Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 3, 2024
TOPIC: Lighting at Angels Park, Centennial Park, and Delhi Park
AGENDA TITLE
Agreement with RMF Contracting, Inc. dba R&M Electrical Contracting to Provide Lighting at Angels Park (No. 22-1421), Centennial Park (No. 22-1422), and Delhi Park (No. 22-1423) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $187,665 of accumulated fund balance in Acquisition and Development, Prior Year Carry Forward revenue account (31213002-50001) that will be appropriated for spending in the Acquisition and Development, Improvements Other Than Buildings expenditure account (31213260- 66220). (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $82,058 of accumulated fund balance in Acquisition and Development, Prior Year Carry Forward revenue account (31313002- 50001) that will be appropriated for spending in the Acquisition and Development, Improvements Other Than Buildings expenditure account (31313260-66220). (Requires five affirmative votes)
3. Approve an appropriation adjustment recognizing $29,066 of accumulated fund balance in Acquisition and Development, Prior Year Carry Forward revenue account (31413002- 50001) that will be appropriated for spending in the Acquisition and Development, Improvements Other Than Buildings expenditure account (31413260-66220) (Requires five affirmative votes).
4. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $1,748,789 in construction funds for the Angels Park Lights (Project No. 22-1421), Centennial Park Lights (Project No. 22-1422), and Delhi Park Lights (Project No. 22-1423) funded by the American Rescue Plan Act (ARPA).
5. Award an agreement with RMF Contracting, Inc. dba R&M Electrical Contracting to provide Lighting at Angels Park, Centennial Park, and Delhi Park, in an amount of $1,589,808, with a contingency of $158,981 for a total estimated project delivery
Lighting at Angels Park, Centennial Park, and Delhi Park December 3, 2024
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cost of $1,748,789, beginning December 3, 2024 and expiring December 2, 2027, with the option for one, two-year extension (Agreement No. A-2024-XXX).
6. Determine the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2024-103 was filed for this project.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA)’s Parks, Fleet, and Facilities Division oversees Angels, Centennial, and Delhi Parks, which operate as multifunctional open spaces for local sports and citywide events. Together, these parks encompass more than 80 acres, providing leisure, recreation, and entertainment opportunities for residents and visitors.
In collaboration with the Parks, Recreation, and Community Services Agency (PRCSA) staff, PWA staff evaluated the lighting in these parks identifying a need for improvements supporting evening activities while enhancing the safety of the parks’ patrons. As a result, staff recommends installing Musco Sports Lighting, LLC luminaires and modifying existing light poles to accommodate new aerial lighting. The upgrade will significantly improve visibility during nighttime field operations and enhance illumination along pathways for residents and visitors. The proposed work also includes replacing existing lights with energy-efficient Musco LED fixtures, which come with a 25-year warranty, thereby reducing long-term maintenance costs. Additionally, the new lighting will offer better directional capabilities, minimizing light pollution for nearby resident homes.
Request for Proposals (RFP) No. 24-106A was issued on September 10, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
128 Vendors Notified
9 Santa Ana Vendors Notified
51 Vendors Downloaded the RFP Packet
2 Proposals Received
0 Proposals Received from Santa Ana Vendors
Proposals were solicited, opened on October 1, 2024, and evaluated. Two proposals were submitted by the RFP deadline and both were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.
Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings:
Lighting at Angels Park, Centennial Park, and Delhi Park December 3, 2024
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Firm Location Rank
RMF Contracting Inc. dba R&M
Electrical Contracting
Anaheim, CA 1
ACE Electric San Diego, CA 2
Staff recommends awarding the agreement to the highest-ranked firm, RMF Contracting Inc. dba R&M Electrical Contracting (Exhibit 1). The selected proposal demonstrated a strong understanding of the project’s needs, provided the best, most responsive proposal, understood the project goals, described ample experience working with municipalities (including the City of Santa Ana), and provided the most reasonable and competitive pricing for their respective categories.
ENVIRONMENTAL IMPACT
Pursuant to the California Environment Quality Act (CEQA), the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2024-103 was filed for this project.
FISCAL IMPACT
With the approval of the requested appropriation adjustments, a portion of the accumulated fund balances will be appropriated for spending in the Residential Development Districts, Improvements Other Than Buildings account (Exhibit 2). The spendable portion of the Residential Development District 2 fund balance is estimated to be $3,523,055 as of June 30, 2025; the spendable portion of the Residential Development District 3 fund balance is estimated to be $257,968 as of June 30, 2025; and the spendable portion of the Residential Development District 4 fund balance is estimated to be $76,230 as of June 30, 2025. The available fund balance is sufficient to support the recommended appropriation adjustments of $187,665, $82,085, and $29,066, respectively. These funds will be budgeted and made available for this item in the accounts listed below.
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit, Account
No. Description Amount
EXISTING BUDGET
2024-25
18117013-
66220
(22-1421)
American
Rescue Plan
Act (ARPA)
ARPA-PWA, Improvements
Other Than Buildings $338,760
2024-25
18117013-
66220
(22-1422)
American
Rescue Plan
Act (ARPA)
ARPA-PWA, Improvements
Other Than Buildings $290,660
Lighting at Angels Park, Centennial Park, and Delhi Park December 3, 2024
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit, Account
No. Description Amount
2024-25
18117013-
66220
(22-1423)
American
Rescue Plan
Act (ARPA)
ARPA-PWA, Improvements
Other Than Buildings $820,580
Sub-Total $1,450,000
APPROPRIATIONS ADJUSTMENTS
2024-25
31213260-
66220
(22-1421)
Residential
Development
District 2
Acquisition & Development,
Improvements Other Than
Buildings
$187,665
2024-25
31313260-
66220
(22-1423)
Residential
Development
District 3
Acquisition & Development,
Improvements Other Than
Buildings
$82,058
2024-25
31413260-
66220
(22-1422)
Residential
Development
District 4
Acquisition & Development,
Improvements Other Than
Buildings
$29,066
Sub-Total $298,789
TOTAL $1,748,789
EXHIBIT(S)
1. Agreement with RMF Contracting, Inc. dba R&M Electrical Contracting
2. FY 2024-25 Capital Improvement Project Sheet
Submitted By: Nabil Saba, P.E. Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager