Finance and Management Services
www.santa-ana.org/finance
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 17, 2024
TOPIC: Legal Notices, Public Awareness Advertising, and Publishing Services
AGENDA TITLE
Citywide Purchase Order to Daily Journal Corporation for Legal Notices, Public Awareness Advertising and Publishing Services (Specification No. 24-119) (General Fund and Non-General Fund)
RECOMMENDED ACTION
Award Citywide Purchase Order to Daily Journal Corporation for legal notices, public awareness advertising, and publishing services for a term beginning on December 18, 2024 as part of the County agreement, and expiring September 14, 2028, in an amount not to exceed $1,000,000 based on the term and pricing.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Purchasing Division establishes annual Citywide Purchase Orders with vendors that provide services and materials required by City Agencies on a recurring basis. The City is currently required to post legal notices in newspapers locally adjudicated for the City of Santa Ana for various types of postings. Postings requiring legal notice include Notices of Public Hearing for the Santa Ana Planning Commission, Publication of approved as well as upcoming City Council Ordinances, Boards and Commissions Vacancies or Applications Notices, Election-Related Notices, Notices related to the Annual Budget and ACFR, and Requests for Proposals for certain Public Works Projects.
Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. County of Orange, a cooperative government purchasing agency, awarded a contract to Daily Journal Corporation (RCA-017-23010049) as a result of open, competitive bidding on behalf of its members, which includes government agencies.
Purchasing Staff researched available procurement options and determined that Daily Journal Corporation meets the City’s specifications and can consistently provide the legal notices, public awareness advertising, and publishing services to be utilized by the City at contracted pricing. For un-contracted entities, Daily Journal Corporation is raising
Legal Notices, Public Awareness Advertising, and Publishing Services December 17, 2024
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publishing rates annually, starting October 1, 2024. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain contracted pricing, and thereby is able to avoid publishing rate increases, and is in accordance with the City’s existing Purchasing Guidelines. Therefore, staff recommends awarding a contract to Daily Journal Corporation for a total contract not-to-exceed amount of $1,000,000.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The FY24-25 budget includes allocations to fund an estimated amount of $200,000 in the accounts listed below as well as other various departmental Miscellaneous Operating Expense accounts (no. 63001) depending on Agencies’ needs. Future fiscal year funding for a total amount not to exceed $1,000,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available. Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.
Department / Division Account
City Clerk’s Office 01107031-62200 / -62300
PBA - Planning 01116510-62200
FMSA – Management Support 01110100-63001
FMSA – Accounting 01110110-62300
FMSA – Treasury and Customer Services 01110130-62300
CDA – Housing 13018780-62200
CDA – Housing 13518780-62200
CDA – Housing 13518783-62200
CDA – Housing 13518785-62200
CDA – Housing Authority 14018760-62200
CDA – Housing 18218780-62200
CDA – Housing 41718820-62200
CDA – Housing 60718810-62200
CDA – ED 01118810-62200
CDA – Homeless 12218716-62200
CDA – Work Center 12318748-62200
CDA – Work Center 12318763-62200
CDA – Capital Improvements 41818832-62200
CDA – Successor Agency 67018843-62200
PD – Police / Administration / Evidence 01114448-62200
PD – Various 01114XXX-62200
PWA – Parks, Fleet, and Facilities 01117651-XXXXX
PWA – Traffic/Trans – Service Enhancement 01117620-66220 Legal Notices, Public Awareness Advertising, and Publishing Services December 17, 2024
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PWA – Right-of-Way 01117622-66220
PWA – Park Maintenance Service Enhancement 01117651-66220 PWA – Park Service Enhancement 01117652-66220
PWA – Road Maintenance 01117660-66220
PWA – Measure M2 Local Fairshare 03217662-66220
PWA – Capital Recovery Charges 05417647-66220
PWA – Fed Clean Water Protection 05717640-66220
PWA – Select Street Construction 05917660-66220
PWA – HUTA 2103 Gas Tax 05917663-66220
PWA – HUTA Gas Tax 05917665-66220
PWA – Water Utility Water Production & Supply 06017640-62300 PWA – Water Quality 06017644-62300
PWA – Water Admin/Engineering 06017645-62300
PWA – Water Utility Capital Projects 06617647-66301
PWA – Environment / Sanitation 06817640-63001
PWA – Roadway Cleaning 06817641-63001
PWA – Refuse Collection Service 06917640-63001
PWA – Development Engineering 10117605-62300
PWA – Street Safety Projects 14717611-66220
PWA – Water Quality and Control 16417640-66220
PWA - ARPA 18117013-66220
EXHIBIT(S)
1. County of Orange Regional Cooperative Agreement No. RCA-017-23010049 Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, City Manager