Community Development Agency
www.santa-ana.org/community-development
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: FY 2024-25 ESG Subrecipient Agreements and a New MOU with Santa Ana Police Department
AGENDA TITLE
First Amendment to the Fiscal Year (FY) 2024-25 Emergency Solutions Grant (ESG) Subrecipient Agreement with Interval House and Orange County’s United Way, as well as a New Memorandum of Understanding (MOU) with the Santa Ana Police Department for Street Outreach and Engagement
RECOMMENDED ACTION
1. Authorize the City Manager to execute a First Amendment to the FY 2024-25 ESG Subrecipient Agreement with Interval House to increase the amount of the agreement by $35,124 to provide additional emergency shelter and supportive services to survivors of domestic violence from the City of Santa Ana (Agreement No. A-2024-XXX).
2. Authorize the City Manager to execute a First Amendment to the FY 2024-25 ESG Subrecipient Agreement with Orange County’s United Way to increase the amount of the agreement by $17,562 to conduct additional Homeless Management Information System (HMIS) data management (Agreement No. A-2024-XXX).
3. Authorize the City Manager to execute a new Memorandum of Understanding (MOU) with the Santa Ana Police Department (SAPD) for the Homeless Evaluation Assessment Response Team (H.E.A.R.T.) Program to serve Santa Ana residents experiencing homelessness through street outreach and engagement for a new total amount of $81,321. The total funding amount is comprised of $46,197 in FY 2024-25 ESG funds and a $35,124 reallocation from FY 2023-24 ESG funds (Agreement No.
A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On May 7, 2024, the City Council authorized the City Manager to execute an MOU with the SAPD and execute Subrecipient Agreements with non-profit homeless service providers that were awarded funds as part of the approved Fiscal Year (FY) 2024-25 Emergency Solutions Grant (ESG) program budget (Exhibit 1). The ESG program is an annual allocation of funds that the City receives from the United States Department of
FY 2024-25 ESG Subrecipient Agreements and a new MOU with Santa Ana Police Department
November 19, 2024
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Housing and Urban Development to assist both sheltered and unsheltered homeless individuals, as well as those at-risk of homelessness, enabling them to swiftly regain stability in permanent housing after experiencing a housing crisis and/or homelessness.
At the close of FY 2023-24, unspent funds from ESG program subrecipients totaling $87,810 were recaptured for redistribution. Staff recommends reallocating this balance of $87,810 in FY 2023-24 unspent funds to Interval House, the Orange County’s United Way, and the SAPD H.E.A.R.T. Program to expand services for people experiencing homelessness.
Specifically, the $35,124 in additional funds for Interval House will expand emergency shelter and supportive services to survivors of domestic violence from the City of Santa Ana (Exhibit 2). The $17,562 in additional funds for the Orange County’s United Way will offer Homeless Management Information System (HMIS) data management support to Santa Ana ESG-funded subrecipients through trainings, reporting, and data performance accountability (Exhibit 3). Lastly, the $35,124 in additional funds for the new MOU with SAPD supersedes any and all other agreements, including Agreement A-2024-090-01. The SAPD H.E.A.R.T. Program will serve Santa Ana residents experiencing homelessness through street outreach and engagement for a new total amount of $81,321 (Exhibit 4).
FISCAL IMPACT
Funds for HUD-EMERGENCY SOLUTIONS GRANT – Payment to Subagent account (no. 13518785-69135) was appropriated in the prior fiscal year. Unspent amounts from FY 2023-24 were part of the City’s carry forward request to FY 2024-25; it was approved by City Council on October 1, 2024.
Any remaining balance not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2025-26.
Fiscal
Year
Accounting Unit
– Account No. Fund Description Accounting Unit,
Account Description Amount
FY 24-25 13518785-61040 HUD-Emergency
Solutions Grant
HUD-Emergency
Solutions Grant, Overtime $30,300.00
FY 24-25 13518785-65400 HUD-Emergency
Solutions Grant
HUD-Emergency
Solutions Grant, Indirect
Cost
$4,824.00
FY 24-25 13518785-69135 HUD-Emergency
Solutions Grant
HUD-Emergency
Solutions Grant, Payment
to Subagent
$52,686.00
Total $87,810.00
FY 2024-25 ESG Subrecipient Agreements and a new MOU with Santa Ana Police Department
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EXHIBITS
1. Staff Report from May 7, 2024
2. First Amendment to Subrecipient Agreement with Interval House
3. First Amendment to Subrecipient Agreement with the Orange County’s United Way
4. Memorandum of Understanding with SAPD H.E.A.R.T. Program Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager