Police Department
www.santa-ana.org/pd
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 6, 2025
TOPIC: Automated License Plate Recognition Camera Installation and Maintenance Services
AGENDA TITLE
Agreements with Flock Group, Inc. and Motorola Solutions, Inc. for Automated License Plate Recognition Camera Installation and Maintenance Services (Specification No. 25- 034) (Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to execute a three-year agreement with Flock Group, Inc. to provide automated license plate recognition camera installation and maintenance services, for the estimated period of May 6, 2025 through May 5, 2028, with provision for one, two-year extension, for an amount of $196,560 plus a contingency amount of $15,000, for a total amount not to exceed $211,560. (Agreement No. A-2025-XXX).
2. Authorize the City Manager to execute a five-year agreement with Motorola Solutions, Inc. to provide automated license plate recognition camera installation and maintenance services, for the estimated period of May 6, 2025 through May 5, 2030, for an amount of $454,099 plus a contingency amount of $40,000, for a total amount not to exceed $494,099. (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Police Department strives to provide effective police services with integrity, respect, and compassion while fostering strong partnerships with the community it serves. Utilizing available technology that aligns with the City’s law enforcement practices remains a top priority. In support of these objectives, staff proposes adoption of an Automated License Plate Recognition (ALPR) program in the City of Santa Ana to significantly enhance the Police Department's ability to provide effective public safety services.
ALPR technology allows officers to focus on community engagement and proactive policing while the system automatically scans and processes thousands of license plates daily. ALPR systems capture data such as date, time, location, license plate details (state,
Automated License Plate Recognition Camera Installation and Maintenance Services May 6, 2025
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partial, paper, and no plate), and vehicle information (type and color). These features allow for retroactive search capabilities to investigate crimes. Moreover, ALPR systems utilize real-time alerting for “hotlist” vehicles, which include stolen vehicles, vehicles used in crimes, and vehicles associated with wanted criminals and missing persons. This feature allows for the immediate notification and response of police personnel to stop, investigate, and apprehend wanted criminals. ALPR technology gathers unbiased evidence while preserving individual privacy. The system does not identify, photograph, or record vehicle occupants. It does not access any personal information and does not employ facial recognition capabilities. The data collected by ALPR cameras is entirely anonymous and utilized for law enforcement investigations only.
With current staffing deficits within the Police Department, an ALPR program will help close the gap in service by leveraging technology to support policing efforts to effectively respond to and investigate criminal incidents. By enhancing our response capabilities, we can more effectively deter crime and improve overall community safety. Implementing ALPR technology in Santa Ana can enhance trust within our community by ensuring that policing efforts are data-driven and focused on actual crime trends, while reducing police contacts perceived to be prejudicial or arbitrary. The ability to gather timely and specific vehicle data can determine whether or not police personnel can obtain crucial evidence to assist in bringing justice to victims of crime in our city.
Santa Ana Ordinance No. NS-3041 authorizes the City to purchase contracts from any public agency utilizing a competitive bid process. Omnia Partners, Inc. awarded contract #23-6692-03, with Insight Public Sector, Inc., an authorized indirect reseller of Flock Group, Inc. for Installation of Safety Cameras, and the University of California Irvine Agreement (UCI) No. MCAV20230220 for Motorola Solutions, Inc. safety camera products and services were awarded as a result of open, competitive bidding, and meets the City’s requirement. Staff researched available procurement options and product offerings in the market and determined that Flock Group, Inc.'s automated license plate recognition cameras provide access to an extensive network of outside law enforcement agencies’ data. In addition, the automated license plate recognition cameras offered by Motorola Solutions, Inc. will augment an existing ALPR network partnership with surrounding municipalities and accommodate the department’s need for flexibility with mobile camera units to be attached to patrol vehicles.
Therefore, staff recommends authorizing agreements with Flock Group, Inc. and Motorola Solutions, Inc. for installation and implementation of automated license plate recognition cameras in the City of Santa Ana to assist the Santa Ana Police Department in identifying, locating and apprehending suspects who may have caused harm to members of the Santa Ana and surrounding communities. The official period of performance of the Flock Group agreement is subject to change as the term will depend on the date the cameras are validated by both parties as operational. The official period of performance of the Motorola agreement is subject to change as the term will depend on the date of the last signature on the agreement and/or each Addendum.
Automated License Plate Recognition Camera Installation and Maintenance Services May 6, 2025
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the FY 24-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 24-25 12814407-66511
Law
Enforcement
Grants
SLESA, Computer
Software Subscriptions $168,432
FY 25-26 12814407-66511
Law
Enforcement
Grants
SLESA, Computer
Software Subscriptions $153,317
FY 26-27 12814407-66511
Law
Enforcement
Grants
SLESA, Computer
Software Subscriptions $153,317
FY 27-28 12814407-66511
Law
Enforcement
Grants
SLESA, Computer
Software Subscriptions $ 87,797
FY 28-29 12814407-66511
Law
Enforcement
Grants
SLESA, Computer
Software Subscriptions $ 87,796
Contingency $ 55,000
Total $705,659
The amounts above are based on annual payments to Flock Group, Inc. and Motorola Solutions, Inc., which occur at the beginning of each subscription year. This also includes estimated contingency funds allotted for each vendor to cover unplanned expenditures over the terms of the respective agreements.
EXHIBIT(S)
1. Master Services Agreement with Flock Group, Inc.
2. Motorola Solutions Customer Agreement with Motorola Solutions, Inc.
Submitted By: Robert Rodriguez, Chief of Police
Approved By: Alvaro Nuñez, City Manager