of 2021, the Police Department entered into a lease agreement with Rio Vista West, LLC for this location for a period of one year, with two one year extensions, expiring on October 31, 2024.
Presently, the Police Department wishes to amend the agreement to renew the lease for one additional year through October 31, 2025.
The amendment contains an option to terminate the lease, without cause, at the eighth month (June 2025), with 60-day notice. The additional year includes a 5% increase in monthly rent for a total annual amount of $38,292. The amendment is necessary to continue operation of the Westend Office pending the completion of the Santa Anita Park renovation where the Police Department Westend Substation will be moving and be co-located with the Santa Anita Santa Ana Police Athletic and Activity League.
This proposed one-year lease amendment allows the Police Department to continue its Community-Oriented Policing mission at the existing location with no interruption in services for up to an additional twelve months. The amendment will cover the period of November 1, 2024 through October 31, 2025.
Lease Amendment for Police Westend Substation
October 15, 2024
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The current fiscal year funding is available in the FY 2024-25 budget and future fiscal year funding will be included in the proposed budget for City Council consideration as follows:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit –
Account No. Description Amount
FY 24-25
(Nov.-June) 01114420-62500 General
Fund
Field Operations, Rent
Payments $25,528
FY 25-26
(July-Oct.) 01114420-62500 General
Fund
Field Operations, Rent
Payments $12,764
Total $38,292
EXHIBIT(S)
1. Existing Lease Agreement with Rio Vista West, LLC
2. First Amendment to Rio Vista West, LLC Lease Agreement Submitted By: Robert Rodriguez, Acting Police Chief
Approved By: Alvaro Nuñez, City Manager