Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 6, 2025
TOPIC: Agreement Amendment for On-Call Traffic Control Services
AGENDA TITLE
First Amendment with California Barricade Rentals, Inc. dba California Barricade and Statewide Traffic Safety and Signs dba AWP Safety for On-Call Traffic Control Services
RECOMMENDED ACTION
Authorize the City Manager to execute the first amendment to the standard agreements with California Barricade Rentals, Inc. and Statewide Traffic Safety and Signs to provide On-Call Traffic Control Services and update rates based on Consumer Price Index and/or Prevailing Wages as set by the California Department of Industrial Relations, for the remaining term of the agreement, and increase the contract amount by $510,000, for a total amount not to exceed $1,010,000 (Agreement Nos. A-2025-XXX and A-2025- XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency (PWA) is responsible for the administration and oversight of all Capital Improvement Projects in the City. On February 1, 2022, the City Council awarded an aggregate agreement to California Barricade Rentals, Inc. (California Barricades) and Statewide Safety and Signs (Statewide) to provide on-call traffic control services and equipment rental for a three-year period beginning February 1, 2022 and expiring January 31, 2025, with a provision for one two-year extension. As allowed, staff exercised the extension option and this contract is now in effect until January 31, 2027.
California Barricades and Statewide have supplemented City staff by providing temporary and permanent traffic control services, necessary traffic control devices, experienced personnel, and other related equipment. Services such as work-area traffic control setup, jobsite flagging, lane closures, road closures, and detour routes have aided in maintaining safe roadways for the travelling public amidst construction activities and community events impacting traffic.
Amending the aggregate agreements to increase the contract amount will allow other agencies, such as the Parks, Recreation, and Community Services Agency (PRCSA), Santa Ana Police Department (SAPD), and the PWA Water Resources Division, to also utilize these traffic control services for their operational needs. This action will
Agreement Amendment for On-Call Traffic Control Services May 6, 2025
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consolidate City agreements that provide the same services in order to help minimize contract redundancies. Consolidation of agreements will also help reduce the need for redundant administrative support and contract management. Additionally, increasing the magnitude of scale for these services between two vendors will allow the City to negotiate the total individual project costs on a case by case basis. The recommended action will allow City to reduce administrative costs and obtain best pricing for traffic control services.
Staff recommends the approval of this first amendment to increase the shared total aggregate amount of the agreement to $1,010,000 for the remainder of the contract term and accept vendor’s request to update rates based on Consumer Price Index and/or Prevailing Wages as set by the California Department of Industrial Relations (Exhibit 1-2)
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
There is no fiscal impact at this time. Before utilizing on-call services, City staff must obtain approval from the Finance and Management Services Agency (FMSA) by submitting a Notice to Proceed Request. This request must specify the funding source and the required dollar amount. FMSA will verify that the necessary funds are encumbered and available within the authorization and aggregate limits of these agreements. Once approved, PWA will issue a Notice to Proceed detailing the specific scope and maximum expenditure for the task.
EXHIBIT(S)
1. Amendment to Agreement with California Barricade Rentals, Inc.
2. Amendment to Agreement with Statewide Traffic Safety and Signs Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nunez, City Manager