Agenda packet — Joint School Collaboration City Council Subcommittee, December 2, 2024

Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Packet – REVISED 12/2/24
(New ZOOM Link)
December 2, 2024
INPERSON MEETING
Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA 92701 6:00 PM
Hector Bustos
Chairperson
Subcommittee Member SAUSD
Johnathan Ryan Hernandez
ViceChairperson
Subcommittee Member – Ward 5
Alfonzo Alvarez
Subcommittee Member – SAUSD
Jessie Lopez
Subcommittee Member – Ward 3
Benjamin Vazquez
Subcommittee Member – Ward 2
Hawk Scott
Executive Director
Jennifer L. Hall
Recording Secretary
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found onthe City’s website – www.santaana.org/agendasandmniutes.

CALL TO ORDER Chairperson
ATTENDANCE Subcommitee Members:

Alfonso Alvarez, SAUSD
Jessie Lopez, Councilmember
Benjamin Vazquez, Councilmember
Johnathan Ryan Hernandez, ViceChairperson
Hector Bustos, Chairperson
Staff:

Hawk Scott, Executive Director
Jennifer L. Hall, Recording Secretary
ROLL CALL Jennifer L. Hall, Recording Secretary
PLEDGE OF
ALLEGIANCE Chairperson
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.

Members of the public may provide comments on items on the Regular Meeting Agenda or on items within the Subcommittee’s subject matter jurisdiction.

To provide Public Comments: Submit via email to jhall@santaana.org NO LATER THAN one hour before the scheduled meeting.

Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.

Join Zoom Meeting: https://us06web.zoom.us/j/89383809760https://us06web.zoom.us/j/87099237875 OR
Call (669) 9006833 and enter Meeting ID: 893 8380 9760. 870 9923 7875 The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.

ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
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WATCH A LIVE STREAM OR BROADCAST ONLY:

Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
CONSENT CALENDAR ITEMS

1. Minutes from the Regular Meeting of September 9, 2024.

Recommended Action: Approve Minutes.

2. Excused Absences.

Recommended Action: Approved Excused Absences.

INFORMATIONAL ITEMS

3. Collaborations between Santa Ana Police Department and Santa Ana Unified School District Police Department.

4. McKinneyVento Homeless Assistance Act: Services to Homeless Students.

5. WORK Center Collaboration with SAUSD High Schools.

6. Update from Technical Advisory Committee Meeting.

SUBCOMMIITTEE MEMBERS COMMENTS

CALL TO ORDER Chairperson
ATTENDANCE Subcommitee Members:

Alfonso Alvarez, SAUSD
Jessie Lopez, Councilmember
Benjamin Vazquez, Councilmember
Johnathan Ryan Hernandez, ViceChairperson
Hector Bustos, Chairperson
Staff:

Members of the public may provide comments on items on the Regular Meeting Agenda or on items within the Subcommittee’s subject matter jurisdiction.

To provide Public Comments: Submit via email to jhall@santaana.org NO LATER THAN one hour before the scheduled meeting.

Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.

If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( )
below "Documents" to click on the HTML agenda.

WATCH A LIVE STREAM OR BROADCAST ONLY:

Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
CONSENT CALENDAR ITEMS

1. Minutes from the Regular Meeting of September 9, 2024.

Recommended Action: Approve Minutes.

2. Excused Absences.

Recommended Action: Approved Excused Absences.

INFORMATIONAL ITEMS

3. Collaborations between Santa Ana Police Department and Santa Ana Unified School District Police Department.

4. McKinneyVento Homeless Assistance Act: Services to Homeless Students.

5. WORK Center Collaboration with SAUSD High Schools.

6. Update from Technical Advisory Committee Meeting.

SUBCOMMIITTEE MEMBERS COMMENTS

CALL TO ORDER Chairperson
ATTENDANCE Subcommitee Members:

Alfonso Alvarez, SAUSD
Jessie Lopez, Councilmember
Benjamin Vazquez, Councilmember
Johnathan Ryan Hernandez, ViceChairperson
Hector Bustos, Chairperson
Staff:

Members of the public may provide comments on items on the Regular Meeting Agenda or on items within the Subcommittee’s subject matter jurisdiction.

To provide Public Comments: Submit via email to jhall@santaana.org NO LATER THAN one hour before the scheduled meeting.

Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.

If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( )
below "Documents" to click on the HTML agenda.

WATCH A LIVE STREAM OR BROADCAST ONLY:

Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
CONSENT CALENDAR ITEMS

1. Minutes from the Regular Meeting of September 9, 2024.

Recommended Action: Approve Minutes.

2. Excused Absences.

Recommended Action: Approved Excused Absences.

INFORMATIONAL ITEMS

3. Collaborations between Santa Ana Police Department and Santa Ana Unified School District Police Department.

4. McKinneyVento Homeless Assistance Act: Services to Homeless Students.

5. WORK Center Collaboration with SAUSD High Schools.

6. Update from Technical Advisory Committee Meeting.

SUBCOMMIITTEE MEMBERS COMMENTS

ADJOURNMENT
The next meeting of the Joint School Collaboration City Council Subcommittee is scheduled for Monday, January 6, 2025 at 6:00 pm in the City Hall Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA.
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7 Joint School Collaboration
City Council Subcommittee
Special Meeting Agenda Minutes
September 9, 2024

IN PERSON MEETING
City Hall, 20 Civic Center Plaza, Room 1600, Santa Ana, CA 92701 6:00 PM

CALL TO ORDER Chairperson

ATTENDANCE Subcommittee Members:

Alfonso Alvarez, SAUSD
Jessie Lopez, Councilmember
Benjamin Lopez, Councilmember
Johnathan Ryan Hernandez, Vice-Chairperson
Hector Bustos, Chairperson

Staff:

Hawk Scott, Executive Director
Hannah Wayne, Recording Secretary

Minutes: Chairperson Bustos called the meeting to order at 6:03 p.m.

ROLL CALL Hannah Wayne, Recording Secretary

PLEDGE OF
ALLEGIANCE Chairperson
Minutes: At the request of Chair Bustos, City Manager Alvaro Nuñez led the Pledge of Allegiance.

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7 PUBLIC COMMENTS
Minutes: There were no Public Comments.

CONSENT CALENDAR ITEMS

1. Minutes of the Regular Meeting of August 5, 2024.

Recommended Action: Approve Minutes.

2. Excused Absences.

Recommended Action: Approve Excused Absences.

Minutes: Moved by Vice Chair Hernandez, seconded by Subcommittee Member Vazquez to Approve Consent Calendar Items 1 and 2.

The motion carried, 5-0, by the following roll call vote:

AYES: 5 – Alfonzo Alvarez, Jessie Lopez, Benjamin Vazquez, Johnathan Ryan Hernandez, Hector Bustos
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Status: 5 – 0 – 0 – 0 – Pass

BUSINESS CALENDAR

3. Subcommittee Goals and Actions.

Recommended Action: Discuss.

Minutes: Chair Bustos lead the subcommittee in the discussion of the Subcommittee Goals and Actions.

Each Subcommittee member discussed, gave their input, and mentioned their goals for the Joint School Collaboration City Council Subcommittee.

SUBCOMMITTEE MEMBERS COMMENTS
Minutes: Subcommittee Member Lopez mentioned city sponsored events.

Subcommittee Member Vazquez highlighted some wins and progress that they have had as a subcommittee.

Vice Chair Hernandez thanked city staff and school staff for attending the meeting, he also mentioned a recently restored mural, and is looking forward to the Fiestas Patrias event coming up.

Chair Bustos encouraged the subcommittee to attend the college and career fair at the zoo on Thursday.
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7 City Manager Nuñez mentioned the Fiestas Patrias event on Sept 14th and 15th, the International Seniors Event on Saturday, Sept 27th, and the Mid Autumn Festival on October 5th.

ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for October 7, 2024 at 6:00 p.m. in the City Council Chamber.

Minutes: Chairperson Bustos adjourned the meeting at 7:04 p.m.

Respectfully submitted:
_________________________
Jennifer L. Hall, CMC
for Recording Secretary
Police Department
https://www.santa-ana.org/pd
Item # 3
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Joint School Collaboration City Council Subcommittee Staff Report December 2, 2024
TOPIC: Collaboration between Santa Ana Police Department and Santa Ana Unified School District Police Department
TITLE:

Collaboration between Santa Ana Police Department and Santa Ana Unified School District Police Department

RECOMMENDED ACTION
Receive and file.

DISCUSSION
The Santa Ana Police Department (SAPD) and the Santa Ana Unified School District Police Department (SAUSD PD) enjoy a long-lasting relationship based on coordination and cooperation when responding to incidents within the School District’s properties.

The SAPD and SAUSD PD have collaborated on the following response protocols:
•SAPD has trained numerous SAUSD PD personnel in Active Shooter Response; •SAPD and SAUSD PD collaborated on an active shooter drill at Saddleback High School in conjunction with the Los Angeles County Sheriff’s Department and Orange County Fire Authority;
•SAUSD PD developed an internal response protocol for their agency outlining response expectations and SAPD interaction;
•Both agencies collaboratively reviewed the response protocol and it was disseminated to SAPD personnel, including dispatch;
•In response to the incident at McFadden Institute of Technology, SAPD, SAUSD PD, and school staff conducted a debrief on October 8, 2024, to review and evaluate the response. Improvements in the response to future incidents were identified and discussed;
- Following the debrief, SAPD and SAUSD PD personnel met to discuss further methods for improving response efficiency and effectiveness.

Collaboration between Santa Ana Police Department and Santa Ana Unified School District Police Department
December 2, 2024

Page 2 ends

5 5
9 EXHIBIT(S)
N/A
Submitted By: Robert Rodriguez, Acting Police Chief
Approved By: Alvaro Nuñez, City Manager
Community Development Agency
www.santa-ana.org/community-development
Item # 4
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Joint School Collaboration City Council Subcommittee Staff Report December 2, 2024
TOPIC: McKinney-Vento Homeless Assistance Act: Services to Homeless Students TITLE:

McKinney-Vento Homeless Assistance Act: Services to Homeless Students

RECOMMENDED ACTION
Receive and file.

DISCUSSION
The McKinney-Vento Act (Act) offers homeless students a variety of rights, including the right to:
•Receive transportation to and from school and extracurricular activities at no cost, •Remain enrolled at their school of origin and
•Enroll in school, even if students cannot present proof of residence or immunization.

The Act ensures that homeless students have the same educational opportunities as other students. Homeless is defined as children and youth living in the following circumstances:
•Shared housing due to economic hardship,
•Motels or hotels,
•Public or private places not designed for sleeping,
•Trailer parks or campgrounds,
•Cars, parks, and abandoned buildings,
•Shelters, or
•Emergency or transitional shelters.

A homeless student has the right to remain in their school of origin for the duration of their homelessness, if it is in the best interest of the student, and it is parent requested. School of origin is defined as:
• The school that a child or youth attended when permanently housed, • The school in which the child or youth was last enrolled, or • A school that the child or youth has had some sort of connection to within the last 15 months.

McKinney-Vento Homeless Assistance Act: Services to Homeless Students December 2, 2024

Page 2 ends

2 3
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5 The City’s shelter operator Illumination Foundation was assisting with providing transportation of homeless students to and from school when homeless parents were unable to arrange for transportation with their own vehicle. On August 8, 2024 City Homeless services staff met with Michele DeJournett Executive Director, Support Services at the City Shelter. Since that time Ms. DeJournett and her staff have met with homeless parents and students to determine the need for transportation for the SAUSD students living at the City Shelter. At that time there were 18 children attending the following schools:
•Pio Pico Elementary
•Riverdale Elementary
•Fremont Elementary
•Santiago Elementary
•Romero-Cruz - TK to 8th Grade
•Mendez Intermediate
City staff is requesting SAUSD transportation services for homeless SAUSD students living at the City Shelter to and from the City Shelter pursuant to 42 USC 11432(g)(1)(J)(iii)(I), which states:
“If the homeless child or youth continues to live in the area served by the local educational agency in which the school of origin is located, the child’s or youth’s transportation to and from the school of origin shall be provided or arranged by the local educational agency in which the school of origin is located.”
While public transportation is a cost-effective way to get students experiencing homelessness to and from school, these commutes are often hours-long, taxing and inconsistent. The City is glad that transportation to the schools has been occurring in the morning from the City Shelter through the use of HopSkipDirve services. The HopSkipDrive Platform users a network of CareDrivers who are substantially vetted.

Pickup notes and multi-factor authentication ensure students and CareDrivers safely find each other and alerts are provided for each stage of the ride in real time. Parents or caregivers on the child’s account also get alerts for added visibility and safety. The use of HopSkipDrive has been occurring for the past three (3) months; however, transportation for homeless students from the SAUSD schools back to the City Shelter after school is not occurring. The City is requesting that SAUSD provide transportation for the homeless students both to and from their schools.

EXHIBIT(S)
None
Submitted By: Michael L. Garcia, Executive Director of Community Development Agency
Approved By: Alvaro Nuñez, City Manager
Community Development Agency
www.santa-ana.org/community-development
Item # 5
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Joint School Collaboration City Council Subcommittee Staff Report December 2, 2024
TOPIC: WORK Center Collaboration with SAUSD High Schools TITLE:

Receive and File the Report from the WORK Center on Collaborative Efforts with the SAUSD

RECOMMENDED ACTION
Receive and file.

DISCUSSION
The Community Development Agency of the City of Santa Ana (City) focuses on enhancing the well-being of the City, offering services for affordable housing, arts & culture, rent stabilization, support for people experiencing homelessness, economic development, and employment services (the WORK Center). The WORK Center is a one-stop American Job Center that connects job seekers to employment and training opportunities and businesses to a strong workforce. WORK Center staff collaborate with the Employment Development Department and the Orange County Social Service Agency to provide comprehensive workforce services to help train employees or fill current vacancies.

The WORK Center has been vital for helping to prepare SAUSD students for future employment. The following outlines the WORK Center's collaboration efforts with the SAUSD:

SAUSD Wellness Centers
WORK Center staff have been in discussion with key Wellness Center staff, including Elisa Briseno Sandoval (MPA FACE Coordinator), Dr. Cecilia Chavez (McKinney-Vento Homeless Liaison), and Lisa Solomon. The outcomes have been highly productive, and staff have identified several opportunities for collaboration with SAUSD's 54 Wellness Centers including:
•Information Sharing: Regular updates on WORK Center recruitment events and workforce-related activities will be shared with the Wellness Centers. •Outreach: WORK Center Program-specific flyers will be distributed to all 54 Wellness Centers in English and Spanish.

WORK Center Collaboration with SAUSD High Schools
December 2, 2024

Page 2 ends

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5 •Follow-up Meeting: Will reconvene in January 2025 to assess progress and deepen this partnership.

Career and Technical Education (CTE)
WORK Center staff are collaborating with the CTE Division, specifically with Director Celeste Migliaccio, Steven Long, and Vidalia Resendes. SAUSD and WORK Center teams are working on an MOU that would establish a referral system to connect both current students and soon-to-be CTE graduates with workforce programs. Opportunities being explored include On-the-Job Training (OJT), and other Work-Based Learning programs, such as the Santa Ana Youth Employment Program.

Annual Youth Job Fair
The WORK Center has participated in an annual job fair that focuses on the employment needs of youth. The job fair is a partnership between the City of Santa Ana, the Chamber of Commerce, SAUSD and Saddleback Church. In February 2024, over 70 employers offered more than 5,000 job opportunities to SAUSD students.

Santa Ana Youth Employment Program (SAY)
Over the past year, the SAY Program has successfully employed over 150 SAUSD students. The WORK Center is still accepting applications for the next round, offering flexible, paid work experience to youth aged 16-30. The program is designed to accommodate school schedules. The selection process is first-come, first-served, and spaces are limited. Youth must meet the following criteria:
•Live in Santa Ana,
•Youth must be 16 to 30 years of age,
•Be a citizen of the United States or have legal permission to work in the United States,
•Must complete an application and provide required documents, •Youth under 18 years old must submit a Request for Work Permit on the Santa Ana Unified School District's website, and
•Selected participants must work 15 to 20 hours per week.

These initiatives reflect the WORK Center’s commitment to fostering strong community partnerships and expanding workforce opportunities for SAUSD students and families.

Let me know if you have any questions or require further details.

EXHIBIT(S)
None
Submitted By: Michael L. Garcia, Executive Director of Community Development Agency
Approved By: Alvaro Nuñez, City Manager
Parks, Recreation & Community Services Agency
https://www.santa-ana.org/parks
Item # 6
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 2, 2024
TOPIC
: Update from Technical Advisory Committee Meeting
TITLE
Update from Technical Advisory Committee Meeting

RECOMMENDED ACTION
Receive
and File.

DISCUSSION
PRCSA staff will provide an update on the following items discussed at the November 21, 2024 Technical Advisory Committee Meeting between the City and the Santa An a Unified
School District:
- Ang
els and Machander Agreement
- Godinez School Business Definition Letter
- Griset, Spurgeon and Monroe Joint-use Agreements
- Lowell Elementary School Dual Use Approach (Phase I and Phase II) - Hour for Hour Exchange Pilot Program
EXHI
BIT(S)
N/A
Subm
itted By: Hawk Scott, Executive Director of Parks, Recreation and Community Services Agency
Approv
ed By: Alvaro Nunez, City Manager

Joint School Collaboration City Council SubcommitteeDecember 2, 2024

Joint School Collaboration City Council Subcommittee
December 2, 2024