Public Works Agency
www.santa-ana.org/public-works
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 15, 2024
TOPIC: Purchase Order Contracts for Fire Hydrants and Hydrant Parts
AGENDA TITLE
Aggregate Purchase Order Contracts to Core & Main LP and Ferguson Enterprises, LLC dba Ferguson WW for Fire Hydrants and Hydrant Parts (Specification No. 24-063) (Non-General Fund)
RECOMMENDED ACTION
Award aggregate purchase order contracts to the vendors listed below for the purchase of fire hydrants and fire hydrant parts on an as-needed basis, in an annual aggregate amount not to exceed $250,000, for an initial one-year term expiring October 14, 2025, with provisions for four, one-year renewal options.
Vendor
Core & Main LP
Location
Santa Ana, CA
Ferguson Enterprises, LLC Santa Ana, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA)’s Water Resources Division oversees and maintains daily operations of the water system and sanitary sewer system. The City’s water system is composed of approximately 478 miles of water mains, supplying the City’s drinking water, along with a sanitary sewer system of approximately 390 miles of sewer mains, serving 333,000 water valves, 4,855 fire hydrants, as well as over 8,200 sewer manholes and clean-outs.
This contract provides the equipment and parts for the fire hydrant replacement program. This program ensures satisfactory operations of fire hydrants while meeting regulatory compliance requirements. This is achieved through annual inspections and testing of hydrants. The City’s goal is to inspect and service all hydrants within a one- year period.
Invitation for Bids (IFB) No. 24-063 was advertised on April 30, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
Aggregate Purchase Order Contracts for Fire Hydrants and Hydrant Parts October 15, 2024
4 5
9 9
225 Vendors notified
18 Santa Ana vendors notified
17 Vendors downloaded the bid packet
4 Bids received
3 Bids received from Santa Ana vendors
Bids were solicited, opened on May 28, 2024, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline, and three were determined to be responsive to the specifications and met the City’s requirements. The bid submitted by S-J Supply Co.
Inc. was deemed non-responsive as it did not meet the requirements of the IFB. The bids submitted by Core & Main LP and Ferguson Enterprises, LLC were determined to be the lowest, responsible, and responsive to the City’s specifications. To ensure sufficient resources are available at all times, staff recommends awarding aggregate blanket order contracts to Core & Main LP and Ferguson Enterprises, LLC.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the Water System Maintenance, Miscellaneous Operating Expenses (06017641-63001) expenditure account for Fiscal Year 2024-25.
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for carry forward to FY 2025-26. Funds will be budgeted in future fiscal years for City Council consideration.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 24-25 06017641-
63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$187,500
FY 25-26 06017641-
63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$250,000
FY 26-27 06017641-
63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$250,000
FY 27-28 06017641-
63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$250,000
FY 28-29 06017641-
63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$250,000
Aggregate Purchase Order Contracts for Fire Hydrants and Hydrant Parts October 15, 2024
4 5
9 9
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 29-30 06017641-
63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$62,500
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager