Public Works Agency
www.santa-ana.org/pw
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 1, 2025
TOPIC: Fire Station 70 Restroom Remodel and Generator Replacement
AGENDA TITLE
Construction Contract to BNS Construction for the Fire Station 70, 2301 Old Grand Street, Remodel, ADA Restroom and Generator Upgrade (Project No. 24-6626) (General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $716,250 in construction funds for the Fire Station 70 Remodel, ADA Restroom and Generator Project.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $716,250 which includes $573,000 for the construction contract, $85,950 for contract administration, inspection, and testing, and a $57,300 project contingency for unanticipated or unforeseen work.
3. Award a construction contract to BNS Construction, the lowest responsible bidder, in accordance with the base bid in the amount of $573,000, subject to change orders, for the remodel of Fire Station 70 ADA Restroom and Generator Replacement for a term beginning upon April 1, 2025, and authorize the City Manager to execute the contract.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-11 was filed for project 24-6626.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s (PWA) Parks, Fleet, and Facilities team maintains most City facilities, including ten fire stations occupied by the Orange County Fire Authority (OCFA). Together with OCFA, staff assessed all Santa Ana fire stations and prioritized repairs and improvements. It was identified that the restrooms at Fire Station 70, located at 2301 Old Grand Street (Exhibit 1), currently do not meet the accessibility standards set by the Americans with Disabilities Act (ADA) and require remodeling. Built
Fire Station 70 ADA Restroom Remodel and Generator Replacement April 1, 2025
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in 1971, this fire station’s restroom is original to the structure. Additionally, the emergency generator, which powers the facility during power outages, is 54 years old and has become outdated and in need of replacement.
Improvements to the facility include updating lighting, plumbing fixtures, finishes, demolition and installation of non-loadbearing interior partitions and ceiling finishes, and replacing the outdated generator on a level, flat, and hardened concrete pad. The pad will offer a level base for the generator, protect it from damage, and enhance safety and efficiency. Once completed, these improvements will ensure the facility remains in compliance with the latest building codes and ADA standards.
A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall.
Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 2,620 regional vendors via PlanetBids, several of which are Santa Ana based. A total of 23 bids were received. No bids were received from Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 2, 2024 and December 9, 2024. This project was also advertised in PlanetBids on November 26, 2024. Bids were received electronically via Planet Bids on January 13, 2025. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 BNS Construction Tarzana, CA $573,000
2 Estate Design and Construction Los Angeles, CA $610,557 3 Rhome Profile Construction Bellflower, CA $632,643
4 Triangle DeCon Services, Inc. Mission Viejo, CA $696,500 5 American Construction Company Anaheim, CA $704,513
6 Global Builders Inc. Laguna Hills, CA $749,888
7 R Dependable Const Inc. San Bernardino, CA $749,997
8 Fidelity Builders, Inc. Glendale, CA $787,700
9 Ambit Construction & Design, Inc. Los Angeles, CA $799,200 10 Far West Contractors Placentia, CA $860,022
11 KAH Construction LLC Canyon Country, CA $992,321
12 Loengreen, Inc. Los Angeles, CA $1,076,005
13 JRH Construction Company, Inc. Tustin, CA $1,077,261 14 AVA Builders, Inc. North Hollywood, CA $1,087,022
15 Metro Builders & Engineers Group, Ltd Newport Beach, CA $1,102,005 Fire Station 70 ADA Restroom Remodel and Generator Replacement April 1, 2025
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RANK BIDDER’S NAME LOCATION BASE BID
16 U.S Builders & Consultants Irvine, CA $1,138,700
17 Marjani Builders, Inc. Rancho Mission Viejo,
CA
$1,144,022
18 Urban Professional Builders, Inc. Pasadena, CA $1,264,022 19 The Nazerian Group Encino, CA $1,294,123
20 BBS Construction, Inc. West Covina, CA $1,332,022
21 Accurate Construction Company Inc. Covina, CA $1,336,092 22 MLC Constructors Inc. Corona, CA $1,344,181
A total of 23 bids were received and one was deemed unresponsive. BNS Construction submitted the lowest responsive base bid in the amount of $573,000 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the base bid.
This will be the first project BNS Construction will build in Santa Ana. BNS Construction has done similar projects in the past for other agencies. Most recently, they completed a similar ADA restroom renovation project for the U.S. Department of Veterans Affairs Contracting Office in Yorba Linda, CA. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to BNS Construction (Exhibit 3).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements.
Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project.
As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $716,250.
Project Item Total
Construction Contract Bid Amount $ 573,000
Construction Administration 42,975
Inspection 25,785
Testing 17,190
Project Contingencies 57,300
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 716,250
Fire Station 70 ADA Restroom Remodel and Generator Replacement April 1, 2025
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Project Schedule and Contract Time
The project completion date is March 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract for this project is 150 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The projected project schedule is provided below:
Project Milestones
Milestone Estimated
Completion Date
Notes
Administrative Startup April 2025 Contract execution, bonds, insurance
Material Procurement April-August 2025 Procurement for long lead items (panel, generator, automatic
transfer switch, electrical fixtures)
Contractor Mobilization August 2025 Start of construction activities Project Completion March 2026 Based on 150 working days Project Phasing
The contractor will be constructing this project in one singular phase, fulfilling the scope of work as outlined in the contract documents. Due to the long lead times in securing project materials, on-site work will not commence until materials have been secured (approx. August 2025). The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods.
Public Outreach
Construction will be confined to the fire station, ensuring that the community and neighborhoods remain unaffected. Staff has continuously met with OCFA to discuss the impact on their fire station. The contractor and staff will coordinate with OCFA throughout the project construction and will install signage at the project site indicating project details and contact information.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Review No. ER-2025-11 was filed for the project 24-6626 (Exhibit 4).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $716,250. All funds are available for expenditure in Fiscal Year 2024-2025.
Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2025-2026 (Exhibit 5).
Fire Station 70 ADA Restroom Remodel and Generator Replacement April 1, 2025
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The proposed contract enables staff to authorize a construction cost increase of up to 10%, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, staff will return to City Council with a project update and recommendations.
The funds are budgeted and available in the following accounts for this project.
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account Description Amount
Current Budget
2024-25 01115017-62300
(24-6626)
General
Fund
Fire – Service
Enhancement, Contract
Services - Professional
635,861
2024-25 01115330-62300
(24-6626)
General
Fund
Fire Suppression/EMS,
Contract Services -
Professional
80,389
TOTAL $716,250
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Environmental Determination
5. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager