Public Works Agency
www.santa-ana.org/pw
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 18, 2025
TOPIC: On-Call Water Resources Engineering Services
AGENDA TITLE
Agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt-Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC for On-Call Engineering Services (No. 24-083) (Non-General Fund)
RECOMMENDED ACTION
Approve agreements with Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt-Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC to provide on-call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three-year term beginning February 18, 2025 and expiring February 17, 2028, with provisions for two one-year extensions (Core Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency Water (PWA) Water Resources Division (Water Division) oversees and maintains the daily operations of the City’s water and sanitary systems.
The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District.
On June 25, 2024, PWA released a Request for Proposals (RFP) by which it sought the services of qualified consulting firms to provide on-call engineering services. The chosen consultants will supplement City staff by providing professional engineering design and cost estimating for civil works projects related to water, sewer, recycled water systems, and other projects related to PWA Water Division’s operations. The RFP was advertised on the City’s online bid management and publication system (PlanetBids) and proposals were received electronically via PlanetBids on July 23, 2024.
On-Call Water Resources Engineering Services
February 18, 2025
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The following table summarizes the participation of firms for RFP 24-083:
848 Vendors notified
39 Santa Ana vendors notified
61 Vendors downloaded the RFP Packet
15 Proposals received
2 Proposals received from Santa Ana Vendors
Proposals were solicited, opened on August 12, 2024, and evaluated. Fifteen proposals were submitted by the RFP deadline and all were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP, and the following summarizes the top nine responding firms and their rankings:
Firm City Rank
Tetra Tech EC, Inc. Irvine, CA 1
Huitt-Zollars, Inc. Irvine, CA 2
Psomas Santa Ana, CA 3
Cannon Corporation Los Angeles, CA 4
Kleinfelder, Inc. Laguna Hills, CA 5
EEC Environmental Orange, CA 6
Water Works Engineers, LLC Torrance, CA 7
JIG Consultants Orange, CA 8
Akel Engineering Group, Inc. Fresno, CA 9
Each of the proposals demonstrated the firms have the necessary capacity and expertise to complete the required services. Therefore, staff recommends awarding agreements to Akel Engineering Group, Inc., Cannon Corporation, EEC Environmental, Huitt-Zollars, Inc., JIG Consultants, Kleinfelder, Inc., Psomas, Tetra Tech EC, Inc., and Water Works Engineers, LLC (Exhibits 1-9), to ensure sufficient resources are available to meet the needs of the PWA Water Division.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $61,623 are budgeted and available for expenditure in the current fiscal year. Funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
The available budgeted account balance in this fund is $61,623; however, staff requests contract authority for $100,000 to allow for emergencies and unforeseen work. If it On-Call Water Resources Engineering Services
February 18, 2025
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becomes necessary to use the full contract authority, staff would reallocate budget within the department and fund in compliance with the City’s budgetary controls.
Fiscal
Year
Accounti
ng Unit -
Account
#
Fund
Description Accounting Unit,
Account
Description
Budget
Available /
Projected
Requested
Contract
Authority
Contract (3-Year Term)
2024-25
(Feb –
June)
06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$61,623 $100,000
2025-26 06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$300,000 $300,000
2026-27 06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$400,000 $400,000
2027-28
(July –
Jan)
06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$200,000 $200,000
Optional Two, 1-Year Extensions
2027-28
(Feb –
June)
06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$250,000 $250,000
2028-29 06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$500,000 $500,000
2029-30
(July –
Jan)
06017645
-62300 Water
Water Admin &
Engineering,
Contract Services-
Professional
$250,000 $250,000
Total: $1,961,623 $2,000,000
On-Call Water Resources Engineering Services
February 18, 2025
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EXHIBIT(S)
1. Agreement with Akel Engineering Group, Inc.
2. Agreement with Cannon Corporation
3. Agreement with EEC Environmental
4. Agreement with Huitt-Zollars, Inc.
5. Agreement with JIG Consultants
6. Agreement with Kleinfelder, Inc.
7. Agreement with Psomas
8. Agreement with Tetra Tech EC, Inc.
9. Agreement with Water Works Engineers, LLC
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager