MEMORANDUM
To:
Tamara Bogosian
Senior Assistant City Attorney Date: January 6, 2025 Susan Gorospe
py@Bl; Police Administrative Budget Manager
Subject: REQUEST FOR DESTRUCTION OF RECORDS
The Police Department requests your consent to destroy records listed on the attached request, in accordance with the retention schedule outlined in City Council resolution 2013-014.
Please review this report and return a signed and dated copy of the attached pages approving the destruction of these records.
Thank you.
Susan Gorospe
Police Administrative Budget Manager
Santa Ana Police Department
EXHIBIT 2
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
JANUARY 2025
RECORD
CATEGORY
RECORD
SERIES RECORD DESCRIPTION
RECORD ST ART
DATE/RETENTION
PERIOD
RECORD
PERIOD
GOVT.
CODE
BOX
NO.
Payroll
Documentation
Leave of
Absence
Authorizing absence forms to
record attendance and
earned time (i.e. chits, court
pay); may include grants
Date Prepared + 2
years
2013 -
2018
34090 1-31
Payroll
Documentation
Time
Exception
Sheets
Labor expenditure charges to
applicable Fund/Activity
other than home account (i.e.
timesheets)
Date Prepared + 3
years
2013 -
2018
34090 32-35
PREPARED BY:
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Susan Gorospe Date
Police Administrative Budget Manager
Number of Boxes to be Destroyed: 35
CONSENT BY:
Robert Rodriguez
Police Chief
Police Department
ROVED BY:
Bogosian
Senior Assistant City Attorney
(- 1-zr
Date
Date
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
JANUARY 2025
Division Name: Budget Division
Records destroyed by:
Print Name & Badge # Signature
Date of destruction:
Once your records have been destroyed return this form to the Records Manager and keep a copy of this form for your files.