Park, Recreation and Community Services Agency
www.santa-ana.org/parks
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 17, 2024
TOPIC: Agreement with CivicPlus, LLC For Recreation Software
AGENDA TITLE
Agreement with CivicPlus, LLC for the use of CivicRec Recreation Registration Software (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with CivicPlus for use of their recreation software beginning December 1, 2024 through December 16, 2025, with an option to extend for an additional year, for a total agreement amount not to exceed $50,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Parks, Recreation, and Community Services Agency (PRCSA) utilizes a software application to process recreational class registrations and facility reservations for its athletic fields, recreation centers, and senior centers. PRCSA has been utilizing CivicPlus since December of 2017 after conducting a competitive Request for Proposals (RFP) process.
PRCSA’s most recent agreement with Civic Plus, LLC was from December 1, 2022 through November 30, 2024. PRCSA recommends continuing to use the software offered by CivicPlus from December 1, 2024 through December 16, 2025 and to have an option to extend the agreement an additional year through December 16, 2026.
Due to the previous agreement, awarding the proposed agreement would exceed the City Manager’s award authority for a fiscal year. Therefore, PRCSA is requesting City Council approval to maintain continuity of services for residents with the current recreation-based software offered by CivicPlus.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
CivicPlus Recreation Software Agreement
December 17, 2024
4 7
1 1
FISCAL IMPACT
Funds are available in the following account and funds will be budgeted and made available in future fiscal years, pending City Council approval of the City’s annual budget. Any unused contract authority in a fiscal year may be used in subsequent years, within the term of the agreement.
Fiscal
Year
Accounting Unit-
Account #
Fund and Account Description Amount
2024-
2025
01113230-62300 Recreation & Community
Services -General Fund -
Contract Services-Professional
$26,616
2025-
2026
01113230-62300 Recreation & Community
Services -General Fund -
Contract Services-Professional
$23,384
EXHIBIT(S)
1. Agreement with CivicPlus, LLC
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services
Approved By: Alvaro Nuñez, City Manager