Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 17, 2024
TOPIC: Emergency On-Call Water and Sewer Clean Up Services
AGENDA TITLE
Agreements with Houston & Harris PCS, Inc., T.E. Roberts, Inc., and Paulus Engineering, Inc. for Emergency On-Call Water and Sewer Clean Up Services (Specification No. 24-054) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with Houston & Harris PCS, Inc., T.E. Roberts, Inc., and Paulus Engineering, Inc. for emergency on-call water and sewer clean up services, for a term beginning January 1, 2025 and expiring December 31, 2027, with a provision for one, two year renewal, for a total aggregate amount not to exceed $775,000 for the term of the contract, including the optional renewal (Core Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency Water (PWA)’s Resources Division maintains the City’s water and sewer system comprised of approximately 444 miles of water mains and 390 miles of sewer mains. The selected contractors will clean up debris, mud, dirt, and sludge associated with water main breaks and sewer system overflows on an as-needed basis.
Request for Proposals (RFP) No. 24-054 for on-call emergency water and sewer cleanup services was advertised on August 8, 2024 (Exhibit 1), on the City’s online bid management and publication system. Eight proposals were received; four were determined to be responsible and responsive to the specifications and met the City’s requirements. Four proposals were evaluated by a selection committee for content and responsiveness to the RFP. Based on the criteria outlined in the RFP, the following summarizes the top three responding firms and their ranking:
Company Location Rank
Houston & Harris PCS, Inc. San Bernardino, CA 1
TE Roberts, Inc. Irvine, CA 2
Paulus Engineering, Inc. Anaheim, CA 3
Emergency On-Call Water and Sewer Clean Up Services
December 17, 2024
4 7
1 6
Staff recommends Houston & Harris PCS, Inc., T.E. Roberts, Inc., and Paulus Engineering, Inc. be retained for on-call emergency cleanup services (Exhibits 2-4).
These three firms have demonstrated that they have the experience and resources needed to respond to a variety of the City’s needs during emergency situations.
FISCAL IMPACT
Funds in the amount of $52,000 and $25,500 are budgeted and available for expenditure in FY 2024-25 in the Water Systems Maintenance and Sanitary Sewer Service, Contract Services-Professional expenditure accounts.
Funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Contract (3-Year Term)
06017641-
62300
Water Water Systems
Maintenance, Contract
Services-Professional
$52,000FY 24-25
(Jan-Jun)
05617640-
62300
Sewer Sanitary Sewer Service,
Contract Services-
Professional
$25,500
06017641-
62300
Water Water Systems
Maintenance, Contract
Services-Professional
$104,000FY 25-26
05617640-
62300
Sewer Sanitary Sewer Service,
Contract Services-
Professional
$51,000
06017641-
62300
Water Water Systems
Maintenance, Contract
Services-Professional
$104,000FY 26-27
05617640-
62300
Sewer Sanitary Sewer Service,
Contract Services-
Professional
$51,000
Renewal Option (2-Year Term)
06017641-
62300
Water Water Systems
Maintenance, Contract
Services-Professional
$104,000FY 27-28
05617640-
62300
Sewer Sanitary Sewer Service,
Contract Services-
Professional
$51,000
Emergency On-Call Water and Sewer Clean Up Services
December 17, 2024
4 7
1 6
Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
06017641-
62300
Water Water System
Maintenance, Contract
Services-Professional
$104,000FY 28-29
05617640-
62300
Sewer Sanitary Sewer Service,
Contract Services-
Professional
$51,000
06017641-
62300
Water Water Systems
Maintenance, Contract
Services-Professional
$52,000FY 29-30
(July-Dec)
05617640-
62300
Sewer Sanitary Sewer Service,
Contract Services-
Professional
$25,500
Total: $775,000
EXHIBIT(S)
1. RFP No. 24-054
2. Agreement with Houston & Harris, PCS, Inc.
3. Agreement with T.E. Roberts, Inc.
4. Agreement with Paulus Engineering, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager