Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 4, 2025
TOPIC: Agreement Amendments for On-Call Construction Management and Inspection Services
AGENDA TITLE
Amendments to Agreements with AKM Consulting Engineers, Anser Advisory Management, LLC, Ardurra Group, Inc., Cannon, and Willdan Engineering for On-Call Construction Management and Inspection Services
RECOMMENDED ACTION
Authorize the City Manager to execute the first amendment to the standard agreements with AKM Consulting Engineers, Anser Advisory Management, LLC, Ardurra Group, Inc., Cannon, and Willdan Engineering to provide on-call construction management and inspection services and increase the contract amount by $3,000,000 for a total amount not to exceed $6,000,000, for the remaining term (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On July 18, 2023, the Public Works Agency (PWA) released Request for Proposals (RFP) No. 23-122 to select five consultants to provide on-call construction management and inspection services on an as-needed or on-call basis for the City of Santa Ana’s PWA Construction Services Section. These contracts are a critical resource for managing fluctuating workloads and varying demands for inspection and contract management services across the City. The variable nature of construction projects often results in periods of high activity that require additional staffing, including inspectors and project managers. Utilizing on-call contractors allows the City to bring in skilled personnel on an as-needed basis to address workload surges. This flexible service delivery model ensures that we are able to meet increased demands.
By utilizing these contracts, staff can better control costs while maintaining the quality and efficiency of their work during periods of high demand, ultimately benefitting both the City’s budget and the timely completion of essential projects. Staff recommends the approval of this first amendment to increase the shared total aggregate amount of the agreement to $6,000,000 for the remainder of the contract term (Exhibit 1-5).
Agreement Amendment for On-Call Construction Management and Inspection Services February 4, 2025
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
There is no fiscal impact at this time. Before utilizing on-call services, Public Works Agency (PWA) staff must obtain approval from the Finance and Management Services Agency (FMSA) by submitting a Notice to Proceed Request. This request must specify the funding source and the required dollar amount. FMSA will verify that the necessary funds are encumbered and available within the authorization and aggregate limits of these agreements. Once approved, PWA will issue a Notice to Proceed detailing the specific scope and maximum expenditure for the task.
EXHIBIT(S)
1. Amendment to Agreement with AKM Consulting Engineers
2. Amendment to Agreement with Anser Advisory Management, LLC
3. Amendment to Agreement with Ardurra Group, Inc.
4. Amendment to Agreement with Cannon
5. Amendment to Agreement with Willdan Engineering
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager