FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT
AGREEMENT WITH ORANGE COUNTY'S UNITED WAY
THIS FIRST AMENDMENT to the above-referenced agreement is entered into November 19, 2024, by and between Orange County's United Way, a California nonprofit corporation ("SUBRECIPIENT"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("CITY").
SUBRECIPIENT and the City shall be collectively referred to as the "Parties."
RECITALS
A. The Parties entered into Agreement No. A-2024-090-04 ("Agreement") dated July 1, 2024, whereby SUBREClPENT agreed to conduct Homeless Management Information System (HMIS) data management, via the Emergency Solutions Grant ("ESG") funds the CITY received through the United States Department of Housing and Urban Development ("Program").
B. The Parties now wish to amend the Agreement to increase the aggregate compensation paid by the CITY to SUBRECIPIENT, by $17,562, as a result of reallocation of a portion of unspent funds from the ESG Program at the close of Fiscal Year 2023-2024, Federal Award Identification Number (FAIN) E-23-MC-06-0508.
The Parties therefore agree:
I. The Agreement shall be amended to include revised attached "Exhibit A-1" (Scope of Work) to replace Exhibit A, and include revised attached "Exhibit B-1" (Budget) to replace Exhibit B.
2. Paragraph 5 of the RECITALS, is hereby amended to read in its entirety as follows:
The SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $117,462 in grant funding for Shelter, Outreach Services, Rapid Re-Housing or Homeless Prevention.
3. Section III, DISBURSEMENT OF FUNDS, the first two paragraphs .QD.)_y, are hereby amended to read in its entirety as follows:
The CITY was allocated $422,578 in Emergency Solutions Grant Funds under the McKinney Vento Homeless Assistance Act for fiscal year 2024-2025 from the Department of Housing and Urban Development. At the close of Fiscal Year 2023-2024, the CITY had unspent funds from the ESG Program totaling $87,810 and it desires to reallocate for distribution for Fiscal Year 2024-2025. The CITY agrees to pay SUBRECIPIENT when, if and to the extent federal funds are received under provisions of the Act a sum not to exceed $117,462 for SUBRECIPIENT's performance in accordance with the Budget attached hereto as "Exhibit B-1" during the period of this Agreement. The breakdown of said sum is $17,562 from Fiscal Year 2023-2024 funds under FAIN E-23-MC-06-0508, and $99,900 from Fiscal Year 2024- 2025 funds under FAIN E-24-MC-06-0508.Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above.
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EXHIBIT 3
A. Amount and Expenditure End Date
The CITY agrees to reimburse the SUBRECIPIENT a maximum amount not to exceed $117,462 from Emergency Solutions Grant (ESQ) funds, as outlined in Exhibit B-1, Final Budget, and such funds shall be expended by the SUBRECPIENT on 01· before June 30, 2025. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the CITY'S Executive Director of the Community Development Agency, so long as the total Budget amount does not increase.
4. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.
ATTEST
Jennifer Hall
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attomey
By
f;,ri,tew-c. (}jJ t'<-tA_ � -1Jf�
Andrea Garcia-Miller
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Michael
L. Garcia
Executive Director
Community Development Agency
CITY OF SANTA ANA
Alvaro Nunez
City Manager
ORANGE COUNTY'S UNITED WAY
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EXHIBIT 3
Name of Organization
Name of Funded Program
Annual Accomplishment Goal
Persons
Persons
Program and Funding Description
Schedule of Performance
Quarter 1: July 1 - September 30 Persons
Quarter 2: October 1 - December 31 Persons
Quarter 3: January 1 - March 31 Persons
Quarter 4: April 1 -June 30 Persons
0 Total unduplicated Santa Ana Residents to be served.
Schedule of Invoicing
Quarter 1: July 1 - September 30 $29,365.50
Quarter 2: October 1 - December 31 $29,365.50
Quarter 3: January 1 - March 31 $29,365.50
Quarter 4: April 1 -June 30 $29,365.50
117,462.00$ Total Grant
-$ Balance
I. Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the funded program, named above, during the 12-month contract period.
II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month contract period.
City of Santa Ana
Scope of Work
Orange County United Way
HMIS
Exhibit A
III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period.
What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print.
Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2)
Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis. - Host user meetingsHost user meetings
- Perform site vists
- Provide training and technical assistance
- Complete project set-ups
- Publish data quality and performance reports on the 211OC website (211oc.org) - HMIS licenses
- Housing Intake / I&R Specialist screening and data entry - Monthly demoraphic survey data via 2-1-1 Santa Ana calls into Community Information Exchange - Creation and implementation of quarterly HMIS/I&R Dashboard -1
EXHIBIT 3
Organization Name
Program Name
Exhibit B
Category
Expenses Funded
by Santa Ana
Expenses Funded
by Other Sources
Total Program
Budget
Total
Organizational
Salaries 106,784$ 479,255$ 586,039$
Other Expenses 273,985$ 273,985$
ESG Final Budget
Orange County United Way
HMIS
Expenditures
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
- -$
Other
Indirect Cost 10,678$ 75,324$ 86,002$
- -$
- -$
- -$
Total 117,462$ 828,564$ 946,026$ -$ Balance -$
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above) Source Amount
Santa Ana 117,462$
HUD HMIS 650,575$
County of Orange 157,144$
City of Anaheim 33,528$
City of Garden Grove 4,880$
Total Funds for the Program 963,589$
- -$
- -$
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EXHIBIT 3