Public Works Agency
www.santa-ana.org/pw
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 18, 2025
TOPIC: Centennial Park Improvements Project
AGENDA TITLE
Approve Appropriation Adjustment and Award a Construction Contract to KYA Services, LLC for the Centennial Park Improvements Project (No. 22-2755) (General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $2,250,000 of accumulated General Fund account balance and appropriate the same amount into the PWA Services, Improvements Other Than Buildings (01117607-66220) expenditure account. (Requires five affirmative votes.)
2. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include an additional $6,241,000 in construction funds for the Centennial Park Improvements Project (No. 22-2755).
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $6,241,000, which includes $5,941,000 for the construction contract and $300,000 for contract administration, inspection, and testing.
4. Award a construction contract to KYA Services, LLC, the lowest responsible bidder, in accordance with the base bid in the amount of $5,941,000, subject to change orders, for construction of the Centennial Park Improvements Project (No. 22-2755), for a term beginning March 18, 2025 and authorize the City Manager to execute the contract.
5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Section 15301 of the CEQA Guidelines. Categorical Exemption Environmental Review No. ER- 2025-15 was filed for the Centennial Park Improvements Project.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) Engineering Services is responsible for the administration and oversight of all Capital Improvement Projects in the City. Centennial
Centennial Park Improvements Project
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Park is a 65-acre city park located on the west edge of the city alongside the Santa Ana River bike trail (Exhibit 1). On March 3, 2020, City Council directed Staff to study the feasibility of Centennial Park improvements. On December 7, 2021, City Council awarded a consultant agreement for Centennial Park conceptual design services.
Subsequently, on December 6, 2022, following a Request for Proposals (RFP) process, City Council awarded an agreement to prepare engineered plans and specifications for park improvements. On June 4, 2024, City Council allocated $4,000,000 towards construction of park improvements.
The Centennial Park Improvements Project (No. 22-2755) will consist of developing the southwest area of Centennial Regional Park and will feature a walking trail, access and connection to the Santa Ana River, a lakeside event area, picnic areas, fencing, site lighting, security cameras, open space, automated irrigation system utilizing reclaimed water, water wise landscaping, a dog park area, restroom building with dog wash area, and a new parking lot with a drop-off area (Exhibit 2).The project intends to enhance a
4.57-acre undeveloped area of Centennial Park with grass and passive open free play fields with active programming and activities described above.
A copy of construction plans, contracts, specifications and all related reference materials, such as The Greenbook, are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 80 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of seven bids were received. One bid was received from a Santa Ana based contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on October 11, 2024 and October 16, 2024. The project was also advertised in PlanetBids from October 8, 2024 to November 27, 2024. Bids were received electronically via PlanetBids on November 27, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Doja, Inc. Ontario, CA $4,866,000
2 KYA Services, LLC Santa Ana, CA $5,941,000
3 Aster Construction Services Los Angeles, CA $6,199,376 4 Armstrong Cal Builders Stanton, CA $6,108,915
5 Legion Contractors, Inc. Los Angeles, CA $6,818,000
6 Environmental Construction, Inc. Woodland Hills, CA $10,838,316 Centennial Park Improvements Project
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RANK BIDDER’S NAME LOCATION BASE BID
7 Pub Construction, Inc. Diamond Bar, CA $12,387,000
A total of seven bids were received and all were deemed responsive. Doja, Inc. submitted the lowest responsive base bid in the amount of $4,866,000. After the bid deadline period, Doja, Inc. requested to withdraw their bid proposal due to a clerical error, and has elected not to perform this project.
As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. The second lowest bidder, KYA Services, LLC, a Santa Ana vendor, has submitted the next lowest amount base bid in the amount of $5,941,000. (Exhibit 3).
This will be the first project KYA Services, LLC will build in Santa Ana. KYA Services has done similar projects in the past for other public agencies. Most recently completing playground renovations for the City of Anaheim and park renovations for the City of Irvine. Based on a contractor’s reference check, staff was informed that KYA Services performed quality work for those agencies. Based on the bid analysis, staff recommends awarding the construction contract to the next lowest responsive bidder, KYA Services, LLC. (Exhibit 4).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection will be performed by in-house staff and will include special inspections and testing done by a third party. Staff feels confident in delivering this project without contingency funds given the low risk location and nature of the work.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $6,241,000.
Project Item Total
Construction Contract Bid Amount $5,941,000
Construction Administration 0 (In-House)
Inspection 0 (In-House)
Testing 300,000
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $6,241,000
Project Schedule and Contract Time
The completion date is March 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor.
Centennial Park Improvements Project
March 18, 2025
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The contract time for this project is 200 working days, as specified in the bid documents.
Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The projected project schedule is provided below.
Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup March 2025 Contract execution, bonds, insurance
Material Procurement N/A Procurement may take place
concurrently with construction.
Contractor Mobilization June 2025 Start of construction activities Project Completion March 2026 Based on 200 working days Project Phasing
The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Project features not included in this contract may be incorporated as a future project, subject to funding, and will be presented to City Council for approval.
Public Outreach
Three community workshops were held to involve residents in the concept development and design process: January 2022, July 2022, and April 2023. Held on Saturday mornings in Centennial Park, adjacent to the project site in the reservation’s office conference room, these meetings were interactive and informal, in an effort to engage the community to share their ideas and help shape the layout and design features. As part of standard community outreach practices, prior to start of construction, Staff will contact the Centennial Park and Windsor Village neighborhood associations and Godinez High School to distribute construction update materials. The contractor is also required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
Pursuant to the provisions of the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301 of the CEQA Guidelines. Categorical Exemption Environmental Review No. ER-2025-15 was filed for Project 22-2755 (Exhibit 5).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $6,241,000. All funds are available for expenditure in Fiscal Year 2024-25 Centennial Park Improvements Project
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(Exhibit 6). Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2025-2026.
With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the PWA Services, Improvement Other Than Buildings Account (No. 01117607-66220). As reported in the Mid-year Budget Report on March 4, 2025, the estimated General Fund Balance of $16.1 million is available for one-time spending and is sufficient to fund the $2,250,000 request for the Centennial Park Improvements project. The funds will be budgeted and available for this item in the accounts below.
Fiscal
Year
Accounting Unit
– Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
APPROPRIATION ADJUSTMENT
2024-25 01117607-66220
(22-2755) General Fund
PWA Services,
Improvements Other
Than Buildings
$2,250,000
CURRENT BUDGET
2024-25 31413260-66220
(22-2755)
Residential
Development
District 4
Acquisition and
Development,
Improvements Other
Than Buildings
$400,000
2024-25 01117607-66220
(22-2755) General Fund
PWA Services,
Improvements Other
Than Buildings
$3,591,000
TOTAL $6,241,000
EXHIBIT(S)
1. Location Map
2. Project Site Plan
3. Bid Proposal
4. Construction Contract
5. Environmental Determination
6. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager