Human Resources Department
www.santa-ana.org/human-resources
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 19, 2024
TOPIC: City Clerk Performance Evaluation and Compensation Adjustment
AGENDA TITLE
Approve a Second Amendment to City Clerk Employment Agreement and Adopt a Resolution Approving the Council Appointee Salary Schedule
RECOMMENDED ACTION
1. Approve a second amendment to the City Clerk Employment Agreement reflecting the positive City Clerk performance evaluation conducted on October 15, 2024 and approving an adjusted annual salary for the City Clerk and an increase in the amount of deferred compensation provided by the City (Agreement No. A-2024-XXX).
2. Adopt a resolution updating the City’s Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CalPERS) and Title 2 of the California Code of Regulations section 570.5.
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Clerk’s employment agreement with Jennifer Hall was first approved on February 7, 2023. The City Charter provides that the City Council shall conduct performance evaluations of its appointees on an annual basis. In addition, the City Clerk’s employment agreement provides for an annual performance evaluation and the opportunity for salary adjustments based on positive evaluations. The City Council conducted a performance evaluation of the City Clerk on April 16, 2024. The City Clerk received a positive performance evaluation and the City Council allowed the City Clerk to return to the Council on October 15, 2024, for a mid-year performance evaluation.
City Clerk Performance Evaluation and Salary Adjustment November 19, 2024
4 6
8 4
Subsequently, the City Council conducted a performance evaluation of the City Clerk on October 15, 2024. The City Clerk received a positive performance evaluation and proposed to adjust the City Clerk’s annual salary to $195,083 and to increase the amount of deferred compensation provided by the City to an amount equal to the maximum contribution allowed by law (including the normal contribution only), effective October 15, 2024. The proposed second amendment affirms the positive performance evaluation and approves an adjusted City Clerk annual salary and an increase in the amount of deferred compensation provided by the City (Exhibit 1). The proposed resolution amends the City’s Classification and Compensation Plan and approves the Council Appointee Salary Schedule to reflect the aforementioned City Clerk salary adjustment (Exhibit 2).
Also reflected in the updated Council Appointee Salary Schedule is the City Manager’s compensation effective August 6, 2024 - the date the City Manager’s agreement became effective.
ENVIRONMENTAL IMPACT
There are no environmental impacts associated with these actions.
FISCAL IMPACT
Approval of these actions will result in an annual total increase of approximately $10,410 in Fiscal Year 2024-25. There are sufficient funds in the City Clerk’s Office budget (account 01107031-61XXX) to cover the increased costs in the current fiscal year. Estimated total General Fund fiscal impact for FY2025-26 is $33,570.
EXHIBIT(S)
1. Second amendment to the City Clerk Employment Agreement affirming a positive performance evaluation and approving an annual salary adjustment for the City Clerk and an increase in the amount of deferred compensation provided by the City; and
2. Resolution amending the City’s Classification and Compensation Plan and approving the amended Council Appointee Salary Schedule Submitted By: Lori Schnaider, Executive Director of Human Resources Approved By: Alvaro Nuñez, City Manager