Library
www.santa-ana.org/library
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: FY 2024-25 Zip Books Project Grant
AGENDA TITLE
Grant Agreement and Appropriation Adjustment Recognizing Grant Revenue in the Amount of $13,627 for the California State Library Zip Books Project
RECOMMENDED ACTION
1. Authorize the Library Services Director to execute a Grant Agreement via DocuSign, accepting grant funds from the California State Library in the amount of $13,627 for the FY 2024-25 Zip Books Project (Agreement No. A-2024-XXX).
2. Approve an appropriation adjustment recognizing $13,627 into the Library’s Public Library Grant, State Grant-Direct revenue account and appropriate the same into the Public Library Grant, Books Records Videos expenditure account to implement the program. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Public Library was awarded a grant in the amount of $13,627 by the California State Library for its Zip Books Project. This is the second year the Library has received the grant. In FY 2022-23, the Library received and successfully spent Zip Book Project grant funds in the amount of $9,928.
The Zip Books Program is an alternative model for an interlibrary loan service that bridges the gap between a library’s regular collection development practice and a home delivery service. The purpose of the program is to (1) provide patrons with speedy access to books they might not otherwise be able to access through the library, and (2) offer a patron-driven collection development approach to a library’s usual process, resulting in a collection more closely matched to local community needs.
Under the program, Santa Ana Public Library patrons can request books and audiobooks that the Library does not currently have in its collection. The Library will order the books from Amazon, the grant’s preferred vendor, and the books will then be
FY 2024-25 Zip Books Project Grant
November 19, 2024
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shipped directly to the patron. Patrons return the books to the Library at the end of the loan period, at which time staff may add the items to the Library’s collection.
With the closure of the Main Library for construction, the Zip Books grant will help offer patrons expanded and convenient access to Library materials, allowing community members to receive new items whenever and wherever it is most convenient.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize $13,627 in Fiscal Year 2024-25 Zip Books Project grant funds into the Library’s Public Library Grant, State Grant-Direct revenue account (No. 15211002-52025) and appropriate the same into the Library’s Public Library Grant, Books Records Video expenditure account (No. 15211150-66600).
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
2024-2025
15211150-66600 Public Library
Grant Fund
Public Library Grant –
Books Records Videos $13,627
EXHIBIT(S)
1. Grant Agreement (for reference only)
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Alvaro Nuñez, City Manager