Public Works Agency
www.santa-ana.org/pw
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 18, 2025
TOPIC: Architectural Design Services for Santa Ana Downtown Parking Structures Improvements
AGENDA TITLE
Agreement with IDS Group for Architectural Design Services for Santa Ana Downtown Parking Structures Improvements (Project No. 25-9004) (Non-General Fund)
RECOMMENDED ACTION
Approve an agreement with IDS Group for architectural design services for Santa Ana Downtown Parking Structures Improvements for an amount of $157,587 plus a 10% contingency of $15,759, for a total amount not to exceed $173,346, for a term beginning February 18, 2025 and expiring February 17, 2027, with a provision for a two-year extension without additional funds (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
In 2022, the City applied to District 46 Congressman Luis Correa’s Office to request an earmark grant from the Department of Housing and Urban Development’s (HUD) Economic Development Initiative Community Project Funding & Miscellaneous Grants to fund the Downtown Business Improvement Initiative for the City of Santa Ana. The City was awarded $2,500,000 in grant funding for its Downtown Business Improvements Initiative. On August 6, 2024, Council approved an agreement with HUD to accept the grant funds and execute the projects focused specifically for parking structure improvements.
The Public Works Agency, in collaboration with the Community Development Agency, released a Request for Proposal (RFP) No. 24-100A on September 26, 2024, by which it sought a qualified Consultant having special skills and knowledge in the field of engineering, architecture, and administrative services to develop and provide design plans for the city-owned Parking Structures Improvements.
The City owns and operates three public parking structures in Downtown Santa Ana.
These parking Structures were built between 1960 and the 1990’s. The City-owned parking structures; Fiesta Parking Structure (300 E. 5th Street), Garage C Parking Structure (310 Birch Street), and Garage D Parking Structure (420 N Main Street)
Architectural Design Services for Santa Ana Downtown Parking Structure Improvements February 18, 2025
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(Exhibit 1), continue to operate in their original conditions. In an effort to enhance the use, appearance, and safety of these structures, this agreement aims to modernize the facilities by upgrading signage, lighting, parking stalls, and structural deficiencies.
Preparation of engineered plans, specifications, and cost estimates for the improvements are scheduled to be completed and ready for construction by December 2025. Once the design phase is complete, staff will proceed to the construction phase and present a construction contract for City Council consideration. The proposed design services contract term allows for an optional two-year extension for unforeseen or unexpected needs that requires the consultant’s support during the future construction phase.
The RFP was advertised on the City’s online procurement management and publication system, with proposals due on October 28, 2024. A summary of vendor participation is as follows:
1,812 Vendors notified
4 Santa Ana vendors notified
85 Vendors downloaded the bid packet
4 Bids received
0 Bid received from Santa Ana vendors
Four proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the four responding firms and their ranking:
Firm City Rank
IDS Group Irvine, California 1
Walker Consultants Irvine, California 2
Pcubed Associates Inc. Buena Park, California 3
DKY Associated Irvine, California 4
Staff recommends awarding an agreement to IDS Group to provide full concept design services (Exhibit 2) based upon the scope of work and selection criteria outlined in RFP 24-100A. Their proposal demonstrated the firm has the necessary capacity and expertise to complete the required services. The firm’s rates are reasonable and within industry standards, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action Architectural Design Services for Santa Ana Downtown Parking Structure Improvements February 18, 2025
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FISCAL IMPACT
All funds are available for expenditure in Fiscal Year 2024-2025. Any unspent budget in Fiscal Year 2024-2025 will be included in future year Carry Forward request for City Council consideration.
Fiscal Year Accounting
Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.
Description
Amount
2024-25
41818834-62300
(25-9004)
CDA Capital
Projects
Downtown
Business
Improvements,
Contract Services-
Professional
$173,346
Total: $173,346
EXHIBIT(S)
1. Location Map
2. Agreement
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager