Public Works Agency
www.santa-ana.org/pw
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Bristol-Tolliver Street Urban Greening Project
AGENDA TITLE
Approve Appropriation Adjustment and Award a Construction Contract to Legion Contractors, Inc. for the Bristol-Tolliver Street Urban Greening Project (Project No. 24- 6600) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $1,500,000 in prior year fund balance in the Federal Clean Water Protection Fund, Prior Year Carryforward revenue account (No. 05717002-50001) and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account (No. 05717640-66220). (Requires five affirmative votes.)
2. Approve an amendment to the Fiscal Year 2024-25 Capital Improvement Program to add $1,500,000 of Federal Clean Water Protection Enterprise funding for the Bristol-Tolliver Street Urban Greening Project (No. 24-6600).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,581,808, which includes $3,808,800 for the construction contract, $392,128 for contract administration, inspection, and testing, and $380,880 project contingency for unanticipated for unforeseen work.
4. Award a construction contract to Legion Contractors, Inc., the lowest responsible bidder, in the amount of $3,808,800, for construction of the Bristol-Tolliver Street Urban Greening Project, for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-110 was filed with the Orange County Clerk- Recorder for the project.
GOVERNMENT CODE §84308 APPLIES: No
Bristol-Tolliver Street Urban Greening Project
March 18, 2025
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DISCUSSION
The Public Works Agency (PWA) Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the City. In March 2018, City Council approved the Bristol Specific Plan amendment. The Bristol Specific Plan designated the parcel on the corner of Bristol Street and Tolliver Street as park land (Exhibit 1). In January 2023, City Council approved a resolution to apply for grant funding from the California Natural Resources Agency’s Urban Greening Grant Program (No. 2023-002). On April 2023, the City was awarded $3,502,000 for the Bristol-Tolliver Street Urban Greening Project (Project). The Project will transform approximately 1.25- acres of vacant, City-owned parcels into a new neighborhood park. Of the awarded funds, approximately $420,692 was allocated to consultant design services and grant management, leaving a remaining budget of $3,081,808 for the construction of the Project.
The project features a stormwater bioretention basin and stormwater harvest/reuse system for the park’s irrigation. The project also includes play equipment and adult fitness equipment with shade structures, pedestrian pathways, lighting, picnic areas, educational signage, and drought tolerant landscaping (Exhibit 2). A skate park and basketball court were included in the project’s final design; however, funding has not been identified to construct these features so they are not currently included in the construction contract. Turf will be installed in these locations until funding is identified and these features could be installed as Phase II of the project. The project will improve water quality in the Newport Bay watershed and enhance recreational opportunities for the community.
A copy of construction plans, contracts, specifications, and all related reference materials, such as The Greenbook, are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Contractor Participation
This project was originally advertised for bid on December 19, 2024, with bids due on January 23, 2025. To provide an opportunity for local vendors to submit bids, the City notified 1,743 regional vendors via PlanetBids, many of which are Santa Ana based.
Thirteen vendors requested bidding documents, and a total of 13 bids were received.
One bid was received from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 23, 2024, December 30, 2024, and January 6, 2025. The project was also advertised in PlanetBids from December 19, 2024 through January 23, 2025. Bids were received electronically via PlanetBids on January 23, 2025.
Bristol-Tolliver Street Urban Greening Project
March 18, 2025
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Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Legion Contractors, Inc. Los Angeles, CA $3,808,800
2 Los Angeles Engineering Inc. Covina, CA $3,952,000
3 Environmental Construction, Inc. Woodland Hills, CA $4,193,762 4 Vido Samarzich, Inc. Rancho Cucamonga, CA $4,278,980
5 KYA Services, LLC Santa Ana, CA $4,335,630
6 Urban Habitat La Quinta, CA $4,408,919
7 C.S. Legacy Construction, Inc. Walnut, CA $4,426,892
8 PCN3, Inc. Los Alamitos, CA $4,481,156
9 Bedrock Group, Inc. La Cañada, CA $4,610,020
10 CEM Construction Corp Montebello, CA $4,883,195
11 GMZ Engineering, Inc. Westlake Village, CA $5,052,140 12 Pub Construction Inc. Diamond Bar, CA $5,590,108
13 Lonerock, Inc. Irvine, CA $5,994,110
A total of 13 bids were received. Legion Contractors, Inc. submitted the lowest responsive base bid in the amount of $3,808,800 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined by the Base Bid. Bid Alternative items were also included in the project specifications for a basketball court and skate park, however budget has not been identified for these items so they are not included in the contract award.
Legion Contractors, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, including the completed construction of Gerardo Mouet Park and the current construction on the New Outdoor Library at Jerome Park project. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to Legion Contractors, Inc. for construction of the Project (Exhibit 4).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Bristol-Tolliver Street Urban Greening Project
March 18, 2025
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Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $4,581,808.
Project Item Total
Construction Contract Bid Amount $3,808,800
Construction Administration 230,000
Inspection 75,000
Testing 87,128
Project Contingencies (10%) 380,880
TOTAL CONSTRUCTION DELIVERY COST $4,581,808
Project Schedule and Contract Time
The completion date is January 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor.
The contract time for this project is 160 working days, as specified in the bid documents.
Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The projected project schedule is provided below.
Project Milestones
Milestone Estimated Completion
Date Notes
Administrative Startup April 2025 Contract execution, bonds, insurance
Material Procurement April-May 2025 Lead times may affect schedule
Contractor Mobilization May 2025 Start of construction
activities
Project Completion January 2026 Based on 160 working
days
Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Project features not included in this contract, such as the Skatepark and Bristol-Tolliver Street Urban Greening Project
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Basketball court, may be incorporated as a future project, subject to funding and will be presented to City Council for approval.
Public Outreach
Staff attended several Central City and Pico-Lowell neighborhood association meetings to solicit input and provide presentations about the Project. Staff will distribute construction update materials to the community prior to the project starting construction.
The contractor is also required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Sections 15303 (Class 3), 15304 (Class 4), and 15332 (Class 32) of the CEQA guidelines as the project constitutes construction of a limited number of small facilities or structures, minor alterations to land which do not involve the removal of trees, and an in-fill development project. The project continues these parameters of the CEQA guidelines and Categorical Exemption Environmental Review No. ER-2024-110 was filed with the Orange County Clerk-Recorder for the project (Exhibit 5). A Notice of Exemption Explanation of Qualification Report was also prepared by the Design consultant, which includes project design features to mitigate environmental impacts.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $4,581,808. All funds are available for expenditure in Fiscal Year 2024-25.
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2025-2026 (Exhibit 6).
The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Should additional contingency is necessary due to unforeseeable conditions, staff will return to City Council for authorization and appropriation..
With approval of the requested appropriation adjustment, portions of the accumulated fund balance will be appropriated for spending in the Federal Clean Water Protection Enterprise, Improvements Other Than Building Account (No. 05717640-66220). The spendable portion of the Federal Clean Water Protection Enterprise fund balance is estimated to be $6,126,265 at June 30, 2025, which is sufficient to allow for the recommended appropriation of $1,500,000. The funds will be budgeted and available for this item in the accounts below.
Bristol-Tolliver Street Urban Greening Project
March 18, 2025
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Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
Current Budget
2024-25 16417640-66220
(24-6600)
PWA
Enterprise
Capital
Grants
Public Works – Water
Quality and Control,
Improvements Other Than
Buildings
$3,081,808
Appropriation Adjustments
2024-25 05717640-66220
(24-6600)
Federal
Clean Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Improvements Other Than
Buildings
$1,500,000
Total $4,581,808
EXHIBIT(S)
1. Location Map
2. Project Exhibit
3. Bid Proposal
4. Construction Contract
5. Environmental Documentation
6. FY 2024-25 Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager