Human Resources Department
www.santa-ana.org/hr
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 6, 2025
TOPIC: City Clerk Performance Evaluation and Compensation Adjustment
AGENDA TITLE
Third Amendment to City Clerk Employment Agreement
RECOMMENDED ACTION
Approve a third amendment to the City Clerk Employment Agreement reflecting the positive City Clerk performance evaluation conducted on April 15, 2025 and approving an increase to the City Clerk in the amount of deferred compensation provided by the City (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Clerk’s employment agreement with Jennifer L. Hall was first approved on February 7, 2023. The City Charter provides that the City Council shall conduct performance evaluations of its appointees on an annual basis. In addition, the City Clerk’s employment agreement provides for an annual performance evaluation and the opportunity for compensation adjustments based on positive evaluations. The City Council conducted a performance evaluation of the City Clerk on April 16, 2024. The City Clerk received a positive performance evaluation and the City Council allowed the City Clerk to return to the Council on October 15, 2024, for a mid-year performance evaluation.
Subsequently, the City Council conducted a performance evaluation of the City Clerk on October 15, 2024 and provided her with a positive performance evaluation, increase in compensation and an increase to the amount of deferred compensation provided by the City to an amount equal to the maximum contribution allowed by law (including the normal contribution only).
On April 15, 2025, the City Council provided the City Clerk with a positive performance evaluation for her annual review and directed staff to prepare an amendment to add the catch-up contribution to her deferred compensation provided by the City. There is no additional salary increase at this time.
ENVIRONMENTAL IMPACT
There are no environmental impacts associated with this action.
City Clerk Performance Evaluation and Compensation Adjustment May 6, 2025
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FISCAL IMPACT
Approval of these actions will result in an annual total contribution of approximately $1,875 in Fiscal Year 2024-25. There are sufficient funds in the City Clerk’s Office budget (account 01107031-61XXX) to cover the increased costs in the current fiscal year. The estimated total General Fund fiscal impact for FY2025-26 is $7,500, with funding to be included in the proposed budget for City Council consideration.
EXHIBIT(S)
1. Third Amendment to the City Clerk Agreement
Submitted By: Lori Schnaider, Executive Director of Human Resources Approved By: Alvaro Nuñez, City Manager