Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 6, 2025
TOPIC: Security Services for City Special Events
AGENDA TITLE
Agreement with Contemporary Services Corporation for Security Services for City Special Events (Specification No. 24-138) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Contemporary Services Corporation to provide security services for City special events in an amount not to exceed $500,000, for a three-year term beginning May 6, 2025 and expiring May 5, 2028, with provisions for two, one-year extensions (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Safety is a top priority at City events, and with rising attendance, contracting security services to support the Santa Ana Police Department (SAPD) helps ensure public safety and minimize potential incidents. To address this need, Request for Proposals (RFP) No. 24-138 was issued on December 3, 2024, through the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
224 Vendors notified
9 Santa Ana vendors notified
52 Vendors downloaded the RFP packet
18 Responsive proposals received
1 Proposal received from Santa Ana vendor
Proposals were solicited, opened on January 7, 2025, and evaluated. Eighteen proposals were submitted by the RFP deadline, were determined to be responsive to the specifications, and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP.
Staff recommends awarding an agreement to the highest-ranking firm, Contemporary Services Corporation (Exhibit 1). Contemporary Services Corporation has a large
Security Services for City Special Events
May 6, 2025
4 9
2 7
number of employees and extensive experience with complex events, similar to our events, allowing the security services to be more organized and focused on prioritizing public safety during large events.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 24-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The table below reflects estimates of amounts to expend by fiscal year; actual amounts may vary from year to year, but will not exceed the agreement total of $500,000 for the term of the agreement including extensions.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 24-25 01113017-
62300
General
Fund
PRCSA-Service
Enhancement-Contractual
Services Professional
$25,000
FY 25-26 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$100,000
FY 26-27 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$100,000
FY 27-28 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$100,000
FY 28-29 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$100,000
FY 29-30 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$75,000
Total $500,000
Security Services for City Special Events
May 6, 2025
4 9
2 7
EXHIBIT(S)
1. Agreement with Contemporary Services Corporation
Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency
Approved By: Alvaro Nuñez, City Manager