Police Department
www.santa-ana.org/police
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: Urban Area Security Initiative Grant Training Agreements
AGENDA TITLE
Agreements with Elite Command Training Corporation, Utility Response Training Associates, LLC, and SenseMakers, LLC to Provide Training Services for the Urban Area Security Initiative Grant Program FY2022 - FY2026 (Specification Nos. 23-187A, 23-188A, 23-189A) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute three-year agreements, with two, one-year renewal options, with the following three vendors to provide on-going training deliverables to the Anaheim/Santa Ana Urban Area on an as-needed basis, for the three-year period of November 19, 2024 through November 18, 2027 with two optional one-year renewals, in an aggregate amount not to exceed $270,444 (Core Agreement No. A-2024-XXX):
•Elite Command Training Corporation – total amount not to exceed $83,112; •Utility Response Training Associates, LLC – total amount not to exceed $62,982; •SenseMakers, LLC – total amount not to exceed $124,350 GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The United States Department of Homeland Security has developed the Urban Areas Security Initiative (UASI) grant funding program. UASI is designed to address the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and provides funds to local emergency first responders that assist in building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate and recover from acts of terrorism. The grant specifically provides funding for anti- terrorism equipment, planning, training, exercises, and technical assistance. Santa Ana has been designated as an Urban Area Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary for the region and manages projects, which
Urban Area Security Initiative Grant Training Agreements November 19, 2024
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includes providing training and procuring equipment utilized by the 34 jurisdictions in Orange County.
In an effort to address the unique needs of a high-density, high-threat urban area, the Anaheim/ Santa Ana Urban Area (ASAUA) allocates a set percentage of its annual grant allocation to fund training for the Orange County region. With program management from the Santa Ana Police Department Homeland Security Division, the ASAUA Homeland Security Regional Training Program is designed to provide the ASAUA multi-disciplinary stakeholders with regional training necessary to meet the goals and objectives set forth in the ASAUA's homeland security strategy and target capabilities identified in the Threat and Hazard Identification and Risk Assessment (THIRA). The goal of these agreements is to enhance the capabilities of the current program by providing access to a wide range of multi-disciplinary training in support of a comprehensive and regional approach.
On December 18, 2023 the Police Department issued three (3) Requests for Proposals (RFP #23-187A, #23-188A, and #23-189A) on the City’s online bid management and publication system to identify and qualify suitable vendors capable of delivering a broad choice of homeland security related training courses taught by subject matter experts and/or recognized professionals in the fields of fire, public health, and emergency management.
A summary of the proposals and offers received is as follows:
1,517 Vendors were notified
0 Santa Ana vendors notified
51 Vendors downloaded the RFP
15 Proposals received
0 Proposals received from a Santa Ana vendor
Proposals were opened on January 11, 2024 and evaluated. An evaluation team reviewed and rated all proposals received to determine if necessary qualifications were met. The proposals were evaluated and scored according to criteria identified within the RFP, including Responsiveness to RFP (15%), Experience of Firm and Personnel (50%), Reasonableness of Cost (25%), and References (10%).
Of the 15 proposals received, all 15 were determined to be responsive and qualified based on their response to the specifications and requirements identified by the City.
After the evaluation process, the Santa Ana Police Department Homeland Security Division determined that the following vendors best met the City’s specifications, demonstrated vast experience working with similar-sized California public agencies, and would be best suited to provide training courses on an as-needed basis:
Urban Area Security Initiative Grant Training Agreements November 19, 2024
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RFP Vendor Training Courses Location No. of
Courses
Total
Amount
#23-
187A
Elite Command
Training
Corporation
ICS-300
Intermediate
Incident Command
System (ICS)
Nine Mile
Falls, WA 8 $ 83,112
#23-
188A
Utility Response
Training
Associates, LLC
ICS-400 Advanced
Incident Command
System (ICS)
Oak
View, CA 8 $ 62,982
#23-
189A
SenseMakers,
LLC
G-611 Series
EOC/Position
Specific Training
Course
Anaheim,
CA 3 $124,350
The addition of Elite Command Training Corporation, Utility Response Training Associates, LLC, and SenseMakers, LLC as vendors will support the Homeland Security Training Program to enhance capabilities across multiple disciplines and jurisdictions. Therefore, staff recommends awarding the agreements (Exhibits 1 – 3).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 2024-25 budget and funding for subsequent fiscal years will be included in the proposed budgets and carryovers for City Council consideration as follows:
Fiscal
Year
Accounting Unit
– Account No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
FY 24-25 12514491-62300 OES UASI
UASI Anaheim,
Contract Services-
Professional
$ 96,235
FY 25-26 125144xx-62300 OES UASI
UASI, Contract
Services-
Professional
$ 96,235
FY 26-27 125144xx-62300 OES UASI
UASI, Contract
Services-
Professional
$ 77,974
Total $270,444
*Note: Amount rounded up or down to nearest dollar to equal maximum not to exceed total for all three agreements.
Urban Area Security Initiative Grant Training Agreements November 19, 2024
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The expenditure amount listed above is an estimate based upon the Anaheim/Santa Ana UASI projects projection for grant years FY22, FY23, and FY24, and if the agreement is extended, for FY25 and FY26. The account number may change in the future to no.12514407-62300, depending upon which UASI grant FY funds are used for these specific training projects. All are subject to future grant approval.
EXHIBIT(S)
1. Agreement with Elite Command Training Corporation (ICS-300)
2. Agreement with Utility Response Training Associates (ICS-400)
3. Agreement with SenseMakers (G-611)
Submitted By: Robert Rodriguez, Acting Police Chief
Approved By: Alvaro Nuñez, City Manager