Parks, Recreation, and Community Services Agency
www.santa-ana.org/parks
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 21, 2025
TOPIC: Third Amendment with A1 Party Rental for Event Equipment Rental Services
AGENDA TITLE
Third Amendment with A1 Party Rental for Event Equipment Rental Services at City Events (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement amendment with A1 Party Rental for event equipment rental services at City events to increase the annual amount by $50,000 through March 31, 2025, for a new agreement total of $590,000 (Agreement No.
A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 5, 2022, the City of Santa Ana awarded an agreement to A1 Party Rental for equipment rental services at City Events. The award was made through a Request for Proposal process where A1 was selected.
On October 4, 2022, an amendment was issued to increase the annual amount by $64,000 per year through March 31, 2025 to accommodate the additional events that the Parks, Recreation, and Community Services Agency (PRCSA) undertook. The size of City events such as Fourth of July, Chicano Heritage Festival, Fiestas Patrias, Mid-Autumn, and Winter Village continues to grow. On January 16, 2024, the City awarded an amendment to increase the annual amount by $45,000 per year to cover the increase of existing and new events. With each event growing yearly, the City is looking to increase the agreement amount by $50,000 to accommodate the last event of the agreement, the Tet Festival.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
PRCSA has been able to identify funding in its Fees & Donations Contractual Services account (02213200-62300) to support this increase, although PRCSA intends to request additional General Fund dollars at the Mid-Year Update to provide for costs related to
Agreement Amendment with A1 Party Rental Event Equipment Rental Services January 21, 2025
4 7
9 1
events that were over the estimated amount when the Fiscal Year 2024-2025 budget was developed.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 24-25 02213200-62300 PRCSA Fees
& Donations
PRCSA Fee & Donation-
Contract Services-Professional
$50,000
EXHIBIT(S)
1. Agreement Amendment
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency
Approved By: Alvaro Nuñez, City Manager