Public Works Agency
www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 21, 2025
TOPIC: Rousselle Street Flood Protection Project
AGENDA TITLE
Approve an Appropriation Adjustment and Award a Construction Contract to Mike Bubalo Construction Co., Inc. for the Rousselle Street Flood Protection Project (Project No. 23-6627) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $831,000 in prior year fund balance in the Federal Clean Water Protection Fund, Prior Year Carryforward revenue account (No. 05717002-50001) and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account (No. 05717640-66220). (Requires five affirmative votes.)
2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to add $831,000 of Federal Clean Water Protection Enterprise funding for the Rousselle Street Flood Protection Project (No. 23-6627).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $5,139,259, which includes $4,113,259 for the construction contract, $615,000 for contract administration, inspection, and testing, and $411,000 project contingency for unanticipated unforeseen work.
4. Award a construction contract to Mike Bubalo Construction Co., Inc., the lowest responsible bidder, in the amount of $4,113,259, for construction of the Rousselle Street Flood Protection Project, for a term beginning January 21, 2025 and ending upon project completion, and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-57 was filed with the Orange County Clerk- Recorder for the project.
Rousselle Street Flood Protection Project
January 21, 2025
4 7
7 2
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City experiences significant flooding of roadways during intense rain events, which can have negative impacts on vehicle and pedestrian travel, business operations, and can cause property damage. The City’s 2018 Storm Drain Master Plan recommended numerous stormdrain system improvements citywide in order to facilitate storm flows and reduce flooding. The Public Works Agency has successfully sought grant opportunities to fund such projects and was awarded $4,675,000 from the Prop 68 Floodplain, Management, Protection, and Risk Awareness (FMPRA) grant program for the Rousselle Street Flood Protection Project.
This project features the upgrade of existing stormdrain infrastructure along Rousselle Street, from Warner Avenue to St. Gertrude Place, which will connect to the newly constructed stormdrain on Warner Avenue (Exhibit 1). The project also includes new drought-tolerant landscaping along the Maple Bike Trail, interpretive signage, asphalt paving, new curb-ramps, new curbs and gutters, striping, and stormwater treatment devices. The goal of the project is to increase the capacity of the City’s stormdrain system in the Delhi Channel Watershed to better facilitate storm flows.
Public Outreach and Contractor Participation
This project was originally advertised for bid on October 22, 2024, with bids due on November 12, 2024. To provide an opportunity for local vendors to submit bids, the City notified 2,615 regional vendors via PlanetBids, many of which are Santa Ana based.
Ten vendors requested bidding documents, and a total of ten bids were received. Bids were not received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on October 23, 2024 and October 30, 2024. The project was also advertised in PlanetBids from October 22, 2024 through November 12, 2024. Bids were received electronically via PlanetBids on November 12, 2024.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Mike Bubalo Construction Co., Inc. Baldwin Park, CA $4,058,259 2 Big Ben Inc. Irvine, CA $4,186,750
3 Beador Construction Company,
Inc. Costa Mesa, CA $4,479,200
4 Mladen Buntich Construction Co.,
Inc. Upland, CA $4,845,009
Rousselle Street Flood Protection Project
January 21, 2025
4 7
7 2
RANK BIDDER’S NAME LOCATION BASE BID
5 Excel Paving Co. Long Beach, CA $4,998,952
5 KEC Engineering Corona, CA $5,013,490
7 Los Angeles Engineering Inc. Covina, CA $5,615,000
8 Griffith Company Brea, CA $6,022,757
9 GMZ Engineering, Inc. Westlake Village,
CA $6,674,824
10 Lonerock, Inc. Irvine, CA $6,848,179
A total of ten bids were received. Mike Bubalo Construction Co., Inc. submitted the lowest responsive base bid in the amount of $4,058,259 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined by the Base Bid. A Bid Alternative item was also included in the project specifications for additional drought tolerant landscaping along the Maple Bike Trail (Exhibit 3).
In the past five years, Mike Bubalo Construction Co., Inc. has not performed any work for the Public Works Agency. Based on the bid analysis and a contractor reference check, staff recommends awarding the construction contract to Mike Bubalo Construction Co., Inc., for the construction of the Rousselle Street Flood Protection Project (Exhibit 4).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $5,139,259.
Project Item Total
Construction Contract Bid Amount $4,113,259
Construction Administration $328,000
Inspection $205,000
Testing $82,000
Rousselle Street Flood Protection Project
January 21, 2025
4 7
7 2
Project Contingencies $411,000
TOTAL CONSTRUCTION DELIVERY COST $5,139,259
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Sections 15301(b), 15301(c), and 15302(c) of the CEQA guidelines for projects consisting of the replacement or reconstruction of existing publicly owned utilities, streets, sidewalks, and gutters. The project continues these parameters of the CEQA guidelines and Categorical Exemption Environmental Review No. ER-2024-57 was filed with the Orange County Clerk-Recorder for the project (Exhibit 6).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $5,139,259. All funds are available for expenditure in Fiscal Year 2024-2025.
Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-2026.
The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary.
With approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the Federal Clean Water Protection Enterprise, Improvements Other Than Building (No. 05717640-66220). The spendable portion of the fund balance is estimated to be $6,957,265 at June 30, 2025, which is sufficient to allow for the recommended appropriation of $831,000. The funds will be budgeted and available for this item in the accounts below.
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
Original Budget
2024-25 16417640-66220
(23-6627)
PWA
Enterprise
Capital
Grants
Public Works – Water
Quality and Control,
Improvements Other Than
Building
$4,675,000
Appropriation Adjustment
2024-25 05717640-66220
(23-6627)
Federal
Clean Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Improvements Other Than
Building
$831,000
Total $5,506,000
Rousselle Street Flood Protection Project
January 21, 2025
4 7
7 2
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Project Exhibit
4. Construction Contract
5. Cost Analysis
6. Environmental Documentation
7. FY 2024-25 Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager