Agenda packet — Santa Ana City Council, May 20, 2025 (part 3 of 7)

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
6 5/20/2025

CUSIP Security
Description
Trade Date/
Settlement
Date
Par Value
Principal Cost/
Purchased
Interest
Total Cost Yield at
Cost
Maturity/
Duration
Market Price/
Market Value
Unrealized Gain/
(Loss)
% of
Assets
Moody's/
S&P
Rating
3130ALBM5 FHLB 0.625%
02/24/2026
2/24/2021
2/24/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 0.63% 0.904

0.896
$96.79
$4,839,250.00
($160,750.00) 1.16% Aaa
AA+
3130ALA53 FHLB 0.600%
02/25/2026
2/25/2021
2/25/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 0.60% 0.907

0.898
$96.75
$4,837,650.00
($162,350.00) 1.16% Aaa
AA+
3133EMSU7 FFCB 0.800%
03/09/2026
3/9/2021
3/9/2021
$4,000,000.00 $4,000,000.00 $4,000,000.00 0.80% 0.940

0.937
$96.73
$3,869,312.00
($130,688.00) 0.93% Aaa
AA+
3130AMYC0 FHLB 1.000%
03/30/2026
6/30/2021
6/30/2021
$6,000,000.00 $6,000,000.00 $6,000,000.00 1.00% 0.997

0.997
$96.72
$5,803,260.00
($196,740.00) 1.39% Aaa
AA+
3130ALW67 FHLB 1.100%
04/22/2026
4/22/2021
4/22/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 1.10% 1.060

1.050
$96.65
$4,832,400.00
($167,600.00) 1.16% Aaa
AA+
3130ANFG0 FHLB 0.875%
05/18/2026
8/18/2021
8/18/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 0.88% 1.132

1.126
$96.21
$4,810,250.00
($189,750.00) 1.15% Aaa
AA+
3130AP3A1 FHLB 0.850%
06/29/2026
9/29/2021
9/29/2021
$5,000,000.00 $4,998,750.00 $4,998,750.00 0.86% 1.247

1.240
$95.93
$4,796,700.00
($202,050.00) 1.15% Aaa
AA+
3130AMYU0 FHLB 1.050%
06/30/2026
6/30/2021
6/30/2021
$6,000,000.00 $6,000,000.00 $6,000,000.00 1.05% 1.249

1.242
$96.17
$5,770,320.00
($229,680.00) 1.38% Aaa
AA+
3130ANFU9 FHLB 0.850%
07/29/2026
7/29/2021
7/29/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 0.85% 1.329

1.321
$95.70
$4,784,950.00
($215,050.00) 1.15% Aaa
AA+
3133EM2C5 FFCB 0.710%
08/10/2026
8/10/2021
8/10/2021
$6,000,000.00 $6,000,000.00 $6,000,000.00 0.71% 1.362

1.353
$95.38
$5,722,620.00
($277,380.00) 1.37% Aaa
AA+
3130ANQ78 FHLB 0.900%
08/27/2026
8/27/2021
8/27/2021
$6,000,000.00 $6,000,000.00 $6,000,000.00 0.90% 1.408

1.399
$95.59
$5,735,664.00
($264,336.00) 1.37% Aaa
AA+
3130AP3E3 FHLB 0.820%
09/30/2026
9/30/2021
9/30/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 0.82% 1.501

1.494
$95.05
$4,752,300.00
($247,700.00) 1.14% Aaa
AA+
3130APB79 FHLB 1.000%
09/30/2026
9/30/2021
9/30/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 1.00% 1.501

1.492
$95.38
$4,769,150.00
($230,850.00) 1.14% Aaa
AA+
3130APB46 FHLB 0.950%
10/13/2026
10/13/2021
10/13/2021
$10,000,000.00 $10,000,000.00 $10,000,000.00 0.95% 1.537

1.519
$95.20
$9,519,700.00
($480,300.00) 2.28% Aaa
AA+
3130APQB4 FHLB 1.500%
11/23/2026
11/23/2021
11/23/2021
$5,000,000.00 $5,000,000.00 $5,000,000.00 1.50% 1.649

1.622
$95.82
$4,791,150.00
($208,850.00) 1.15% Aaa
AA+
3130APVC6 FHLB 1.375%
12/01/2026
12/14/2021
12/14/2021
$5,000,000.00 $4,997,500.00 $4,997,500.00 1.40% 1.671

1.646
$95.55
$4,777,250.00
($220,250.00) 1.14% Aaa
AA+
3130AQAB9 FHLB 1.625%
12/30/2026
12/30/2021
12/30/2021
$3,750,000.00 $3,750,000.00 $3,750,000.00 1.63% 1.751

1.725
$95.71
$3,588,937.50
($161,062.50) 0.86% Aaa
AA+
3130AQLQ4 FHLB 1.650%
01/27/2027
1/27/2022
1/27/2022
$5,000,000.00 $5,000,000.00 $5,000,000.00 1.65% 1.827

1.797
$95.65
$4,782,500.00
($217,500.00) 1.15% Aaa
AA+

Page 5 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
7 5/20/2025

CUSIP Security
Description
Trade Date/
Settlement
Date
Par Value
Principal Cost/
Purchased
Interest
Total Cost Yield at
Cost
Maturity/
Duration
Market Price/
Market Value
Unrealized Gain/
(Loss)
% of
Assets
Moody's/
S&P
Rating
3130AQNR0 FHLB 1.750%
01/27/2027
1/27/2022
1/27/2022
$3,000,000.00 $3,000,000.00 $3,000,000.00 1.75% 1.827

1.796
$95.73
$2,871,930.00
($128,070.00) 0.69% Aaa
AA+
3130AQKM4 FHLB 1.750%
01/28/2027
1/28/2022
1/28/2022
$1,500,000.00 $1,500,000.00 $1,500,000.00 1.75% 1.830

1.798
$95.65
$1,434,705.00
($65,295.00) 0.34% Aaa
AA+
3130AQSA2 FHLB 1.830%
02/10/2027
2/10/2022
2/10/2022
$5,000,000.00 $5,000,000.00 $5,000,000.00 1.83% 1.866

1.831
$95.71
$4,785,500.00
($214,500.00) 1.15% Aaa
AA+
3133ENPB0 FFCB 2.180%
02/16/2027
2/16/2022
2/16/2022
$3,500,000.00 $3,500,000.00 $3,500,000.00 2.18% 1.882

1.842
$96.39
$3,373,580.00
($126,420.00) 0.81% Aaa
AA+
3130AQW33 FHLB 2.020%
02/24/2027
2/24/2022
2/24/2022
$5,000,000.00 $5,000,000.00 $5,000,000.00 2.02% 1.904

1.867
$95.97
$4,798,250.00
($201,750.00) 1.15% Aaa
AA+
3130AQYA5 FHLB 2.250%
02/24/2027
2/28/2022
2/28/2022
$1,500,000.00 $1,500,000.00 $1,500,000.00 2.25% 1.904

1.863
$96.52
$1,447,758.00
($52,242.00) 0.35% Aaa
AA+
3130ARC82 FHLB 2.100%
03/29/2027
3/29/2022
3/29/2022
$3,000,000.00 $3,000,000.00 $3,000,000.00 2.10% 1.995

1.963
$96.25
$2,887,530.00
($112,470.00) 0.69% Aaa
AA+
3133ENUH1 FFCB 3.330%
04/12/2027
4/12/2022
4/12/2022
$2,000,000.00 $2,000,000.00 $2,000,000.00 3.33% 2.033

1.949
$98.42
$1,968,460.00
($31,540.00) 0.47% Aaa
AA+
3133ENVV9 FFCB 3.630%
05/03/2027
5/3/2022
5/3/2022
$3,000,000.00 $3,000,000.00 $3,000,000.00 3.63% 2.090

2.001
$98.88
$2,966,400.00
($33,600.00) 0.71% Aaa
AA+
3130AFFX0 FHLB 3.250%
11/16/2028
1/26/2024
1/26/2024
$1,000,000.00 $969,118.00 $969,118.00 3.96% 3.633

3.405
$97.69
$976,870.00
$7,752.00 0.23% Aaa
AA+
3133EPW84 FFCB 3.875%
01/18/29
1/26/2024
1/26/2024
$1,000,000.00 $992,169.00 $992,169.00 4.05% 3.805

3.540
$99.38
$993,785.00
$1,616.00 0.24% Aaa
AA+
3133ENUR9 FFCB 3.700%
04/18/2029
7/25/2024
7/26/2024
$5,725,000.00 $5,556,742.25 $5,556,742.25 4.39% 4.052

3.729
$97.63
$5,589,203.00
$32,460.75 1.34% Aaa
AA+
3130B1BC0 FHLB 4.625%
06/08/2029
7/22/2024
7/23/2024
$2,950,000.00 $3,001,300.50 $3,001,300.50 4.22% 4.192

3.805
$102.19
$3,014,457.50
$13,157.00 0.72% Aaa
AA+
SubTotal $169,925,000.00 $169,765,579.75 $169,765,579.75 1.32% $164,132,022.00 ($5,633,557.75) 39.34% Asset-backed Security
437918AC9 Honda Auto
Receivables 2024-1
Owner Trust 5.210%
08/15/2028
11/4/2024
11/5/2024
$6,535,000.00 $6,609,795.12 $6,609,795.12 4.55% 3.378

1.420
$100.95
$6,596,964.87
($12,830.25) 1.58% Aaa
AAA
14041NGE5 Capital One Multi-
Asset Execution
Trust 3.920%
09/17/2029
11/12/2024
11/13/2024
$5,000,000.00 $4,911,718.75 $4,911,718.75 4.63% 4.468

0.421
$99.29
$4,964,610.00
$52,891.25 1.19%
AAA

Page 6 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
8 5/20/2025

RECEIVABLES
2025-1 A-3
20290921 4.57000
2/4/2025
2/11/2025
$2,000,000.00 $1,999,938.40 $1,999,938.40 4.62% 4.479

1.633
$100.44
$2,008,752.00
$8,813.60 0.48%
AAA
096924AD7 BMW Vehicle Owner
Trust 2025-A

4.560% 09/25/2029
2/4/2025
2/12/2025
$4,350,000.00 $4,349,571.52 $4,349,571.52 4.61% 4.490

1.654
$100.38
$4,366,669.20
$17,097.68 1.05% Aaa
AAA
02582JKM1 American Express
Credit Account
Master Trust 4.560%
12/17/2029
2/4/2025
2/11/2025
$4,000,000.00 $3,999,111.60 $3,999,111.60 4.61% 4.718

2.025
$100.93
$4,037,068.00
$37,956.40 0.97%
AAA
SubTotal $21,885,000.00 $21,870,135.39 $21,870,135.39 4.60% $21,974,064.07 $103,928.68 5.27% Commercial Paper
09659BRH5 BNP Paribas
04/17/2025
7/23/2024
7/23/2024
$11,105,000.00 $10,689,167.11 $10,689,167.11 5.23% 0.047

0.047
$99.73
$11,075,516.23
$386,349.12 2.65% P-1
A-1
62479LSK2 MUFG Bank, Ltd.
05/19/2025
1/30/2025
1/30/2025
$7,000,000.00 $6,907,380.28 $6,907,380.28 4.43% 0.134

0.136
$99.38
$6,956,439.00
$49,058.72 1.67% P-1
A-1
22533TTW6 Credit Agricole
Corporate and
Investment Bank
06/30/2025
1/30/2025
1/30/2025
$10,055,000.00 $9,873,225.15 $9,873,225.15 4.39% 0.249

0.253
$98.88
$9,942,303.56
$69,078.41 2.38% P-1
A-1
4497W0UB2 ING (U.S.) Funding
LLC 07/11/2025
1/7/2025
1/8/2025
$6,050,000.00 $5,916,416.00 $5,916,416.00 4.42% 0.279

0.283
$98.75
$5,974,417.35
$58,001.35 1.43% P-1
A-1
SubTotal $34,210,000.00 $33,386,188.54 $33,386,188.54 4.68% $33,948,676.14 $562,487.60 8.14% Corporate Bond
24422EXV6 John Deere Capital
Corporation 4.200%
07/15/2027
9/3/2024
9/6/2024
$6,000,000.00 $6,006,960.00 $6,006,960.00 4.16% 2.290

2.188
$99.98
$5,998,500.00
($8,460.00) 1.44% A1
A
48128GU99 JPMorgan Chase &
Co. 1.250%
07/31/2027
10/2/2024
10/3/2024
$4,500,000.00 $4,119,300.00 $4,119,300.00 4.47% 2.334

2.301
$91.82
$4,131,900.00
$12,600.00 0.99% A1
A
478160DH4 Johnson & Johnson

4.550% 03/01/2028
2/18/2025
2/20/2025
$5,000,000.00 $5,000,200.00 $5,000,200.00 4.55% 2.921

2.753
$101.03
$5,051,700.00
$51,500.00 1.21% Aaa
AAA
931142FB4 Walmart Inc. 3.900%
04/15/2028
9/17/2024
9/18/2024
$5,625,000.00 $5,673,262.50 $5,673,262.50 3.64% 3.044

2.844
$99.54
$5,599,125.00
($74,137.50) 1.34% Aa2
AA

Page 7 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
9 5/20/2025

CUSIP Security
Description
Trade Date/
Settlement
Date
Par Value
Principal Cost/
Purchased
Interest
Total Cost Yield at
Cost
Maturity/
Duration
Market Price/
Market Value
Unrealized Gain/
(Loss)
% of
Assets
Moody's/
S&P
Rating
89236TMF9 Toyota Motor Credit
Corporation 5.050%
05/16/2029
7/24/2024
7/25/2024
$4,000,000.00 $4,058,560.00 $4,058,560.00 4.71% 4.129

3.711
$101.74
$4,069,400.00
$10,840.00 0.98% A1
A+
713448FX1 PepsiCo, Inc.

4.500% 07/17/2029
7/22/2024
7/23/2024
$3,000,000.00 $2,993,100.00 $2,993,100.00 4.55% 4.299

3.920
$100.86
$3,025,890.00
$32,790.00 0.73% A1
A+
713448GB8 PepsiCo, Inc.

4.600% 02/07/2030
2/6/2025
2/7/2025
$3,000,000.00 $2,992,980.00 $2,992,980.00 4.65% 4.860

4.375
$100.73
$3,021,780.00
$28,800.00 0.72% A1
A+
478160DJ0 Johnson & Johnson

4.700% 03/01/2030
2/19/2025
3/3/2025
$4,500,000.00 $4,507,695.00
$7,637.50
$4,515,332.50 4.66% 4.921

4.430
$101.61
$4,572,360.00
$64,665.00 1.10% Aaa
AAA
SubTotal $35,625,000.00 $35,352,057.50
$7,637.50
$35,359,695.00 4.37% $35,470,655.00 $118,597.50 8.50%
Corporate Note
06055JHN2 Bank of America
Corporation 5.000%
12/06/2027
12/10/2024
12/11/2024
$10,000,000.00 $10,000,000.00 $10,000,000.00 5.00% 2.685

2.503
$99.59
$9,958,900.00
($41,100.00) 2.39% A1
A-
SubTotal $10,000,000.00 $10,000,000.00 $10,000,000.00 5.00% $9,958,900.00 ($41,100.00) 2.39% Mortgage-backed Security (Commercial)
3132XFMR6 Federal Home Loan
Mortgage
Corporation 4.340%
08/01/2028
7/31/2024
8/5/2024
$5,500,000.00 $5,463,261.72 $5,463,261.72 4.57% 3.340

1.772
$99.86
$5,492,437.50
$29,175.78 1.32% Aaa
AA+
3137HFF59 Federal Home Loan
Mortgage
Corporation 4.618%
07/25/2029
8/13/2024
8/22/2024
$2,400,000.00 $2,441,937.60 $2,441,937.60 4.19% 4.321

2.451
$100.91
$2,421,777.60
($20,160.00) 0.58% Aaa
AA+
3140NWBC8 Federal National
Mortgage
Association, Inc.

4.080% 09/01/2029
10/7/2024
10/10/2024
$6,000,000.00 $5,941,406.25 $5,941,406.25 4.34% 4.425

2.282
$98.81
$5,928,660.00
($12,746.25) 1.42% Aaa
AA+
3132XKWE3 Federal Home Loan
Mortgage
Corporation 4.000%
10/01/2029
1/24/2025
1/29/2025
$3,725,000.00 $3,608,593.75 $3,608,593.75 4.78% 4.507

2.319
$98.31
$3,661,935.75
$53,342.00 0.88% Aaa
AA+
3137HJ5Y9 Federal Home Loan
Mortgage
Corporation 4.700%
11/25/2029
1/23/2025
1/30/2025
$2,000,000.00 $1,993,510.00 $1,993,510.00 4.74% 4.658

2.367
$101.27
$2,025,388.00
$31,878.00 0.49% Aaa
AA+

Page 8 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
10 5/20/2025

CUSIP Security
Description
Trade Date/
Settlement
Date
Par Value
Principal Cost/
Purchased
Interest
Total Cost Yield at
Cost
Maturity/
Duration
Market Price/
Market Value
Unrealized Gain/
(Loss)
% of
Assets
Moody's/
S&P
Rating
3140NW7A7 Federal National
Mortgage
Association, Inc.

4.515% 12/01/2029
12/18/2024
12/27/2024
$3,000,000.00 $2,981,250.00 $2,981,250.00 4.70% 4.674

2.408
$100.38
$3,011,262.00
$30,012.00 0.72% Aaa
AA+
SubTotal $22,625,000.00 $22,429,959.32 $22,429,959.32 4.53% $22,541,460.85 $111,501.53 5.40% Municipal Bond
13063DC48 California, State of

1.700% 02/01/2028
7/25/2024
7/26/2024
$3,120,000.00 $2,853,302.40 $2,853,302.40 4.35% 2.841

2.768
$93.40
$2,913,924.00
$60,621.60 0.70% Aa2
AA-
79773KPC2 San Francisco, City
& County of 4.670%
06/15/2028
1/15/2025
1/30/2025
$1,335,000.00 $1,342,876.50 $1,342,876.50 4.48% 3.211

2.977
$101.33
$1,352,766.18
$9,889.68 0.32% Aa1
AA+
283062DS3 El Dorado Irrigation
District Financing
Corporation 2.055%
03/01/2029
7/30/2024
8/1/2024
$2,500,000.00 $2,260,300.00 $2,260,300.00 4.39% 3.921

3.769
$91.53
$2,288,167.50
$27,867.50 0.55% Aa3
AA-
79773KPD0 San Francisco, City
& County of 4.800%
06/15/2029
1/15/2025
1/30/2025
$4,015,000.00 $4,045,875.35 $4,045,875.35 4.60% 4.211

3.811
$101.94
$4,092,782.60
$46,907.25 0.98% Aa1
AA+
13063EGT7 California, State of

4.500% 08/01/2029
11/5/2024
11/6/2024
$4,075,000.00 $4,092,685.50 $4,092,685.50 4.40% 4.340

3.959
$100.69
$4,103,223.45
$10,537.95 0.98% Aa2
AA-
SubTotal $15,045,000.00 $14,595,039.75 $14,595,039.75 4.45% $14,750,863.73 $155,823.98 3.54% Negotiable Certificate of Deposit
88413QDE5 Third Federal
Savings and Loan
Association of
Cleveland 0.800%
05/23/2025
11/24/2021
11/24/2021
$248,000.00 $248,000.00 $248,000.00 0.79% 0.145

0.145
$99.49
$246,722.80
($1,277.20) 0.06%
32022EAU0 First Fed Bank

0.850% 08/29/2025
12/29/2021
12/29/2021
$248,000.00 $248,000.00 $248,000.00 0.84% 0.414

0.413
$98.58
$244,478.40
($3,521.60) 0.06%
39573LCC0 Greenstate Credit
Union 0.900%
11/24/2025
11/23/2021
11/23/2021
$248,000.00 $248,000.00 $248,000.00 0.89% 0.652

0.650
$97.20
$241,055.50
($6,944.50) 0.06%

Page 9 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
11 5/20/2025

CUSIP Security
Description
Trade Date/
Settlement
Date
Par Value
Principal Cost/
Purchased
Interest
Total Cost Yield at
Cost
Maturity/
Duration
Market Price/
Market Value
Unrealized Gain/
(Loss)
% of
Assets
Moody's/
S&P
Rating
38149MR47 Goldman Sachs
Bank USA Holdings
LLC 1.000%
12/22/2025
12/22/2021
12/22/2021
$248,000.00 $248,000.00 $248,000.00 0.99% 0.729

0.726
$96.99
$240,547.10
($7,452.90) 0.06%
06417NF73 Bank OZK 0.600%
05/12/2026
11/12/2021
11/12/2021
$248,000.00 $248,000.00 $248,000.00 0.60% 1.115

1.111
$95.12
$235,901.07
($12,098.93) 0.06%
02568KAJ4 Luminate Bank

0.700% 05/27/2026
11/26/2021
11/26/2021
$248,000.00 $248,000.00 $248,000.00 0.69% 1.156

1.152
$95.07
$235,774.10
($12,225.90) 0.06%
45776NEN2 Insbank 0.900%
06/19/2026
12/20/2021
12/20/2021
$248,000.00 $248,000.00 $248,000.00 0.89% 1.219

1.212
$95.08
$235,798.15
($12,201.85) 0.06%
15721UET2 CFBank, National
Association 0.850%
07/10/2026
11/10/2021
11/10/2021
$248,000.00 $248,000.00 $248,000.00 0.84% 1.277

1.269
$94.81
$235,123.10
($12,876.90) 0.06%
292079AR1 Empire State Bank

0.900% 07/13/2026
11/12/2021
11/12/2021
$248,000.00 $248,000.00 $248,000.00 0.89% 1.285

1.276
$94.97
$235,513.70
($12,486.30) 0.06%
549104ZS9 Luana Savings Bank

0.600% 11/05/2026
11/5/2021
11/5/2021
$248,000.00 $248,000.00 $248,000.00 0.59% 1.600

1.591
$93.36
$231,525.36
($16,474.64) 0.06%
87165FD76 Synchrony Bank

1.100% 11/05/2026
11/5/2021
11/5/2021
$248,000.00 $248,000.00 $248,000.00 1.09% 1.600

1.583
$94.13
$233,448.10
($14,551.90) 0.06%
59013KPN0 Merrick Bank
Corporation 1.100%
11/09/2026
11/9/2021
11/9/2021
$248,000.00 $248,000.00 $248,000.00 1.09% 1.611

1.596
$94.05
$233,248.71
($14,751.29) 0.06%
70962LAV4 Pentagon Federal
Credit Union 1.000%
11/10/2026
11/10/2021
11/10/2021
$248,000.00 $248,000.00 $248,000.00 0.99% 1.614

1.600
$93.88
$232,833.06
($15,166.94) 0.06%
89235MMB4 Toyota Financial
Savings Bank

1.100% 11/12/2026
11/12/2021
11/12/2021
$248,000.00 $248,000.00 $248,000.00 1.09% 1.619

1.602
$94.06
$233,267.56
($14,732.44) 0.06%
73319FBJ7 Poppy Business
Merchant 0.800%
11/17/2026
11/17/2021
11/17/2021
$248,000.00 $248,000.00 $248,000.00 0.79% 1.633

1.622
$93.50
$231,880.00
($16,120.00) 0.06%
30781JAW0 Farmers &
Merchants Bank of
Colby 0.850%
11/19/2026
11/19/2021
11/19/2021
$248,000.00 $248,000.00 $248,000.00 0.84% 1.638

1.627
$93.56
$232,029.30
($15,970.70) 0.06%
856285YQ8 State Bank of India

1.150% 11/30/2026
11/29/2021
11/29/2021
$248,000.00 $248,000.00 $248,000.00 1.13% 1.668

1.649
$95.41
$236,614.32
($11,385.68) 0.06%
58404DMQ1 Medallion Bank

1.250% 12/21/2026
12/20/2021
12/20/2021
$248,000.00 $248,000.00 $248,000.00 1.23% 1.726

1.707
$93.94
$232,970.46
($15,029.54) 0.06%

Page 10 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
12 5/20/2025

2.000% 03/16/2027
3/16/2022
3/16/2022
$248,000.00 $248,000.00 $248,000.00 1.97% 1.959

1.929
$96.29
$238,794.24
($9,205.76) 0.06%
14042TEP8 Capital One Bank
(Usa), National
Association 2.000%
03/16/2027
3/16/2022
3/16/2022
$248,000.00 $248,000.00 $248,000.00 1.97% 1.959

1.929
$96.29
$238,794.24
($9,205.76) 0.06%
07371AH22 XD Bank 2.250%
03/24/2027
3/30/2022
3/30/2022
$248,000.00 $248,000.00 $248,000.00 2.22% 1.981

1.948
$96.73
$239,887.92
($8,112.08) 0.06%
07371CT25 Beal Bank USA

2.250% 03/24/2027
3/30/2022
3/30/2022
$248,000.00 $248,000.00 $248,000.00 2.22% 1.981

1.947
$95.09
$235,832.38
($12,167.62) 0.06%
61768U3U9 Morgan Stanley
Private Bank,
National Association

2.250% 03/30/2027
3/31/2022
3/31/2022
$248,000.00 $248,000.00 $248,000.00 2.25% 1.997

1.963
$95.10
$235,854.45
($12,145.55) 0.06%
61773TCX9 Morgan Stanley
Bank, National
Association 2.250%
03/30/2027
3/31/2022
3/31/2022
$248,000.00 $248,000.00 $248,000.00 2.25% 1.997

1.963
$95.10
$235,854.45
($12,145.55) 0.06%
SubTotal $5,952,000.00 $5,952,000.00 $5,952,000.00 1.21% $5,673,748.47 ($278,251.53) 1.36% U.S. Government Bond
3133EMBH4 Federal Farm Credit
Banks Funding
Corporation 0.530%
09/29/2025
9/29/2020
9/29/2020
$5,000,000.00 $5,000,000.00 $5,000,000.00 0.53% 0.499

0.487
$98.03
$4,901,550.00
($98,450.00) 1.17% Aaa
AA+
3133EPW68 Federal Farm Credit
Banks Funding
Corporation 4.125%
01/22/2026
1/29/2024
1/29/2024
$1,000,000.00 $995,300.00 $995,300.00 4.38% 0.814

0.786
$99.91
$999,130.00
$3,830.00 0.24% Aaa
AA+
SubTotal $6,000,000.00 $5,995,300.00 $5,995,300.00 1.18% $5,900,680.00 ($94,620.00) 1.41% U.S. Treasury Note
91282CKD2 UST 4.250%
02/28/2029
7/30/2024
7/31/2024
$6,000,000.00 $6,051,328.13 $6,051,328.13 4.04% 3.918

3.646
$101.08
$6,064,980.00
$13,651.87 1.45% Aaa
AA+
91282CKG5 UST 4.125%
03/31/2029
7/24/2024
7/25/2024
$3,675,000.00 $3,671,411.13 $3,671,411.13 4.15% 4.003

3.663
$100.63
$3,698,248.05
$26,836.92 0.89% Aaa
AA+

Page 11 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
13 5/20/2025

CUSIP Security
Description
Trade Date/
Settlement
Date
Par Value
Principal Cost/
Purchased
Interest
Total Cost Yield at
Cost
Maturity/
Duration
Market Price/
Market Value
Unrealized Gain/
(Loss)
% of
Assets
Moody's/
S&P
Rating
91282CMA6 UST 4.125%
11/30/2029
12/18/2024
12/19/2024
$2,150,000.00 $2,139,501.95
$4,629.29
$2,144,131.24 4.23% 4.671

4.238
$100.66
$2,164,276.00
$24,774.05 0.52% Aaa
AA+
SubTotal $11,825,000.00 $11,862,241.21
$4,629.29
$11,866,870.50 4.11% $11,927,504.05 $65,262.84 2.86%
Grand Total $424,062,453.41 $422,178,954.87
$12,266.79
$422,191,221.66 2.94% $417,249,027.72 ($4,929,927.15) 100.00%

Page 12 of 16 ends

City of Santa Ana

POSITION STATEMENT
As of March 31, 2025

City Council
10 –
14 5/20/2025

Transaction
Type Trade Date Settlement Date CUSIP Security Description Par Value Principal Amount Purchased Interest Total Cost Yield at Cost
Purchase
Purchase 2/19/2025 3/3/2025 478160DJ0 Johnson & Johnson

4.700% 03/01/2030
4,500,000.00 4,507,695.00 7,637.50 4,515,332.50 4.66%
Total 4,500,000.00 4,507,695.00 7,637.50 4,515,332.50
Transaction Type Payment Date Settlement Date CUSIP Security Description Interest Received Interest/Dividends
Interest/Dividends 3/3/2025 3/3/2025 283062DS3 El Dorado Irrigation District Financing Corporation 2.055% 03/01/2029
25,687.50
Interest/Dividends 3/3/2025 3/3/2025 39573LCC0 Greenstate Credit Union 0.900% 11/24/2025 171.22 Interest/Dividends 3/4/2025 3/4/2025 X9USDDTP3 Dreyfus Treasury Money Market Fund 14,897.43 Interest/Dividends 3/6/2025 3/6/2025 06055JHN2 Bank of America Corporation 5.000% 12/06/2027 41,666.67 Interest/Dividends 3/10/2025 3/10/2025 59013KPN0 Merrick Bank Corporation 1.100% 11/09/2026 209.27 Interest/Dividends 3/10/2025 3/10/2025 15721UET2 CFBank, National Association 0.850% 07/10/2026 161.71 Interest/Dividends 3/10/2025 3/10/2025 70962LAV4 Pentagon Federal Credit Union 1.000% 11/10/2026 190.25 Interest/Dividends 3/10/2025 3/10/2025 3133EMSU7 FFCB 0.800% 03/09/2026 16,000.00 Interest/Dividends 3/12/2025 3/12/2025 06417NF73 Bank OZK 0.600% 05/12/2026 114.15 Interest/Dividends 3/15/2025 3/15/2025 14041NGE5 Capital One Multi-Asset Execution Trust 3.920% 09/17/2029
16,333.34
Interest/Dividends 3/15/2025 3/15/2025 02582JKM1 American Express Credit Account Master Trust 4.560% 12/17/2029
17,226.67
Interest/Dividends 3/15/2025 3/15/2025 437918AC9 Honda Auto Receivables 2024-1 Owner Trust 5.210% 08/15/2028
28,372.79
Interest/Dividends 3/17/2025 3/17/2025 02589ABT8 American Express National Bank 2.000% 03/16/2027 2,459.62 Interest/Dividends 3/17/2025 3/17/2025 73319FBJ7 Poppy Business Merchant 0.800% 11/17/2026 152.20

Page 13 of 16 ends

City of Santa Ana

TRANSACTION STATEMENT - PORTFOLIO HELD AT BNY
As of March 31, 2025

City Council
10 –
15 5/20/2025

Transaction Type Payment Date Settlement Date CUSIP Security Description Interest Received Interest/Dividends 3/17/2025 3/17/2025 14042TEP8 Capital One Bank (Usa), National Association 2.000% 03/16/2027
2,459.62
Interest/Dividends 3/19/2025 3/19/2025 30781JAW0 Farmers & Merchants Bank of Colby 0.850% 11/19/2026 161.71 Interest/Dividends 3/20/2025 3/20/2025 45776NEN2 Insbank 0.900% 06/19/2026 171.22 Interest/Dividends 3/20/2025 3/20/2025 58404DMQ1 Medallion Bank 1.250% 12/21/2026 237.81 Interest/Dividends 3/21/2025 3/21/2025 43814VAC1 HONDA AUTO RECEIVABLES 2025-1 A-3 20290921

4.57000
10,155.56
Interest/Dividends 3/25/2025 3/25/2025 3140NW7A7 Federal National Mortgage Association, Inc. 4.515% 12/01/2029
10,535.00
Interest/Dividends 3/25/2025 3/25/2025 3137HFF59 Federal Home Loan Mortgage Corporation 4.618% 07/25/2029
9,236.00
Interest/Dividends 3/25/2025 3/25/2025 3132XKWE3 Federal Home Loan Mortgage Corporation 4.000% 10/01/2029
11,588.89
Interest/Dividends 3/25/2025 3/25/2025 096924AD7 BMW Vehicle Owner Trust 2025-A 4.560% 09/25/2029 23,693.00 Interest/Dividends 3/25/2025 3/25/2025 3132XFMR6 Federal Home Loan Mortgage Corporation 4.340% 08/01/2028
18,565.55
Interest/Dividends 3/25/2025 3/25/2025 3140NWBC8 Federal National Mortgage Association, Inc. 4.080% 09/01/2029
19,040.00
Interest/Dividends 3/25/2025 3/25/2025 3137HJ5Y9 Federal Home Loan Mortgage Corporation 4.700% 11/25/2029
7,833.33
Interest/Dividends 3/26/2025 3/26/2025 02568KAJ4 Luminate Bank 0.700% 05/27/2026 133.17 Interest/Dividends 3/31/2025 3/31/2025 07371AH22 XD Bank 2.250% 03/24/2027 2,767.07 Interest/Dividends 3/31/2025 3/31/2025 91282CKG5 UST 4.125% 03/31/2029 75,796.88 Interest/Dividends 3/31/2025 3/31/2025 3130ARC82 FHLB 2.100% 03/29/2027 31,500.00 Interest/Dividends 3/31/2025 3/31/2025 3130AP3E3 FHLB 0.820% 09/30/2026 20,500.00 Interest/Dividends 3/31/2025 3/31/2025 3133EMBH4 Federal Farm Credit Banks Funding Corporation 0.530% 09/29/2025
13,250.00
Interest/Dividends 3/31/2025 3/31/2025 32022EAU0 First Fed Bank 0.850% 08/29/2025 167.48

Page 14 of 16 ends

City of Santa Ana

TRANSACTION STATEMENT - PORTFOLIO HELD AT BNY
As of March 31, 2025

City Council
10 –
16 5/20/2025

Transaction Type Payment Date Settlement Date CUSIP Security Description Interest Received Interest/Dividends 3/31/2025 3/31/2025 3134GWUE4 FMCC 0.500% 09/30/2025 12,500.00 Interest/Dividends 3/31/2025 3/31/2025 3130AMYC0 FHLB 1.000% 03/30/2026 30,000.00 Interest/Dividends 3/31/2025 3/31/2025 07371CT25 Beal Bank USA 2.250% 03/24/2027 2,767.07 Interest/Dividends 3/31/2025 3/31/2025 61773TCX9 Morgan Stanley Bank, National Association 2.250% 03/30/2027
2,767.07
Interest/Dividends 3/31/2025 3/31/2025 61768U3U9 Morgan Stanley Private Bank, National Association 2.250% 03/30/2027
2,767.07
Interest/Dividends 3/31/2025 3/31/2025 3130APB79 FHLB 1.000% 09/30/2026 25,000.00 Interest/Dividends 3/31/2025 3/31/2025 3130AP3A1 FHLB 0.850% 06/29/2026 21,250.00 Total 518,486.32

Page 15 of 16 ends

City of Santa Ana

TRANSACTION STATEMENT - PORTFOLIO HELD AT BNY
As of March 31, 2025

City Council
10 –
17 5/20/2025

Meeder provides monthly statements for its investment management clients to provide information about the investment portfolio. The information should not be used for audit or confirmation purposes. Please review your custodial statements and report any inaccuracies or discrepancies.

Certain information and data has been supplied by unaffiliated third parties. Although Meeder believes the information is reliable, it cannot warrant the accuracy of information offered by third parties. Market value may reflect prices received from pricing vendors when current market quotations are not available. Prices may not reflect firm bids or offers and may differ from the value at which the security can be sold.

Statements may include positions from unmanaged accounts provided for reporting purposes. Unmanaged accounts are managed directly by the client and are not included in the accounts managed by the investment adviser. This information is provided as a client convenience and the investment adviser assumes no responsibility for performance of these accounts or the accuracy of the data reported.

Investing involves risk. Past performance is no guarantee of future results. Debt and fixed income securities are subject to credit and interest rate risk. The investment return and principal value of an investment will fluctuate so that an investors shares, when redeemed, may be worth more or less than their original cost. Current performance may be lower or higher than the performance data quoted.

Meeder Investment Management is the global brand for the Meeder group of affiliated companies. Investment advisory services are provided through Meeder Public Funds, Inc. Please contact us if you would like to receive a copy of our current ADV disclosure brochure or privacy policy.

This report contains all the required information and accurately reflects all pooled investments held during this reporting period on behalf of the City and the Successor Agency to the Santa Ana Redevelopment Agency. The information reported herein is in compliance with State law and the City's Investment Policy. Based on liquidity of investments, the City of Santa Ana is able to meet budgeted expenditure requirements for the next six months, barring any catastrophic natural disasters. Market pricings are obtained through the City's third-party Investment Advisor at Meeder Public Funds, Inc.

Page 16 of 16 ends

City of Santa Ana

STATEMENT DISCLOSURE
As of March 31, 2025

City Council
10 –
18 5/20/2025

Investments Amount
Bank of New York Mellon - Investment Custodian 332,081,653.46 Local Agency Investment Fund (L.A.I.F) 65,015,343.51
Local Agency Investment Fund (L.A.I.F) - ARPA 4,791,857.14 California CLASS 2,129,785.66
Total - Investments $ 404,018,639.77 Cash Held at City Financial Institution(s) and Cash on Hand Amount General Account 14,723,224.42
General Liability Account 2,155,200.26
Workers Compensation Account 1,202,265.42
Petty Cash 79,625.00
Total - Cash Held at City Financial
Institution(s) and Cash on Hand $ 18,160,315.10 Restricted Cash Amount
Signature Bank - Streetlight Project 1,268,869.87
2024 Water Bond 26,589,823.93
US Bank - Pension Stability Funds (Section 115 Trust with PARS) 47,079,407.82 State of California Condemnation Fund - Right of Way Deposits 687,525.00 Various US Bank & BNY 148,422.16
Housing Account 5,497,298.02
Santa Ana Federal Credit Union - Family Self Sufficiency (FSS-Housing) 927,668.84 Commissary Account 310,257.55
Flexible Benefit Spending Account 307,872.14
Total - Restricted Cash $ 82,817,145.33 Total Cash Held City at Financial Institution(s), Cash on Hand and Restricted Cash $ 504,996,100.20 Cash by Fund(s) - Total (see below for listing) $ 504,996,100.20

DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA
City General Ledger Cash Summary

City Council
10 –
19 5/20/2025

DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA
Fund Fund description Amount
011 GENERAL FUND 149,143,479.79
012 CANNABIS PUBLIC BENEFIT 21,000,100.78
016 CASP CERTIFICATION & TRAINING 603,429.63
020 OTS-TRAFFIC OFFENDER PROGRAM 21,225.02
021 PRCSA CATV FUND 1,862,958.95
022 PRCSA FEE & DONATION 294,658.89
023 INMATE WELFARE FUND 2,777,832.20
024 PD ATHLETIC ACTIVITIES LEAGUE (409,226.36)
025 IDB & EZ VOUCHER MONITORING 176,568.99
026 ASSET FORFEITURE FUND 377,158.76
027 PARKING FUND 3,977,542.25
029 SPECIAL GAS TAX 31,784,634.80
030 PROP 1B BOND ACT OF 2006 158,165.19
031 AIR QUALITY IMPR. (AB 2766) 768,407.22
032 MEASURE M-STREET CONSTRUCTION (3,953,752.16)
033 NEW TRANSPO SYS IMPR AREA B 591,949.24
034 NEW TRANSPO SYS IMPR AREA E 1,735,995.51
035 NEW TRANSPO SYS IMPR AREA F 2,216,669.21
041 TRANSP SYS IMPR AREA A-2 719,876.75
042 TRANSPO SYS IMPR AREA B 9,856.77
043 TRANSPO SYS IMPR AREA C 77,983.75
044 TRANSPO SYS IMPR AREA D 6,485.88
048 TRANSPO SYS IMPR AREA C-2 330,271.23
049 TRANSPO SYS IMPR AREA G 101,474.38
051 CAPITAL OUTLAY FUND 2,565,781.34
053 CITY SERVICES 9,815,892.48
054 SANITARY SEWER CAPITAL 6,427,576.93
055 SEWER CONNECTION FEE 4,766,080.90
056 SANITARY SEWER SERVICE 11,361,017.51
057 FED CLEAN WATER PROTECTION ENT 7,271,835.36
058 RESIDENTIAL STREET IMPROVEMENT 6,147,200.95
059 SELECT STREET CONSTRUCTION 24,803,157.68
060 WATER REVENUE 30,674,657.07
066 ACQUISITION & CONSTRUCTION (5,915,811.64)
067 REGIONAL TRANSP CENTER 477,653.54
068 SANITATION FUND 2,553,369.74
069 REFUSE COLLECTION SERVICE 6,723,757.97
070 EQUIPMENT REPLACEMENT FUND 6,703,712.29
073 BUILDING MAINT FUND 1,660,682.59

City Council
10 –
20 5/20/2025

DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA
Fund Fund description Amount
074 CIVIC CENTER MAINTENANCE (866,681.92)
075 FLEET MAINTENANCE/STORES 1,630,285.88
076 STORES & PROPERTY CONTROL (97,444.33)
078 RETIREMENT SYSTEM (1,773,668.75)
080 LIABILITY AND PROPERTY INS FND 11,310,702.06
081 EMPLOYEE GROUP INSURANCE 1,965,124.75
082 WORKERS COMPENSATION FUND 19,869,028.77
083 PAYROLL REVOLVING 6,888,346.27
085 CITY YARD OPERATION (1,082,947.03)
086 PUB WKS ENG/PROJ MGMT (225,807.61)
087 PT RETIREMENT FUND 11,756.39
089 CA SEISMIC HAZARD PROGRAM 13,122.15
090 ORANGE CO SANITATION DIST 2&3 738,204.43
093 BUSINESS IMPROVEMENT DISTRICT 270.36
094 INTEREST AGENCY 535,292.74
095 POLICE COMMISSARY ACCOUNT 264,772.15
096 SA TOURISM MARKETING DISTRICT 120,412.37
097 POLICE SEIZED ASSETS 2,332,803.16
100 SECTION 457 FIDUCIARY ADMIN 46,406.66
101 PUB WKS-ADMIN & PLANNING 3,574,047.52
103 PM RETIREE HEALTH IUNSURANCE 8,338.94
104 SEIU RETIREE HEALTH INSURANCE 62,235.09
106 EM/SAMA RETIREE HEALTHE INSURANCE 13,124.71
107 CASA RETIREE HEALTH INSURANCE 5,234.14
109 INFO SYS STRATEGIC PLAN 15,266,438.77
110 STRONG MOTION INSTRUMENTATION 116,260.99
111 OPIOID REMEDIATION 3,233,689.42
120 FIRE FACILITIES FUND 2,876,616.62
121 SPECIAL REPAIR/DEMOLITION 763,614.23
122 EMERGENCY & HEALTH GRANTS 9,365,957.10
123 WORKFORCE INVESTMENT ACT (586,223.07)
124 ORANGE COUNTY SSA GRANTS (43,307.10)
125 OES UASI (2,003,890.87)
127 D.O.J. GRANT FUND 2,310.52
128 POLICE BLOCK GRANTS 2,727,375.80
130 HOME PROGRAM FEDERAL GRANT 3,439,607.43
131 MISC GRANTS 348,982.74
133 HOUSING AUTHORITY-ISSUER FEE 2,337,135.20
135 COMMUNITY DEV BLOCK GRANT (480,495.78)

City Council
10 –
21 5/20/2025

DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA
Fund Fund description Amount
136 HOUSING AUTHORITY-VOUCHER HAP 1,092,639.77
138 HOUSING AUTHORITY-MS 5 45,556.19
139 HOUSING AUTHORITY-NEW CONSTR 474,030.76
140 HOUSING AUTHORITY-VOUCHER ADM 3,799,914.75
142 NSP FEDERAL GRANT 327,434.47
143 CALHOME MFGD HSG LOAN 36,756.06
144 PRISON TO EMPLOYMENT PROGRAM (259,048.16)
145 RENTAL REHABILITATION GRANT 10,746.90
147 FEDERAL AID SAFETY PROGRAM (866,401.15)
148 TRAFFIC SYSTEM MGMT GRANT (9,266,464.07)
149 WIC ASSESSMENT DIST ST IMPRV 33,775.56
152 PUBLIC LIBRARY GRANT FUND 4,301,498.62
158 PLANNING GRANTS PROGRAM (171,879.29)
161 PRCSA CAPITAL GRANTS (3,082,164.26)
164 PUB WKS-WTR QUALITY & CONTROL (2,185,792.85)
165 OFFICE OF SAFETY GRANT 143,672.25
166 US DOJ ASSET FORFEITURE FUND 1,765,427.52
167 US TREASURY ASSET FORFEITURE 211,578.71
169 RECREATION GRANTS FUND 550,138.88
177 EMERGENCY RENTAL ASSISTANCE PG 717,394.99
179 GENERAL FIXED ASSETS 20,088.55
180 ARPA EHV ADMIN FEES 168,161.92
181 AMERICAN RESCUE PLAN ACT 42,289,533.45
182 HOME-ARP PROGRAM FEDERAL GRANT (5,005.99)
183 ARPA - CA FOR ALL YOUTH WDP (559,969.93)
185 RENT STABILIZATION 2,752,106.07
186 HCV F S S FORFEITURES 316,247.81
201 LOCAL DRAINAGE AREA NO 1 136.68
202 LOCAL DRAINAGE AREA NO 2 1,474.83
203 LOCAL DRAINAGE AREA NO 3 779,057.95
204 LOCAL DRAINAGE AREA NO 4 1,089.14
205 LOCAL DRAINAGE AREA NO 5 618.80
206 LOCAL DRAINAGE AREA NO 6 908.27
207 LOCAL DRAINAGE AREA NO 7 200,350.94
209 LOCAL DRAINAGE AREA NO 9 755.80
210 LOCAL DRAINAGE AREA NO 10 17,716.05
211 LOCAL DRAINAGE AREA NO 11 229.70
212 LOCAL DRAINAGE AREA NO 12 13.53
213 LOCAL DRAINAGE AREA NO 13 2,783.25

City Council
10 –
22 5/20/2025

DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA
Fund Fund description Amount
221 LOCAL DRAINAGE AREA I 1,174,571.71
222 LOCAL DRAINAGE AREA II 583,915.29
223 LOCAL DRAINAGE AREA III 214,338.02
224 LOCAL DRAINAGE AREA IV 716,091.10
225 LOCAL DRAINAGE AREA V 410,143.55
226 LOCAL DRAINAGE AREA VI 367,344.80
301 REC/COMM SVS 6,233.97
311 RESIDENTIAL DEVELOP DISTRICT 1 970,479.06
312 RESIDENTIAL DEVELOP DISTRICT 2 5,412,715.71
313 RESIDENTIAL DEVELOP DISTRICT 3 12,214,173.82
314 RESIDENTIAL DEVELOP DISTRICT 4 619,315.76
315 RESIDENTIAL DEVELOP HARBOR SPECFIC 899,219.59
400 POLICE UUT LEASE REVENUE BONDS 39,971.56
404 COSA 2014 LEASE FINANCING (144,761.19)
406 2021 PENSION OBLIGATION BONDS 50,792.33
417 INCLUSIONARY HOUSING FEE 4,576,579.09
418 CDA - PEEBLER CAPITAL FUND (583,059.13)
607 HOUSING AUTHORITY LMIHF 3,948,783.86
655 2018A SERIES TAX ALLOC BOND 23,341.15
670 COSA RDA 888,177.65
671 COSA RDA OBLIGATION RETIREMENT 261,936.70
980 SAN JOAQUIN TRANS CORRIDOR 48,728.18
981 EASTERN FOORHILL TRANS CORRIDOR 4,125.96
991 TRAN SYS IMP AUT C-2 TUSTIN 2,978,504.09
992 TRAN SYS IMP AUT AREA D-TUSTIN 9,864,891.01
993 WIC ASSESSMENT DISTRICT 441,801.32
999 Lawson Clearing 2,667.92
Reconciling Item(s) - Outstanding Checks * 3,255,783.63 Reconciling Item(s) - Bank Direct Deposits* 407,303.89
Reconciling Item(s) - Deposits in Transit* (1,058,242.39) Withdrawals in Transit (312,863.17)
Reconciling Item(s) - Various* (69,359.39)

City Council
10 –
23 5/20/2025

Finance and Management Services
www.santa-ana.org/finance
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 20, 2025
TOPIC: Quarterly Report of Contracts Awarded by the City Manager

AGENDA TITLE
Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421

RECOMMENDED ACTION
Receive and file Quarterly Report of Contracts entered into between January 1, 2025 to March 31, 2025.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under his authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description.

Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $500,000.

Exhibit 1 is a listing of all purchase orders and agreements entered into during the period January 1, 2025 to March 31, 2025, valued at amounts between $500 and $50,000 for non-public works expenditures, and up to $500,000 for public works contracts and agreements. Upon City Council approval, the list of City Manager authorized contracts will be published on the City’s website in a searchable format.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

City Council
11 –
1 5/20/2025

Quarterly Report of Contracts
May 20, 2025

Page 2 ends

5 0
4 1

EXHIBIT(S)

1. Quarterly Report of Contracts – January 1, 2025 to March 31, 2025 Submitted By: Alexander Trinidad, Acting Executive Director of Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager

City Council
11 –
2 5/20/2025

EXHIBIT 1
FISCAL YEAR 2024‐25
QUATERLY REPORT OF CONTRACTS: JANUARY 1, 2025 TO MARCH 31, 2025 No. Date Vendor Name Type Number
AG N‐2024‐396
PO 9162
AG N‐2024‐398
AG N‐2024‐304
AG N‐2024‐395
PO 9080
Agency
PRCS

CITYWIDE
PRCS
HR
PRCS

CITYWIDE
POL
PBA
POL
POL
POL
PWA
POL
PWA
POL
PWA
FMS
CDA
PWA
FMS
CAO
PWA
POL
POL
LIB
PWA
LIB
HR
Amount Description
1 2
3 4
5 6
7 8
9 01/01/2025 BACKHAUSDANCE
01/01/2025 BRISTOL CAR WASH INC.
01/01/2025 CHALLENGER SPO
01/01/2025 LEGALSHIELD
01/01/2025 TUMBLE‐N‐KIDS
01/01/2025 WAXIE SANITARY SUPPLY
01/02/2025 ASSOCIATED BAG COMPANY
01/02/2025 MUSCO SPORTS LIGHTING LLC
01/02/2025 PACIFIC ATHLETIC WEAR INC
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
25,000.00 RECREATION BALLET AND CREATIVE DANCE CLASSES
7,000.00 VEHICLE WASHES & DETAILS
25,000.00 YOUTH SOCCER CLASSES
30,000.00 VOL EMLPY BENEFIT FOR LEGAL &
25,000.00 RECREATION SERVICES FOR YOUTH GYMNASTICS CLASSES 18,306.64 MISC JANITORIAL SUPPLIES
2,796.10 PAPER BAGS TO PACKAGE EVIDENCE
15,000.00 BPO FOR CONTOLLER SERVICES & PARTS
2,254.28 PAAL SOCCER SHIRTS & JERSEYS
530.34 GLASS VIALS FOR FORENSICS EVIDENCE DIVISON
1,293.19 THERMAL PRINTING LABELS/RIBBONS
50,000.00 WATER METER TESTING SERVICES & SUPPLIES
10,891.65 THERMAL PRINTERS AND ACCESSORIES
10,455.00 ANNUAL BACKFLOW TESTING
PO 127310
PO 127309
PO 127312
PO 127311
PO 127314
AG N‐2024‐389
PO 127316
PO 127315
PO 127313
PO 127318
PO 127317
PO 127319
PO 127320
AG N‐2025‐020
AG N‐2025‐003
AG N‐2025‐061
PO 127322
PO 127321
AG N‐2025‐013
PO 127323
AG N‐2025‐063
AG N‐2025‐074
AG N‐2025‐072
PO 127324
PO 127328
PO 127326
PO 127330
PO 127327
PO 127329
PO 127331
PO 127332
AG N‐2025‐069
PO 127333
10 01/02/2025 VWR INTERNATIONAL LLC
11 01/06/2025 BARCODES INC
12 01/06/2025 GOLDEN METERS SE
13 01/06/2025 MOBILE ID SOLUTIONS
14 01/06/2025 ONE FLOW BACKFLOW INC
15 01/06/2025 SAFARILAND LLC
16 01/07/2025 CROSS CONNECTION ENVIRONMENTAL
17 01/07/2025 RR DONNELLEY
18 01/08/2025 ORANGE COUNTY TRANSPORTATION
19 01/08/2025 TPM INC
20 01/09/2025 APTEMIZ, INC.
21 01/09/2025 APTUS COURT REPORTING, LLC
22 01/10/2025 QUINN GROUP, INC
23 01/10/2025 SMART SOURCE OF CALIFORNIA LLC
24 01/10/2025 THE CIRCLE
2,023.85 EVIDENCE BOXES FOR WEAPONS
12,267.50 BACKFLOW TEST SIMULATION STATIONS
5,753.57 BUSINESS TAX PAPERS
1,014.30 30 DAY OCTA BUS PASSES
3,600.00 ANNUAL SOFTW SUBSCRIPTION RENEWAL
22,500.00 INDIRECT COST & INTERNAL SERVICE FUND COST ALLOCATION PLAN 50,000.00 CONSULTANT SERVICES AGREEMENT FOR LEGAL SUPPORT SERVICES 12,000.00 STORAGE AGREEMENT FOR EQUIPMENT STORAGE
2,108.85 SAPD PAKRING WARNING NOTICES
546.23 PRINTERS FOR JAIL INMATE PROGRAMS
900.00 BOOK READING AT TET LUNAR NEW YEAR FESTIVAL
11,103.26 ANNUAL SUBSCRIPTION RENEWAL
22,275.00 E‐RATE CONSULTANTING SERVICES
11,280.00 KAISER PERMANENTE MOBILE HEALTH VEHICLE
50,000.00 BIPARTISAN INFRASTRUCTURE LAW FEDERAL FUNDING ANALYSIS 23,633.18 TACTICAL BALLISTIC EQUIPMENT ACCESSORIES
5,000.00 BPO INMATE PROGRAMS BOOKS
25 01/13/2025 AI, ELIZABETH
26 01/13/2025 DLT SOLUTIONS LLC
27 01/13/2025 INFINITY COMMUNICATIONS & CONSULTING
28 01/13/2025 KAISER FOUNDATION HEALTH PLAN, INC.
29 01/13/2025 SILSBY STRATEGIC ADVISORS, INC
30 01/13/2025 TYR TACTICAL, LLC
31 01/14/2025 BARNES & NOBLE BOOKSELLERS INC
32 01/14/2025 BLACKHAWK ENGAGEMENT SOLUTIONS
33 01/14/2025 FASTCASE INC
PWA
POL
PWA
HR
POL
POL
2,964.41 GIFT CARDS FOR HR RECRUITMENT
2,640.00 INMATE LAW LIBRARY SUBSCRIPTION
3,344.03 PAAL SOCCER PROGRAM EQUIPMENT
6,468.85 SANTA ANA PD CATERED EVENT
14,999.99 BPO CANOPIES
8,235.00 TOT TURF SURFACE INSTALLATION
34 01/14/2025 GOPHER
35 01/14/2025 TANGATA AT BOWERS MUSEUM
36 01/15/2025 INTERNATIONAL E‐Z UP INC
37 01/15/2025 ROBERTSON INDUSTRIES INC
38 01/15/2025 TOONY DESIGNS
POL
PWA
PWA
PRCS
PRCS
5,000.00 DECORATIVE SERVICES FOR CULTURAL EXHIBITS, TET FESTIVAL 7,484.86 BARCO CLICKSHARE VIDEO CONFERENCING SYSTEM39 01/16/2025 GOLDEN STATE AUDIO VIDEO

City Council
11 –
3 5/20/2025

No. Date Vendor Name Type Number
AG N‐2025‐055
AG N‐2025‐071
AG N‐2025‐018
AG N‐2025‐012
AG N‐2025‐058
AG N‐2025‐067
AG N‐2025‐021
AG N‐2025‐017
AG N‐2025‐006
PO 127335
AG N‐2025‐060
AG N‐2025‐052
AG N‐2025‐008
PO 127336
PO 127337
PO 127341
PO 127340
PO 127339
PO 127338
PO 127343
PO 127342
PO 127347
PO 127344
PO 127348
PO 127350
PO 127349
PO 127351
AG N‐2025‐053
PO 9086
Agency
CDA
Amount Description
40 01/21/2025 HOTEL ZESSA A DOUBLE TREE BY HILTON
41 01/21/2025 KHALILI, DANA
42 01/22/2025 MADRIGAL, MARIA
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
21,612.38 MEETING & EVENT CONTRACT, BUSINESS EXPO
5,000.00 COUNCIL AID & ASSISTANCE FOR COUNCILMEMBER VAZQUEZ 25,000.00 RECREATION SERVICES FOR DANCE AND FITNESS CLASSES 49,999.00 LICENSE AGREEMENT FOR PLACER'S PLATFORM
25,000.00 MARKETING & PUBLIC RELATIONS SERVICES FOR CITY EVENTS 19,445.90 VERSATERM PROPRIETARY SOFTWARE
6,000.00 PARTNERSHIP AGREEMENT, VINFAST AUTO FOR TET FESTIVAL 500.00 BOOK READING AT TET LUNAR NEW YEAR FESTIVAL
47,500.00 SETTLEMENT AGREEMENT JOHN W. YENTES v. CITY OF SANTA ANA 871.82 ID CARDS & ID PRINTING SUPPLIES
CMO
PRCS
PRCS
PRCS
POL
PRCS
LIB
CAO
POL
POL
LIB
POL
PWA
POL
PWA
PWA
PWA
POL
POL
PWA
POL
43 01/22/2025 PLACER LABS, INC.
44 01/22/2025 ROCKET SCIENCE MEDIA GROUP, INC.
45 01/22/2025 VERSATERM PUBLIC SAFETY US, INC.
46 01/22/2025 VINFAST AUTO, LLC
47 01/22/2025 VO, CHRISTINA
48 01/22/2025 YENTES, JOHN W.
49 01/23/2025 CI SOLUTIONS
50 01/23/2025 SOCRADAR CYBER INTELLIGENCE INC.
51 01/24/2025 MINI EXPRESS, THE
52 01/24/2025 MOBILE MODULAR MANAGEMENT CORP
53 01/24/2025 MUNICIPAL MAINTENANCE EQUIPMENT
54 01/24/2025 SCENTURION K9 CONSULTING
55 01/27/2025 CROSS CONNECTION ENVIRONMENTAL
56 01/27/2025 FULLER TRUCK ACCESSORIES
57 01/27/2025 THE AUTOMOTIVE TRAINING GROUP
58 01/27/2025 XYBIX SYSTEMS INC
49,000.00 SOCRADAR CYBER THREAT INTELLIGENCE PLATFORM
1,000.00 TRACKLESS TRAIN SERVICES, DIA DE LOS NINOS/LIBROS 249,020.88 MOBILE MODULAR CLASSROOM UNITS FOR PD
15,000.00 BPO VACUUM TRUCK PART & REPAIR SERVICES
3,900.00 K‐9 ANNUAL MAINTENANCE TRAINING
3,814.49 BACKFLOW TEST SIMULATION STATIONS
2,365.81 CHEVY COLORADO BED COVER & INSTALLATION
1,295.00 FLEET TRAINING REGISTRATION FEE
5,000.00 BPO DISPATCH CONSOLE REPAIR SVCS
2,000.00 BPO BIOHAZARDOUS WASTE DISPOSAL
29,048.88 RTA SUBSCRIPTION RENEWAL
23,370.91 PARACLETE CUSTOM TACITAL VESTS FOR SAPD SWAT
4,670.96 ROLLER SHADES & INSTALLATION
59 01/28/2025 EFFICIENT X‐RAY INC
60 01/28/2025 RON TURLEY ASSOCIATES INC
61 01/29/2025 BLACK BOX SAFETY INC
62 01/29/2025 SHEWARD & SON & SONS INC
63 01/29/2025 SMART SOURCE OF CALIFORNIA LLC
64 01/30/2025 BENDER READY MIX INC
65 01/30/2025 DAKTRONICS INC
66 01/30/2025 FIREMASTER
67 01/30/2025 TRIMBLE INC.
68 02/01/2025 SHERWIN‐WILLIAMS
PRCS
POL 3,363.37 SAPD PAKRING WARNING NOTICES
PWA
PRCS
PRCS
PWA

CITYWIDE

CITYWIDE
PWA
PWA
PRCS
FMS
13,000.00 BPO PROVIDE READY MIX CONCRETE
1,675.41 JEROME PARK SCOREBOARDS PARTS & REPAIR
3,133.64 PYRO CHEM FIRE SYSTEM TESTING &
50,000.00 TRIMBLE UNITY CONSTRUCT, MAINTAIN AND PERMIT
9,153.32 PAINT & PAINTING SUPPLIES
69 02/01/2025 WORLD OIL ENVIRONMENTAL
70 02/03/2025 EDUCATION & OUTREACH COMPANY
71 02/03/2025 NATIONAL DATA & SURVEYING SERVICES
72 02/03/2025 NEWPORT LANDING SPORTFISHING
73 02/03/2025 WESTERN PRINTING SYSTEMS LLC
74 02/04/2025 ARMS UNLIMITED INC
75 02/04/2025 KITTRICH CORPORATION
76 02/05/2025 GRAFFITI SHIELD INC
77 02/05/2025 VIDEO & AUDIO CENTER
78 02/06/2025 ALL‐WAYS TILE INC
PO 9120 5,000.00 WASTE DISPOSAL SERVICES
4,096.54 COLORING BOOK
25,000.00 CONSULTING FOR TRAFFIC COUNTING SERVICES
1,250.00 WHALE WATCHING TICKETS
508.67 NOTICE TO STOP WORK HANG TAGS
3,207.59 GUN LIGHT BATTERIES & HANDCUFFS
8,568.64 CUSTOM CANOPIES & TABLE COVERS
6,062.00 BIRD STRIKE FILM INSTALLATION
3,278.04 83‐INCH OLED SMART TELEVISION
14,576.00 SHOWER TILE REPLACEMENT PROJECT FIRE STATION #73 6,741.00 DRAIN & ROOF REPAIR
11,799.94 FORD F550 TRUCKS PARTS & INSTALLATION
7,304.80 STORAGE RACK INSTALLATION
PO 127355
AG N‐2025‐056
PO 127356
PO 127357
PO 127358
PO 127359
PO 127363
PO 127361
PO 127366
PO 127365
PO 127364
PO 127368
POL
PRCS
PRCS
PWA
PWA
PWA
PWA
PRCS
79 02/06/2025 BEST CONTRACTING SERVICES INC
80 02/06/2025 SPECIALTY EQUIPMENT
81 02/07/2025 CONVEYOR & STORAGE SOLUTIONS

City Council
11 –
4 5/20/2025

No. Date
82 02/10/2025 3D MEDIA
83 02/10/2025 CPACINC.COM
84 02/10/2025 ILLINOIS LIBRARY ASSOCIATION
85 02/11/2025 ARDENT ERGONOMICS
86 02/11/2025 GOLDEN STATE AUDIO VIDEO
87 02/11/2025 ILLINOIS LIBRARY ASSOCIATION
88 02/11/2025 PROFESSIONAL POLYGRAPH SERVICE
89 02/12/2025 CHINOOK MEDICAL GEAR INC
90 02/12/2025 DAVEY'S LOCKER
Vendor Name Type Number
PO 127372
PO 127369
PO 127370
AG N‐2025‐049
PO 127374
PO 127373
AG N‐2025‐062
PO 127376
PO 127377
PO 127375
PO 127381
PO 127382
PO 127379
PO 127383
PO 127380
PO 127385
AG N‐2025‐037
PO 127384
PO 127387
PO 127391
PO 127389
PO 127390
PO 127395
AG N‐2025‐030
Agency
PWA
IT
LIB
HR
Amount Description
15,000.00 MEDIA PHOTOGRAPHY$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
6,735.00 BARRACUDA ARCHIVER RENEWAL
2,071.11 2025 READING PROGRAM TOTE & TSHIRT
50,000.00 PREVENTATIVE ERGONOMICS ASSESSMENTS
1,414.68 WIRELESS CONFERENCE EQUIPMENT
2,340.79 2025 READING PROGRAM TSHIRT
25,000.00 POLYGRAPH SERVICES, PD
17,395.77 CUSTOM INDIVIDUAL FIRST AID KITS
3,501.00 SPLASH CAMP WHALE WATCHING TRIP
1,818.65 COMMUNITY HELMET GIVEAWAY EVENT
1,000.00 K9 SOFTWARE SERVICE SUBSCRIPTION
20,000.01 Blanket PO NURSERY & LANDSCAPE MATERIALS
567.01 PORTABLE ROAD COUNTER DEVICE
5,511.21 LESS THAN LETHAL SWAT GRENADES
821.56 BIODEGRADABLE NITRILE GLOVES
HR
LIB
POL
POL
PRCS
POL
POL
PWA
POL
POL
PRCS
PWA
FMS
HR
FMS
PRCS
POL
PWA
FMS
PWA
91 02/12/2025 HELMETS R US INC
92 02/13/2025 ACEK9
93 02/13/2025 DEVIL MOUNTAIN WHOLESALE
94 02/13/2025 DIAMOND TRAFFIC PRODUCTS
95 02/13/2025 LC ACTION POLICE SUPPLY
96 02/13/2025 TG MEDICAL (USA) INC
97 02/18/2025 MONTEBELLO GLASS & MIRROR CO
98 02/18/2025 NDS
14,992.63 SECURITY GLASS & SPEAKER INSTALL PRJCT C.H. 1ST FLR 30,000.00 MAIL PICK‐UP SERVICES
2,163.03 ERGONOMIC STAND UP DESK RISERS
797.53 MAINTENANCE SERVICES BOOKLETS
5,094.02 BIODEGRADABLE WASTE BAGS
99 02/19/2025 LOCTEK INC
100 02/19/2025 SMART SOURCE OF CALIFORNIA LLC
101 02/20/2025 BIOBAG AMERICAS INC
102 02/20/2025 IMPERIAL DADE
103 02/20/2025 MIDSTATE AUTOMOTIVE EQUIPMENT
104 02/21/2025 ACCO BRANDS USA LLC
105 02/21/2025 AKEL ENGINEERING GROUP, INC.
106 02/21/2025 AASCSC
4,720.80 HAND SANITIZING WIPES
37,027.99 TABLE‐TOP TIRE CHANGER
1,090.12 BINDING AND LAMINATING SUPPLIES
50,000.00 ON‐CALL AGREEMENT, WATER HYDRAULIC MODELING SUPPORT 40,000.00 AMENDMENT ‐ LIVE PERFORMANCES FOR CITY EVENTS 6,146.25 MEDIEVAL TIMES ADMISSION TICKETS
4,668.84 URBAN AIR ADMISSION TICKETS
AG N‐2024‐339‐01 PRCS
107 02/21/2025 MEDIEVAL TIMES USA INC
108 02/21/2025 UA FULLERTON LLC
109 02/21/2025 ULINE INC
110 02/24/2025 ALCO TARGET COMPANY
111 02/24/2025 B&H PHOTO VIDEO
112 02/24/2025 SIEBRING MANUFACTURING INC
113 02/24/2025 TOTAL IMAGING SOLUTIONS LLC
114 02/25/2025 BOB BARKER CO INC
115 02/25/2025 CPACINC.COM
PO 127397
PO 127394
PO 127396
PO 127400
PO 127399
PO 127398
PO 127401
PO 127403
PO 127404
AG N‐2025‐041
PO 127405
PO 127402
PO 127406
PO 127407
PO 127408
AG N‐2025‐002
AG N‐2025‐031
PRCS
PRCS
PWA
POL
POL
PWA
POL
POL
IT
HR
PWA
CMO
CMO
PRCS
CAO
PWA
CMO
6,285.69 STORAGE BOX & CABINET & DRUM PUMP
3,661.74 SHOOTING RANGE TRAINING TARGETS
1,715.24 AUDIO EQUIPMENT FOR PD TRAINING ROOM
7,529.78 ELECTRIC SKID MOUNT SPRAYER
835.00 DIGITAL SCANNER 1‐YEAR SERVICE RENWAL CONTRACT
17,000.00 BLANKET PO INMATE SUPPLIES FOR SAPD‐JAIL
1,220.00 ANNUAL SUBSCRIPTION RENEWAL
50,000.00 TRAINING COURSES
29,953.17 SECURITY DOOR INSTALLATION ‐ 6TH FLOOR CITY HALL 2,394.76 PROCLAMATION CERTIFICATE
116 02/25/2025 JACOB GREEN & ASSOCIATES
117 02/25/2025 LANMOR SERVICES
118 02/25/2025 THE CASTLE PRESS
119 02/25/2025 THE CASTLE PRESS 2,841.59 CERTIFICATE OF RECOGNITION 1,823.97 VOLLEYBALL EQUIPMENT
1,008.81 DESK SCANNER
50,000.00 TESTING & INSPECTION BACKFLOW PREVENTION
2,110.00 FACILITY RENTAL, COMM. LINKAGE FORUM ANNUAL AWARDS 120 02/26/2025 ANTHEM SPORTS, LLC
121 02/26/2025 B&H PHOTO VIDEO
122 02/26/2025 BACKFLOW APPARATUS & VALVE, CO.
123 02/26/2025 BOWERS MUSEUM

City Council
11 –
5 5/20/2025

No. Date Vendor Name Type Number Agency
POL
POL
HR
LIB
LIB
POL
POL
POL
Amount Description
124 02/26/2025 BOWERS MUSEUM
125 02/26/2025 PRYMEINFIL
126 02/26/2025 SHERWOOD HR CONSULTING
127 02/26/2025 STAGE PLUS, INC.
128 02/26/2025 TRU‐ONE PRODUCTIONS
129 02/26/2025 VCA ANIMAL HOSPITALS, INC.
130 02/26/2025 VERSATERM PUBLIC SAFETY US, INC.
131 02/27/2025 BOTACH INC
AG N‐2025‐010
AG N‐2025‐029
AG N‐2025‐040
AG N‐2025‐043
AG N‐2025‐045
AG N‐2025‐011
AG N‐2025‐068
PO 127412
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,690.00 FACILITY RENTAL, SAPD OATH OF OFFICE CEREMONY
22,500.00 LICENSE AGREEMENT WITH PRYME INFIL
50,000.00 CONSULTANT AGREEMENT TO PROVIDE TRAINING COURSES 5,500.00 EVENT STAGING SERVICES FOR DIA DE LOS NINOS/LIBROS 700.00 SLOT CARE RACE TRACK ACTIVITIES DIA DE LOS NINOS/LIBROS 35,000.00 EMERGENCY CARE & SPECIALITY VET SERVICES, PD CANINES 19,445.90 VERSATERM PROPRIETARY SOFTWARE
742.90 FIREARMS QUICK DETACH ACCESSORIES
132 02/27/2025 UNITED WAY OF ORANGE COUNTY
133 02/27/2025 WEST COAST PROCESSORS LLC
134 03/01/2025 NABERS CLEANERS
135 03/01/2025 VISTA PAINT CORP
136 03/03/2025 ACTION DOOR REPAIR CORP
137 03/03/2025 PEPPERBALL
PO 127411
PO 127409
PO 9128
PO 9129
PO 127414
PO 127413
CDA
PWA

CITYWIDE

CITYWIDE
PWA
POL
750.00 ANNUAL SOFTWARE MEMBERSHIP RENEWAL
750.00 BPO ZOO ANIMAL FOOD (FISH)
3,000.00 DRY CLEANING SERVICES
4,576.66 PAINT AND PAINT SUPPLIES
19,921.35 BAY DOOR INSTALL PROJECT FIRE STATION #76
2,835.05 LESS THAN LETHAL AMMUNITION
138 03/04/2025 COOK'S CORRECTIONAL
139 03/04/2025 RAINBOW BOOK COMPANY
140 03/04/2025 SOUTHWEST BOULDER & STONE INC
141 03/05/2025 COSMOS EVENT RENTALS
142 03/05/2025 ENERGY EXPERTS INTERNATIONAL
143 03/05/2025 HELM LLC
144 03/05/2025 PLACENTIA, CITY OF
145 03/05/2025 SOURCE GRAPHICS
146 03/06/2025 BOOMERS IRVINE
PO 127415
PO 127417
PO 127416
AG N‐2025‐046
AG N‐2025‐038
PO 127422
AG N‐2025‐023
PO 127421
POL
LIB
21,854.40 ELECTRIC TILTING SKILLET AND INSTALLATION
688.65 VARIOUS BOOKS DELHI COLLECTION
1,365.63 DECOMPOSED GRANITE FINES FOR ZOO
20,000.00 EVENT EQUIPMENT RENTALS, DIA DE LOS NINOS/LIBROS 50,000.00 VALVE AND ACTUATOR MAINTENANCE AND REPAIR SERVICES 750.00 ANNUAL SOFTWARE LICENSE RENEWAL
25,000.00 MOU WITH CITY OF PLACENTIA FOR INVESTIGATIVE ASSITANCE 1,392.30 ANNUAL PLOTTER SERVICE RENEWAL
1,696.17 BOOMERS IRVINE PAAL SUMMER TRIP
1,499.58 FIREARM MAINTENANCE SUPPLIES
PRCS
LIB
PWA
PRCS
POL
IT
POL
POL
PO 127424
PO 127426147 03/06/2025 BROWNELLS INC
148 03/06/2025 FUN COMPANY, THE
149 03/06/2025 LANMOR SERVICES
150 03/06/2025 LEXISNEXIS COPLOGIC SOLUTIONS INC.
151 03/06/2025 SUNNY SLOPE TREES
152 03/06/2025 VERITEXT, LLC
153 03/07/2025 ANGELS BASEBALL LP
154 03/07/2025 KITTRICH CORPORATION
155 03/07/2025 KNOTTS BERRY FARM
156 03/07/2025 PROUDCITY INC.
157 03/07/2025 ULINE INC
158 03/07/2025 VECTOR USA
159 03/10/2025 NDS
160 03/10/2025 NGUYEN, TRINITY
AG N‐2025‐044
PO 127425
AG N‐2022‐131‐03 POL
LIB
CDA
1,400.00 INFLATABLE RACE TRACK ACTIVITES, DIA DE LOS NINOS/LIBROS 31,750.13 BUILDING DOOR REMODEL
44,666.62 AMENDMENT ‐ LEXISNEXIS DESK OFFICER REPORTING SYSTEM 5,000.00 BPO PLANTS/TREES/MATERIALS
50,000.00 LEGAL SUPPORT SERVICES
1,085.00 ANGELS BASEBALL TICKETS
3,286.25 CUSTOM CANOPY PACKAGE & TABLE COVER
10,007.50 KNOTTS ADMISSION TICKETS TEEN EXCURSION PROGRAM 24,150.00 WEB ACCESSIBILITY PLANNING AND STRATEGY SERVICES 13,973.82 CROWN CONTROL POST & CHAIR
PO 127423
AG N‐2025‐051
PO 127431
PO 127429
PO 127432
AG N‐2025‐050
PO 127430
PO 127428
AG N‐2025‐037
AG N‐2025‐015
PO 127434
PO 127433
PO 127435
PO 127436
PO 127437
POL
CAO
PRCS
PRCS
PRCS
IT
PRCS
LIB
FMS
LIB
3,180.26 NETWORK EQUIPMENT
10,000.00 SERVICE AGREEMENT FOR PRESORT MAIL SERVICES
500.00 BOOK READING AT TET LUNAR NEW YEAR FESTIVAL
1,119.81 BATTERIES FOR NAO ROBOTS
10,000.00 COMMUNITY GUIDE & BUSINESS DIRECTORY
760.00 SOUND & STAGE SUPPORT TECHNICIAN
161 03/10/2025 ROBOTLAB INC LIB
162 03/10/2025 SANTA ANA CHAMBER OF COMMERCE
163 03/10/2025 STANFORD SOUND AND STAGE
164 03/10/2025 WILD RIVERS WATERPARK IRVINE
165 03/11/2025 AMERICAN LIBRARY LABELS LLC
CDA
CDA
POL
LIB
1,790.00 WILD RIVERS ADMISSION TICKETS FOR PAAL PROGRAM 1,194.66 LIBRARY LOCATION LABELS

City Council
11 –
6 5/20/2025

No. Date Vendor Name Type Number
PO 127442
PO 127444
PO 127446
PO 127447
PO 127443
PO 127440
PO 127438
PO 127445
PO 127448
PO 127449
AG N‐2025‐014
PO 127452
AG N‐2025‐034
AG N‐2025‐070
AG N‐2025‐022
PO 127455
PO 127453
PO 127454
PO 127456
PO 127458
PO 127466
PO 127467
PO 127468
PO 127469
PO 127465
PO 127460
PO 127461
PO 127463
PO 127459
PO 127462
PO 127470
PO 127471
PO 127472
PO 127474
AG N‐2025‐039
AG N‐2025‐054
AG N‐2025‐007
AG N‐2025‐032
AG N‐2025‐009
PO 127481
PO 127476
PO 127477
Agency
PBA
LIB
Amount Description
166 03/11/2025 BLUEBEAM INC
167 03/11/2025 CDW GOVERNMENT INC
168 03/11/2025 EASYVISTA, INC.
169 03/11/2025 FIRST BOOK
170 03/11/2025 IRVINE PIPE & SUPPLY
171 03/11/2025 TPM INC
172 03/11/2025 UA FULLERTON LLC
173 03/11/2025 VECTOR USA
174 03/12/2025 CDW GOVERNMENT INC
175 03/12/2025 COSTUME SPECIALISTS
176 03/12/2025 HUYNH, CAROLYN
177 03/17/2025 FLEX SAFE USA LLC
178 03/17/2025 ORANGE COUNTY FIRE AUTHORITY
179 03/17/2025 PROUDCITY INC.
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
11,616.00 COMPLETE AECO COLLABORATION
6,364.10 NETWORK HARDWARE & SOFTWARE
2,735.00 ANNUAL SOFTWARE MAINT RENEWAL
2,070.29 VARIOUS YOUTH BOOKS
14,437.98 ADA COMPLIANT DRINKING FOUNTAINS
5,700.00 ANNUAL SOFTWARE SUBSCRIPTION
1,083.66 URBAN AIR ADMISSION TICKETS FOR PAAL PROGRAM
3,180.26 NETWORK EQUIPMENT
POL
LIB
PWA
PWA
POL
PRCS
IT 638.75 UPS REPLACEMENT BATTERY
540.00 MASCOT COSTUMES RENTAL FEELIB
LIB 500.00 BOOK READING AT TET LUNAR NEW YEAR FESTIVAL
1,676.14 ORANGE BARRICADE 60"
50,000.00 INTERAGENCY FLEET MAINTENANCE & REPAIR SERVICES ‐ OCFA 24,750.00 INTRANET WEBSITE DEVELOPMENT SERVICES
25,000.00 BACKGROUND, ADMIN & SURVEILLANCE INVESTIGATIONS 791.99 PAAL BASEBALL CAMP EQUIPMENT
PWA
PWA
IT
POL
POL
PRCS
IT
PWA
PRCS
POL
HR
180 03/17/2025 RCS INVESTIGATIONS & CONSULTING LLC
181 03/18/2025 GOPHER
182 03/18/2025 KIEFER AQUATICS 7,461.68 AQUATICS PROGRAM SUPPLIES 183 03/18/2025 ZOHO CORPORATION
184 03/19/2025 COASTLINE EQUIPMENT
185 03/19/2025 GRAFFITI SHIELD INC
186 03/20/2025 B&H PHOTO VIDEO
187 03/20/2025 BIOMETRICS4ALL INC
188 03/20/2025 CON TODO PRESS
189 03/20/2025 CUMMINS‐ALLISON CORP
190 03/20/2025 CUT‐RATE BATTERIES LLC
191 03/20/2025 EDUCATION & OUTREACH COMPANY
192 03/20/2025 ILLINOIS LIBRARY ASSOCIATION
193 03/20/2025 ROGUE FITNESS
194 03/20/2025 TECHNOLOGY TRADERS INC
195 03/20/2025 TPM INC
196 03/21/2025 PACIFIC ATHLETIC WEAR INC
197 03/21/2025 PACKET FUSION INC
198 03/21/2025 TPM INC
199 03/24/2025 ORANGE COUNTY SCHOOL OF THE
200 03/24/2025 ORANGE COUNTY SCHOOL OF THE ARTS
201 03/24/2025 PYRO SPECTACULARS, INC.
202 03/24/2025 PYRO SPECTACULARS, INC.
203 03/24/2025 T.B. PENICK & SONS, INC.
204 03/24/2025 TCCG TECH COAST CONSULTING GROUP
205 03/25/2025 AED BRANDS, LLC
8,884.00 ANNUAL SUBSCRIPTION RENEWAL
4,723.76 SOFTWARE LICENSE & INTERFACE KIT
766.13 BIRD STRIKE FILM INSTALLATION
46,946.58 CAMERA'S AND ACCESSORIES FOR PD FORENSICS
7,079.72 LIVESCAN HARDWARE & SOFTWARE
2,423.16 BILINGUAL CHILDREN'S BOOKS
526.78 COIN COUNTER ANNUAL SERVICE CONTRACT
1,354.70 TWO WAY RADIO BATTERIES
14,988.02 WATER EDUCATIONAL MATERIALS
547.91 SUMMER PROGRAM SUPPLIES: TSHIRTS
1,127.38 GYM EQUIPMENT SLAM BALL/BIKE KIT
12,610.73 DOCUMENT SCANNERS
LIB
CDA
POL
PWA
LIB
POL
CDA
PWA
POL
IT
PWA
POL
POL
PRCS
PRCS
PRCS
CDA
POL
PWA
PWA
2,300.00 BLUE BEAM COMPLETE RENEWAL
2,175.27 PAAL YOUTH BASEBALL SHIRTS/HATS
49,500.00 VOIP PHONE SYSTEM MAINTENANCE RE
10,000.00 ANNUAL SUBSCRIPTION RENEWAL
1,965.00 PD AWARDS FOOD & BUFFET SERVICE
1,300.00 FACILITY RENTAL, POLICE DEPARTMENT AWARDS
31,650.00 PYROTECHNIC FIREWORKS PROGRAM FOR JULY 4, 2025 16,500.00 PYROTECHNIC FIREWORKS PROGRAM FOR TET FESTIVAL 151,790.00 LITHICRETE/LITHOMOSAIC PAVING, ZOO
7,500.00 PRESENTATION AT THE SANTA ANA GROW EVENT
517.81 AED BATTERIES & STAT‐PADS
206 03/25/2025 APPLE INC
207 03/25/2025 BLACKHAWK ENGAGEMENT SOLUTIONS
4,927.97 2025 YOUTH POSTER CONTEST PRIZES LAPTOPS
3,798.40 2025 YOUTH POSTER CONTEST PRIZES GIFT CARDS

City Council
11 –
7 5/20/2025

No. Date Vendor Name Type Number
AG N‐2025‐027
PO 127479
PO 127475
PO 127482
PO 127478
AG N‐2025‐019
PO 127483
PO 127484
PO 127485
Agency
PRCS
POL
PWA
PWA
IT
PRCS
POL
PRCS
PWA
Amount Description
208 03/25/2025 GARCIA, HORTENCIA
209 03/25/2025 LOCTEK INC
$
$
$
$
$
$
$
$
$
25,000.00 RECREATION ADULT DANCE AND FITNESS CLASSES
772.16 STANDING DESK & FILE CABINET
210 03/25/2025 NEWEGG BUSINESS INC
211 03/25/2025 NORCO TRAILERS
212 03/25/2025 PACKET FUSION INC
213 03/26/2025 SCAN HEALTH PLAN
214 03/27/2025 JRBADGES
764.74 2025 YOUTH POSTER CONTEST PRIZE
41,782.80 CUSTOM TRAILER FOR PD CITYWIDE DUI CHECKPOINTS 12,156.84 DESK PHONE HARDWARE & SOFTWARE
11,500.00 PARTNERSHIP AGREEMENT, SCAN HEALTH PLAN FOR CITY EVENTS 3,605.25 POLICE BADGE STICKERS
215 03/27/2025 ORIGINAL WATERMEN INC
216 03/27/2025 THE PUBLIC RESTROOM COMPANY
5,911.18 AQUATICS LIFEGUARD UNIFORMS
1,066.73 DOOR HINGES FOR PARK RESTROOM
Total this period $ 2,960,594.33
Total fiscal year budget
Percentage of budget amount
$ 699,549,560.00

0.42%
Agency/Department Total This Quarter FiscalYear‐to‐Date City Attorney’s Office (CAO)
Clerk of the Council (COC)
City Manager’s Office (CMO)
Community Development (CDA)
Citywide
$
$
$
$
$
$
$
$
$
$
$
$
$
$
148,508.81 $
$
$
$
$
$
$
$
$
$
$
$
$
$
537,165.39
‐‐
12,346.35
86,524.32
47,036.62
70,649.89
204,901.84
129,426.89
75,815.74
572,432.40
26,616.00
771,031.86
815,303.61
2,960,594.33
528,233.37
554,097.81
842,036.62
218,049.17
271,488.92
476,490.61
285,677.47
2,059,812.98
215,917.02
1,874,978.22
3,503,728.76
11,367,676.34
Finance & Management Services (FMS)
Human Resources (HR)
Information Technology (IT)
Library (LIB)
Parks, Rec. & Comm. Services (PRCS)
Planning and Building (PBA)
Police (POL)
Public Works (PWA)
Total

City Council
11 –
8 5/20/2025

Finance and Management Services
www.santa-ana.org/finance
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 20, 2025
TOPIC: Award a Contract to Cherry Bekaert Advisory LLC for Governmental Accounting Standards Board (GASB) Consulting Services

AGENDA TITLE
Contract to Cherry Bekaert Advisory LLC for Governmental Accounting Standards Board (GASB) Consulting Services (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Cherry Bekaert Advisory LLC to provide Consulting Services to implement new GASB standards for a total amount not to exceed $156,000 for a two-year period beginning with the fiscal year ending June 30, 2025 through June 30, 2026, with a provision for three, one-year extensions for the fiscal years ending June 30, 2027, June 30, 2028, and June 30, 2029. (Agreement No. A-2025- XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Governmental Accounting Standards Board (GASB) issues accounting and financial reporting standards that state and local governments must follow under Generally Accepted Accounting Principles (GAAP). These standards help make financial information reliable, transparent, and comparable, so the public and decision-makers can better understand and evaluate how government funds are managed. The City of Santa Ana is required to follow GASB standards to ensure that the City’s audited Annual Comprehensive Financial Report (ACFR) is prepared in accordance with GAAP and GASB financial reporting requirements. This also helps the City remain compliant and eligible to continue receiving state and federal grant funding.

In recent years, GASB has issued several complex new standards, including GASB 87 (Leases), GASB 96 (Subscription-Based Information Technology Arrangements), and GASB 101 (Compensated Absences). These new requirements have created significant challenges for many government agencies, including Santa Ana, due to their technical complexity and tight reporting timelines.

City Council
12 –
1 5/20/2025

Award a contract to Cherry Bekaert Advisory LLC for GASB Consulting Services May 20, 2025

Page 2 ends

5 0
4 2
To comply with GASB 87 and 96, the City’s Accounting Division reviews over 200 lease and technology subscription contracts each year, researches payment records, prepares detailed documentation, and makes the necessary accounting adjustments. For the current fiscal year, the Division is also responsible for implementing GASB 101, which requires a detailed review of all employee labor contracts and a new method for calculating the City’s liability for compensated absences.

To help manage this additional workload and ensure the City remains in compliance with GASB requirements, staff is recommending the use of a qualified consultant to assist with implementation efforts. This approach would provide the necessary technical support to meet complex reporting requirements without delaying the City's financial reporting deadlines.

A total of seven consulting firms submitted proposals in response to the Request for Proposal (RFP) No. 25-025 (Exhibit 2): Badawi & Associates, BerryDunn LLC, Cherry Bekaert Advisory LLC, Eide Bailly LLP, LSL LLP, Macias, Gini & O’Connell LLP, and The Pun Group. The seven proposals were evaluated and ranked by a Review Committee (Committee) comprised of Accounting Manager, Supervising Accountant, and Senior Accountant. The evaluation was based on the following factors:
•Compliance with the requirements of the RFP, including thoroughness of proposed scope of work, value to new and/or innovative product or service suggestions, or other new ideas and enhancements
•Experience, resources, and qualifications of the firm and assigned staff •Experience with similarly sized governmental agencies in providing the types of services outlined in the RFP
•Reasonableness of cost budget
Based on the Committee’s evaluation and interviews with top-ranked proposers, Committee selected Cherry Bekaert Advisory LLC (Cherry Bekaert) as the most qualified firm to provide the consulting services (Exhibit 3). Cherry Bekaert demonstrated a high level of technical knowledge regarding all aspects of the City’s engagement and experience in the field of governmental accounting with similarly sized governments.

Unlike other consultants that share their staff across audit engagements, Cherry Bekaert has a dedicated government accounting advisory team that provides only advisory services year-round, with implementation of new GASB standards as one of the core services. In addition, they have developed templates and tools for GASB 101 that can be tailored to align with the City’s needs. Their highly experienced team will allow the City to meet its financial reporting deadlines and ensure continued compliance with complex GASB standards.

As such, staff recommends contracting with Cherry Bekaert to perform GASB consulting services for a two-year period, with the option to renew for up to three additional one-year terms. A contingency of $26,000 is included to account for potential increases in

City Council
12 –
2 5/20/2025

Award a contract to Cherry Bekaert Advisory LLC for GASB Consulting Services May 20, 2025

Page 3 ends

5 0
4 2
workload, as the consultant’s proposed cost is based on the estimated number of leases or contracts reviewed each year. The actual number of documents reviewed may vary.

This contingency may also be used to support implementation of future GASB pronouncements and to assist in drafting related policies and procedures.

The Request for Proposal (RFP) No. 25-005 was advertised on February 24, 2025 and offers were solicited. A summary of the RFPs and offers received is as follows:
481 Vendors were notified
24 Vendors downloaded the RFP
1 Santa Ana vendors notified
7 Proposals received
1 Proposal received from Santa Ana vendor
Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified one Santa Ana vendor, one of which downloaded the RFP. The vendor based in Santa Ana submitted a proposal for consideration. However, it did not rank in the top four.

Staff’s outreach efforts also included directly reaching out to consulting firms well-known in the local government circles requesting submission of proposals for the above- referenced RFP.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding is available in the FY24-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval as carryover.

Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
Contract (2-Year Term)
2024-25 01110110-
62300
General Fund FIN/MGMT SVS-
Accounting, Contract
Services-Professional
$51,600
2025-26 01110110-
62300
General Fund FIN/MGMT SVS-
Accounting, Contract
Services-Professional
$24,000

City Council
12 –
3 5/20/2025

Award a contract to Cherry Bekaert Advisory LLC for GASB Consulting Services May 20, 2025

Page 4 ends

5 0
4 2
Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
Optional Three One Year Extensions
2026-27 01110110-
62300
General Fund FIN/MGMT SVS-
Accounting, Contract
Services-Professional
$25,200
2027-28 01110110-
62300
General Fund FIN/MGMT SVS-
Accounting, Contract
Services-Professional
$26,400
2028-29 01110110-
62300
General Fund FIN/MGMT SVS-
Accounting, Contract
Services-Professional
$28,800
Total $156,000

EXHIBIT(S)

1. Professional Services Agreement with Cherry Bekaert Advisory LLC

2. Request for Proposal (RFP) #25-025, GASB Consulting Services

3. Response to RFP #25-025 – Cherry Bekaert Advisory LLC Submitted By: Alex Trinidad, Acting Executive Director, Finance and Management Services Agency
Approved By: Alvaro Nuñez, City Manager

City Council
12 –
4 5/20/2025

Exhibit 1

City Council
12 –
5 5/20/2025

City Council
12 –
6 5/20/2025

City Council
12 –
7 5/20/2025

City Council
12 –
8 5/20/2025

City Council
12 –
9 5/20/2025

City Council
12 –
10 5/20/2025

City Council
12 –
11 5/20/2025

City Council
12 –
12 5/20/2025

City Council
12 –
13 5/20/2025

City Council
12 –
14 5/20/2025

City Council
12 –
15 5/20/2025

City Council
12 –
16 5/20/2025

City Council
12 –
17 5/20/2025

City Council
12 –
18 5/20/2025

City Council
12 –
19 5/20/2025

REQU
EST FOR PROPOSALS NO. 25-025
FOR
GOV

ERNMENTAL ACCOUNTING STANDARDS BOARD
(GASB) CONSULTING SERVICES

CITY OF SANTA ANA
KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers.

Issue Da
te: Monday, February 24, 2025
Deadline for Questions: Monday, March 3, 2025, 4:00 P.M.

Proposal Due Date: Tuesday, March 18, 2025, 4:00 P.M.

Exhibit 2

City Council
12 –
20 5/20/2025

CITY OF SANTA ANA

TABLE OF CONTENTS
I. B
ACKGROUND ........................................................................................................................... 3 II. OVERVIEW OF PROJECT .......................................................................................................... 3 III. TERM OF AGREEMENT ............................................................................................................. 4 IV. MINIMUM QUALIFICATIONS ...................................................................................................... 5 V. RESPONSE TO RFP .................................................................................................................. 5 VI. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 9 VII. REFERENCES ............................................................................................................................ 9 VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE ....................................................................... 10 IX. SELECTION PROCEDURES & CRITERIA ............................................................................... 10 X. WITHDRAWALS........................................................................................................................ 11 XI. GENERAL TERMS AND CONDITIONS .................................................................................... 11 XII. AWARD OF AGREEMENT ........................................................................................................ 16 XIII. IMPLEMENTATION ................................................................................................................... 17

EXHIBITS
Exhibits provided herein for Proposers’ reference only.

E
XHIBIT I – SCOPE OF SERVICES
EXHIBIT II – SAMPLE AGREEMENT

ATTACHMENTS
A
PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING

B REFERENCES
C PROPOSER’S STATEMENT

D NON-COLLUSION AFFIDAVIT

E NON-LOBBYING CERTIFICATION

F NON-DISCRIMINATION CERTIFICATION

City Council
12 –
21 5/20/2025

CITY OF SANTA ANA
I. BACKGROUND
Incorporated in 1886, Santa Ana, a Charter City, established a Council -Manager form of government in 1952. The City Council is composed of seven members; the Mayor elected at large and six Council members elected by ward, who appoint the City Manager, City Attorney and Clerk of the Council. The City of Santa Ana (City) is a full -service City with a diverse population of approximately 310,000.

T
he City’s eleven agencies provide all the traditional municipal services, as well as water utility, library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County Fi
re Authority for provision of fire services. For the Fiscal Year (FY) 2024- 25, the City employs approximately 1,200 full-time positions and has a citywide budget of $734.1 million, including the General Fund budget of $404.8 million.

T
he City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompasses an area of approximately 27 square miles and is the 11th lar gest b y
popul
ation in California. For more information, please visit https://www.santa-ana.org/ II. OVERVIEW OF PROJECT
The City of Santa Ana (City) is seeking proposals from qualified consultants (Proposers) to assist i
n the implementation of Governmental Accounting Standards Boards (GASB) Statement No. 101 (Compensated Absences) and reviewing the GASB 87 (Leases) and 96 (Subscription-Based Information Technology Arrangements (SBITA)) contracts/agreements. The selected consultant would provide comprehensive services to coordinate and complete projects by deadline specified by City staff. See EXHIBIT I for complete Scope of Services.

T
he City anticipates a budget of $100,000 for the duration of this contract, although more funding m
ay become available during the lifetime of the contract.

T
he term “Vendor”, “Proposer”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP).

G
ASB 87 and 96:

The City is currently using a cloud-based software, DebtBook, to track leases and SBITA’s. The C
ity received white glove services from DebtBook for both GASB 87 and 96 and the initial review of agreements and data entry in Debt Book have been completed. The City has developed policies and established its materiality threshold at $100,000.

T
he City implemented GASB 87 in FY2021-22. Approximately 80 leases were reviewed during t
he implementation and 25 were reported as lease receivable and liability in the FY21-22 Annual Comprehensive Financial Report (ACFR). For FY 2023-24, the City reviewed 20 new leases , updat
ed the status of existing leases, and reported 32 leases in the ACFR.

T
he City implemented GASB 96 in FY2022 -23. Approximately 120 software agreements were reviewed during the implementation and 16 were reported as SIBTA liability in the FY22 -23 A
CFR. For FY2023 -24, the City reviewed 13 new agreements, updated the status of existing agreements, and reported 23 agreements as SBITA liability in the ACFR.

City of Santa Ana
RFP No. 25-025

Page 3 of 33 ends

City Council
12 –
22 5/20/2025

CITY OF SANTA ANA
G
ASB 101
The City had ten employee groups with paid time-off benefits for FY23-24 ACFR:

1. Confidential Administrative Management (CAM),

2. Confidential Association of Santa Ana (CASA),

3. Confidential Middle Management (CMM),

4. Executive Management (EM),

5. Santa Ana Police Management Association (PMA),

6. Santa Ana Police Officers Association (POA),

7. Santa Ana Management Association (SAMA),

8. Service Employees International Union Local 721 ( SEIU) General Employees (Full- Time),

9. SEIU General Employees Part-time Civil Service (SEIU PTCS), and

10. Appointed Officials.

T
he labor contracts are posted on the City’s website: https://www.santa-ana.org/employee- relations/labor-contracts. For FY 202 3-24 ACFR, a total of 1,200 employees were included in the compensated absences liability:

III. TERM OF AGREEMENT
The anticipated term of the agreement is for an initial period of two (2) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for three (3) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years.

U
sage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period.

Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required.

Employee Group # of Employees Com pensated Abs
CAM 3 70,140
CASA 66 806,220
CMM 2 137,799
EM 11 1,054,907
PMA 22 3,718,327
POA 484 19,751,014
SAMA 67 3,402,965
SEIU 543 8,322,212
SEIU PTCS 1 92
Appointed Officials 1 40,988
Total 1,200 37,304,664$
City of Santa Ana
RFP No. 25-025

Page 4 of 33 ends

City Council
12 –
23 5/20/2025

CITY OF SANTA ANA
IV. MINIMUM QUALIFICATIONS
1) Contractor must have been in business continuously for the most recent five (5) years prior to the date of this RFP.
2) M
inimum of two (2) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP.
3) S
taff assigned to the engagement shall have a minimum of three (3) years of experience in governmental accounting and auditing, including GASB implementation experience.

Managers or supervisors assigned to the engagement shall have a minimum of five (5) years of experience. Partners assigned to the engagement shall have a minimum of eight (8) years of experience.

V. RESPONSE TO RFP
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted.

P
lanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at:
ht
tp://www.planetbids.com/portal/portal.cfm?CompanyID=20137.

P
roposer shall be solely responsible for informing itself with respect to the proper utilizati on o
f the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992 - 1771. Questions of an operational nature may be directed to the City’s assigned Buyer .

N
either the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.

Proposals shall NOT be sent via telegraphic, electronic, or facsimile means.

All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.

B. COMMUNICATION / CONTACT WITH CITY STAFF
U
nless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to City of Santa Ana
RFP No. 25-025

Page 5 of 33 ends

City Council
12 –
24 5/20/2025

CITY OF SANTA ANA
communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids.

T
he City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s).

C. RE

QUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS
Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP.

S
ignificant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab.

G
eneral process questions may be directed to the following:

Jacques Lam
B
uyer
Email: [email protected]
D. EX

CEPTIONS
Requests submitted for City’s consideration of proposed terms and conditions, includin g m
odifications to the City’s RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City’s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions.

E. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanyID=20137.

Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation.

F. UNDERS

TANDING PROPOSAL
It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement City of Santa Ana
RFP No. 25-025

Page 6 of 33 ends

City Council
12 –
25 5/20/2025

CITY OF SANTA ANA
process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein.

G. PR

OPOSAL CONTENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged.

1. S
tatement of Qualifications (SOQ)
S
OQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding section dividers and exhibits). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity.

Cover Letter shall not exceed one page.

Cover letter must be addressed to the following City Project Manager:

S
arah Ro, Accounting Manager
City of Santa Ana – Finance and Management Services
20 Civic Center Plaza
Santa Ana, CA 92701
b. Services Provided
A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I – Scope of Services.
c. Agreement Statement
Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II – Sample A
greement of this RFP (if any).
d. Firm and Team Experience
P roposal shall include a profile of the firm’s experience including the following:
i. A general description of the firm, including size and number of employees working directly with the City on this agreement.

City of Santa Ana
RFP No. 25-025

Page 7 of 33 ends

City Council
12 –
26 5/20/2025

CITY OF SANTA ANA
ii. Firm’s nearest address serving the City of Santa Ana and headquarters address.
iii. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be
t
he person to conduct the presentation, if invited to an interview. iv. Resumes for all key staff proposed describing relevant experience. v. A description of the Proposer’s experience in providing similar services to those requested in this RFP.
e. Proposed Work Plan
Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services.

A
dditionally, proposed work plan shall include Proposers’:
i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any);
iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. iv. Data requirements from the City, if any
f. References: Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients.

2. Cost Proposal
All Proposers are required to submit a fixed rate fee with their Cost Proposal , which contain:
a. A cost breakdown by contract year (including renewal option term if exercised) for each of the three GASB pronouncements listed in the scope. b. A listing of billing rates, by staffing level, which would apply to any supplemental services which may be requested by the City during the term of this contract.

Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement.

The City shall not provide reimbursement for travel -related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee st ructure.

City of Santa Ana
RFP No. 25-025

Page 8 of 33 ends

City Council
12 –
27 5/20/2025

CITY OF SANTA ANA
Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid.

I
f providing hourly rate sheets, Proposer shall not include rate ranges or averages.

Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City.

Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow -on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows:

Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month’s reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.)
VI. CERTIFICATIONS (ATTACHMENTS)
In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, t he following forms, included in this RFP, shall be signed and included as part of the proposal submittal package:
• Attachment A: Proposer’s Certification and Proposal Item Pricing • Attachment B: References
• Attachment C: Proposer’s Statement
• Attachment D: Non-Collusion Affidavit
• Attachment E: Non-Lobbying Certification
• Attachment F: Non-Discrimination Certification
T
he proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise.

PL
EASE NOTE:
• A
ll forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer.
• C
ity will not waive notarization requirement when applicable on any of the required attachments.

VII. REFERENCES
Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RF P have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references.

City of Santa Ana
RFP No. 25-025

Page 9 of 33 ends

City Council
12 –
28 5/20/2025

CITY OF SANTA ANA
C
ity may disqualify a Proposer if:
• References fail to substantiate Proposer’s description of services and deliverables provided; or
• R
eferences fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or
• C
ity is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours.

VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE
See Exhibit II – Sample Agreement
IX
. SELECTION PROCEDURES & CRITERIA
A. Evaluation: The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below.

B. Scoring Criteria: Proposers will be ranked by the review committee based on the following criteria:

CATEGORY POINTS
Responsiveness to RFP
• P roposal’s compliance with the requirements of this RFP. • S cope of Services offered including ability to provide optional services. • T he value to any new and/or innovative product or service suggestions or other new ideas and enhancements.
15 Experience of Firm and Personnel
• T he experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned staff.
40 Relevant Project Experience
• E xperience with similarly sized governmental agencies in providing t he t
ypes of services outlined in this RFP
25 Reasonableness of Cost
• C ost of delivering specified services is consistent with industry standards. 20

TOTAL POSSIBLE SCORE
(Before interviews – if held) 100
City of Santa Ana
RFP No. 25-025

Page 10 of 33 ends

City Council
12 –
29 5/20/2025

CITY OF SANTA ANA

C. Ra nkings : A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above.

D. In
terviews: The review committee may invite the proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation.

The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions.

E. S election: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it m ay be considered non-responsive and may be rejected.

T
he City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend t he qualified Proposers to the City Council or City Manager for award of contract, as appropriate.

X. WITHDRAWALS
Proposers are responsible for verifying all prices and information before submitting a proposal.

Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible.

XI. GENERAL TERMS AND CONDITIONS
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph.

Interviews
• The City reserves the right to conduct interviews with the highest-rated firm(s). In the event the City does perform an interview process, the following is the maximum number of additive points that may be applied to the proposal score. Total possible score may exceed 100 points. 20 City of Santa Ana
RFP No. 25-025

Page 11 of 33 ends

City Council
12 –
30 5/20/2025

CITY OF SANTA ANA

B. CITY BUSINESS LICENSE
The selected proposer must obtain a City of Santa Ana Business License prior to the execution of a contract and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services, Business Tax Office at (714) 647- 5447 or on the City’s website: www.santa-ana.org

C. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal.

D. CONFLICT OF INTEREST
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City.

Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest.

No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract.

E. CONTRACTOR’S EXPENSE
Pre-C
ontractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre - contractual expenses are not to be included in the cost proposal. Pre- contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract.

Other Expenses: T
he Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract.

City of Santa Ana
RFP No. 25-025

Page 12 of 33 ends

City Council
12 –
31 5/20/2025

CITY OF SANTA ANA

F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL
Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld.

Standards of Conduct: C
ontractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City.

G. COST PROPOSAL
The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal.

H. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City.

All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract.

All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.

I. DRUG-FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug- free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts.

J. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated.

City of Santa Ana
RFP No. 25-025

Page 13 of 33 ends

City Council
12 –
32 5/20/2025

CITY OF SANTA ANA

Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers.

Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

K. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP . If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation
L. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City.

M. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City.

Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City.

N. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single proposal in response to this RFP, t
hey should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture.

Should the use of sub -consultants be offered, the Proposer shall provide the same assurances of competence for the sub -consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub- consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor.

The City reserves the right to reject, replace and approve any and all Subcontractors. All S
ubcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors.

O. LITIGATION STATUS
Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or City of Santa Ana
RFP No. 25-025

Page 14 of 33 ends

City Council
12 –
33 5/20/2025

CITY OF SANTA ANA

contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

P. NEGOTIATIONS
The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract.

Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP.

Q. NON-PAYMENTS
Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City t hirty (30) working days to cure the alleged breach.

R. OWNERSHIP OF DOCUMENTS
The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City.

S. PARKING
The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City.

T. PROFESSIONAL STANDARDS
Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee.

Contractor acknowledges that City locations consist of public -use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel.

U. PROJECT MANAGER
The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest City of Santa Ana
RFP No. 25-025

Page 15 of 33 ends

City Council
12 –
34 5/20/2025

CITY OF SANTA ANA

knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement.

V. PROPOSAL VALIDITY
Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal.

W. PUBLIC AGENCIES
Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency.

X. PUBLIC RECORDS
Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.

Y. SUBCONTRACTORS
Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work.

The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors.

XII. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms.

A. EXECUTION OF AGREEMENT
A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved.

City of Santa Ana
RFP No. 25-025

Page 16 of 33 ends

City Council
12 –
35 5/20/2025

CITY OF SANTA ANA

XIII. IMPLEMENTATION
A. KICK-OFF MEETINGS
The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling.

City of Santa Ana
RFP No. 25-025

Page 17 of 33 ends

City Council
12 –
36 5/20/2025

CITY OF SANTA ANA

Consultant shall perform services as set forth below.

A. General Planning and Reporting

1. Before commencing work, Consultant shall meet with City staff to:
a. C larify the intended goals and purpose(s),
b. G ain an understanding of City operations, and
c. E stablish responsibilities.

B. Essential duties include but are not limited to:

1. GASB 87 and GASB 96
a. Data collection
b. New contracts/agreements review
c. Review status of existing contracts/agreements
d. Update a comprehensive list of all agreements reviewed and indicate whether they are reported in the ACFR and provide reasons and documentation to support the decision
e. S election and review of discount rate using a template provided by DebtBook f. U pdate data in DebtBook
g. Preparation of journal entries and ACFR footnote disclosure using DebtBook

2. GASB 101
a. Review the City’s current practice and compensated absences liability b. Determine the most appropriate methodology to implement the new standards c. Data collection including determining historical trends, information about current and expected future eligibility and usage
d. C alculation of year-end compensated absences
e. Preparation of year-end schedules, journal entries, and footnote disclosure f. Annual review and update

3. S upplemental services contingent upon availability of funds:
a. Assist City staff with implementation of future GASB pronouncements b. Review, update, or draft policies and procedures related to GASB implementation.

C. Subcontracting
Should any firm submitting a proposal consider subcontracting portions of the engagement, that fact must be clearly identified in the proposal along with the name of the proposed subcontractor(s). Following the award of the audit contract, no additional subcontracting will be allowed without prior written consent by the City ’s Executive Director of Finance and Management Services.

EXHIBIT I

SCOPE OF SERVICES
City of Santa Ana
RFP No. 25-025

Page 18 of 33 ends

City Council
12 –
37 5/20/2025

CONSULTANT AGREEMENT

CITY OF SANTA ANA

THIS AGREEMENT is made and entered into on this ____ day of ______, 20_ by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS

A. The City desires to retain a Consultant having special skill and knowledge in the field of:

B. Consultant represents that Consultant is able and willing to provide such services to the City.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES

Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference.

2. COMPENSATION

a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B . The total amount to be expended during the term of this Agreement shall not exceed $xx.

b. Payment by City shall be made within forty -five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by

EXHIBIT II

SAMPLE AGREEMENT
City of Santa Ana
RFP No. 25-025

Page 19 of 33 ends

City Council
12 –
38 5/20/2025

City.

3. TERM

This Agreement shall commence on “the da te first written above” for a number (2) year term with the option for the City to grant up to three (1)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. I

NDEPENDENT CONTRACTOR

Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services.

Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS

This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

6. INSURANCE

Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant.

MINIMUM SCOPE AND LIMIT OF INSURANCE

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies.

2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain City of Santa Ana
RFP No. 25-025

Page 20 of 33 ends

City Council
12 –
39 5/20/2025

commercial automobile liability insurance, City will accept evidence of personal automobile insurance.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.

4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate.

If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions

The above required insurance policies are to contain or be endorsed to contain the following provisions:

1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s Commercial General Liability, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations.

2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation for Commercial General Liability and Workers’ Compensation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement.

3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.

4. A sev erability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.

5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium.

6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention:
(Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.

City of Santa Ana
RFP No. 25-025

Page 21 of 33 ends

City Council
12 –
40 5/20/2025

Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them.

City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION

Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or eq uitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

8. INTELLECTUAL PROPERTY INDEMNIFICATION

Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.

Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of City of Santa Ana
RFP No. 25-025

Page 22 of 33 ends

City Council
12 –
41 5/20/2025

such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIALITY

If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE

Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION

Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT

This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT

Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written City of Santa Ana
RFP No. 25-025

Page 23 of 33 ends

City Council
12 –
42 5/20/2025

consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

15. TERMINATION

This Agreement may be terminated by the City upon thirty (30) days written notice of termination.

In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER

No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE

This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES

Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE

Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

City of Santa Ana
RFP No. 25-025

Page 24 of 33 ends

City Council
12 –
43 5/20/2025

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956

With courtesy copies to:

Executive Director, ------- Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:

To Contractor:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. E
ach undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. A ll Exhibits referenced herein and attached hereto shall be incorporated as i f fully set forth in the body of this Agreement.

First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:

City of Santa Ana
RFP No. 25-025

Page 25 of 33 ends

City Council
12 –
44 5/20/2025

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST: CITY OF SANTA ANA

Jennifer L. Hall Alvaro Nuñez
City Clerk City Manager

APPROVED AS TO FORM:

SONIA R. CARVALHO CONSULTANT:

City Attorney

By:

Assistant City Attorney (title)
T ax ID#

RECOMMENDED FOR APPROVAL:

Executive Director
[INSERT] Agency

SAMPLE ONLY

(name)
(title)

City of Santa Ana
RFP No. 25-025

Page 26 of 33 ends

City Council
12 –
45 5/20/2025

Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I ) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals . Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.

__________________________________________________________________________________

LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS

__________________________________________________________________________________

BUSINESS ADDRESS

__________________________________________________________________________________

PRINTED NAME OF AUTHORIZED AGENT TITLE

__________________________________________________________________________________

SIGNATURE OF AUTHORIZED AGENT DATE E- MAIL ADDRESS

__________________________________________________________________________________

FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE)

THIS F
ORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT A

PROPOSER’S CERTIFICATION, PROPOSAL PRICING
City of Santa Ana
RFP No. 25-025

Page 27 of 33 ends

City Council
12 –
46 5/20/2025

List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the ri ght to contact each of the references listed for additional information regarding your firm's qualifications.

REFERENCE

Customer Name:_________________________Contact Individual: ____________________________

Address: ________________________________Phone Number:

_______________________________ EMAIL: ____________________________________

Contract Amount: ________________________Year: ______________________________________

Description of supplies, equipment, or services provided:

__________________________________________________________________________________

REFERENCE

Customer Name:_________________________Contact Individual: ____________________________

Address: ________________________________Phone Number:

_______________________________ EMAIL: ____________________________________

Contract Amount: ________________________Year: ______________________________________

Description of supplies, equipment, or services provided:

__________________________________________________________________________________

REFERENCE

Customer Name:_________________________Contact Individual: ____________________________

Address: ________________________________Phone Number:

_______________________________ EMAIL: ____________________________________

Contract Amount: ________________________Year: ______________________________________

Description of supplies, equipment, or services provided:

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT B

REFERENCES
City of Santa Ana
RFP No. 25-025

Page 28 of 33 ends

City Council
12 –
47 5/20/2025

Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto.

Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned.

Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.

Firm________________________________________________________________________________

Signed and Printed Name: ______________________________________________________________

Title ________________________________________________________________________________

Date

THIS F
ORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT C

PROPOSER’S STATEMENT
City of Santa Ana
RFP No. 25-025

Page 29 of 33 ends

City Council
12 –
48 5/20/2025

(Title 23 United States Code Section 112 and Public Contract Code Section 7106)

To the CITY OF SANTA ANA

In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Note: The above non- collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signed____________________________________________________________________________

State of ________, County of __________________________________________________________

Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

________________________
Notary Public Signature Notary Public Seal

THIS F
ORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT D

NON-COLLUSION AFFIDAVIT
City of Santa Ana
RFP No. 25-025

Page 30 of 33 ends

City Council
12 –
49 5/20/2025

The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

Signed:

Title:

Firm:

Date:

THIS F
ORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT E

NON-LOBBYING CERTIFICATION
City of Santa Ana
RFP No. 25-025

Page 31 of 33 ends

City Council
12 –
50 5/20/2025

The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes

ATTACHMENT F

NON-DISCRIMINATION CERTIFICATION
City of Santa Ana
RFP No. 25-025

Page 32 of 33 ends

City Council
12 –
51 5/20/2025

involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

THIS F
ORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

City of Santa Ana
RFP No. 25-025

Page 33 of 33 ends

City Council
12 –
52 5/20/2025

Proposal for Governmental Accounting Standards Board (GASB) Consulting Services City of Santa Ana
March 18, 2025 l RFP #25-025
Danny Martinez, CPA, CGFM
Partner, Cherry Bekaert Advisory LLC
P 512.838.3176
E [email protected]
1925 Century Park E #1700, Los Angeles, CA 90067
cbh.com
Exhibit 3

City Council
12 –
53 5/20/2025

Proposal for City of Santa Ana

Contents
a. Cover Letter ................................................................................................................................................ 1 b. Services Provided ...................................................................................................................................... 3 c. Agreement Statement ................................................................................................................................. 4 d. Firm and Team Experience ........................................................................................................................ 5 e. Proposed Work Plan ................................................................................................................................ 15 f. References ................................................................................................................................................ 17

2.Cost Proposal ............................................................................................................................................ 19 Appendix A – Attachments & Certifications .................................................................................................. 21 Attachment B – Standard Terms & Conditions ............................................................................................ 28

City Council
12 –
54 5/20/2025

Proposal for City of Santa Ana
1 a. Cover Letter
March 18, 2025
Sarah Ro, Accounting Manager
City of Santa Ana – Finance and Management Services
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Sarah:

Cherry Bekaert is pleased to submit this proposal for Governmental Accounting Standards Boards (GASB) No. 87, 96, and 101 consulting services to the City of Santa Ana (the City). The field of governmental accounting and financial management is dynamic for both the City and your external auditors and advisors. Pronouncements from the GASB can have significant impact on your internal accounting and external reporting, and maintaining compliance with current and upcoming standards is critical to public trust, effective decision making, comparability and benchmarking, and accountability to your constituents.

At the same time, local governments are in an environment of accelerated change and greater expectations from the constituents they serve, combined with numerous operational and compliance issues that either contribute to or prohibit long-term growth and strategic success. In addition to new accounting standards, staffing shortages, uncertainty at the Federal level and increasingly complex grant compliance impose significant challenges on the City.

In the face of these challenges, it is critical to have the right government accountant providing the proper technical guidance, reducing the demands on government staff and allowing organizations to focus on their constituents. To help, we have a national team of governmental accounting advisors and a GASB-as-a-Service offering covering new accounting standards consulting and implementation to financial close and ACFR preparation to help our clients manage effectively, efficiently and responsively. We are one of the largest providers of audit and accounting services to the state/local government market, bringing unique insight on the operations and business of the public sector to the City.

We understand this engagement includes:

GASB 87 and 96
 Data collection, contract and agreement review, accounting and reporting updates with necessary documentation and support.
 Assistance with discount rate determination utilizing DebtBook template  Data input, review, and/or updates for identified lease and SBITA contracts in DebtBook and preparation of journal entries and footnote disclosures
GASB 101
 Assessment of the City’s current practices and liabilities for compensated absences.  Methodology determination, data collection, and historical trend analysis.  Calculation and preparation of year-end schedules, journal entries, and footnote disclosures for GASB 101.

Ongoing and as-needed supplemental support for future GASB pronouncements and annual reviews/updates to GASB 101.

With Cherry Bekaert, the City will benefit from:
 A comprehensive, established four-phase implementation approach that has been successfully deployed on GASBs 87 and 96 and currently being utilized on GASB 101, and team members experienced with DebtBook for reporting, journal entry posting and handling reporting queries.

City Council
12 –
55 5/20/2025

Proposal for City of Santa Ana
2  Tailored training from industry experts who have presented at national conferences, including the GASB 101 training at the National Government Finance Officers Association conference, and multiple team members who served at the Governmental Accounting Standards Board.
 Government accounting advisory expertise from a team who provide advisory services year-round, with implementation of new GASB standards one of the core services offerings. Our unique national approach ensures you are never put second to audit or other competing deadlines.  Ready-built templates, checklists, and tools for GASB 101 that have been utilized by other governments and updated based on implementation lessons learned that will be tailored to align with the City's needs.  Service team with experience implementing GASB 87 at several large California governments We commit to perform all services in a timely manner. Our engagement procedures will be tailored specifically to the City's needs, streamlined through years of experience with similar organizations. We would consider it a privilege to partner with the City and we look forward to helping you achieve current and future goals. With Cherry Bekaert, you can rely on a Firm that meets it commitment to the highest level of quality service, a commitment that separates Cherry Bekaert from other firms.

Thank you again for this opportunity. If you have questions about this proposal or require additional information, please feel free to contact us directly. We would also love the opportunity for our partner, Danny Martinez, to be able to present our service approach and all of the things we've built to support our clients with GASBs 87, 96, and 101.

Sincerely,
Cherry Bekaert
Danny Martinez, CPA, CGFM
Partner, Cherry Bekaert Advisory LLC
Government & Public Sector Accounting Advisory Lead
P: 512.479.6000

City Council
12 –
56 5/20/2025

Proposal for City of Santa Ana
3 b. Services Provided
A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I – Scope of Services.

Cherry Bekaert will provide the City with a comprehensive, efficient approach in the implementation of GASB 101 and ongoing support for GASB 87 and 96. Our methodology takes our clients from a limited understanding of the pronouncement to having journal entries, disclosures and go-forward training in four streamlined steps. Your engagement will generally follow the framework summarized below and detailed in the Proposed Work Plan.

Throughout the engagement we will have weekly status meetings where we go over our joint accountability tool, which provides visibility to all parties on tasks that are being worked on, responsible parties, committed due dates, and detailed action items for each of the next two (2) weeks of the project. Based on our unique structure as a national team focused solely on governmental accounting projects, we can scale up as quickly as any other firm in the country.

Phase Brief Description
Understanding
the Statement
For GASBs 87 and 96, this phase includes requesting contracts, evaluating the current state of SBITA and leases in DebtBook, and reviewing working papers. For GASB 101, this involves conducting interviews with responsible parties, requesting initial PBC lists, evaluating prior compensated absences balances, and reviewing working papers. We will deliver customized training to your implementation team to ensure they understand the standard and to promote effective communication and information gathering during the project's early stages.

Additionally, we will hold collaborative sessions to break down the scope of work into specific tasks, assigning responsible parties and setting due dates.

Completeness
and
Implementation
Documentation
For GASBs 87 and 96, this phase includes gathering contracts, reviewing for the presences of a lease or SBITA, and gathering data inputs for entry into DebtBook. Additionally, this phase will include assistance with lease or SBITA termination or renewal options during the year and assistance with lease or SBITA modifications or revisions during the year. For GASB 101, we will capture the different leave types offered by the City for further evaluation under GASB 101.

This may include a review of your policies, payroll register, and trial balance to identify all potential compensated absences. We conduct walkthroughs with your HR and Payroll departments to ensure a comprehensive listing of compensated absences. The gathered information is then populated into a customized spreadsheet for your review and acceptance.

Policies and
Procedures
For GASB 87 and 96, we will evaluate your current policies and procedures for leases and SBITAs to ensure a consistent approach is used for any management determinations. For GASB 101, we will evaluate the current processes and controls around accounting for compensated absences and provide recommendations for improvement. We also assess the clarity of your policies and procedures, offering suggestions to enhance them. If the approach for calculating compensated absences liability is not already defined or needs to be updated based on GASB 101, we assist in determining the appropriate method. We document the implementation year and ongoing policies and procedures to ensure completeness and accurate information capture.

Entries,
Disclosure, and
Go Forward
For GASB 87 and 96, this phase will include the preparation of lease and SBITA journal entries and disclosures. For GASB 101, this phase includes the preparation and calculation of GASB 101 compensated absences liability based on the steps described above. We will help with complex leave calculations and prepare the necessary journal entries, ensuring consistency.

We also assist with preparing and reviewing the required disclosures. To wrap up the implementation, we conduct final training sessions to prepare you for handling GASB 101 requirements going forward. Our team members have been providing training sessions on GASB 101 since late 2022. Danny Martinez, proposed engagement partner, will lead these sessions; Danny has presented on GASB 101 at the National Government Finance Officers Association conference and is also presenting at the upcoming National Association of State Controllers Conference. Our team includes two (2) members who previously served at GASB, including senior associate Bailee Steinle, who was at GASB while 101 was being finalized.

City Council
12 –
57 5/20/2025

Proposal for City of Santa Ana
4 Cherry Bekaert has already created certain tools for GASB 101 implementation to streamline effort for the City, including a GASB 101 Compensated Absence Evaluator, Implementation Memo and Liability Calculation Tool, among others. All these tools can be tailored to the City’s needs. We will also work with the City to create additional tools to capture all necessary items for liability calculation.
c. Agreement Statement
Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any).

As with any contractual relationship, Cherry Bekaert’s desire to enter into a contract with the City is based on reaching a mutually positive negotiation of terms and conditions. After reviewing the RFP and Draft Agreement, we would like to offer some alternative language for your consideration, which was provided and acknowledged during the Q&A period per RFP Section D, Exceptions:
 H. DATA RETENTION – we request the following changes: “All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract. Nothing herein shall be deemed to affect in any way the Contractor's right to retain one copy of the Confidential Information in its files to comply with professional standards or for archival purposes, provided, however that such copy shall be protected in accordance with the terms of this Agreement. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.”  P. NEGOTIATIONS – we request including our standard terms and conditions in the final executed contract. A copy of the same has been included in this document for your review.  5. OWNERSHIP OF MATERIALS – We request the following change: “This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement, not to include Consultant's work papers, (“Documents & Data”)…”  7. INDEMNIFICATION – we request the following changes: “Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of Consultant's breach of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any covered action set forth by by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code

City Council
12 –
58 5/20/2025

Proposal for City of Santa Ana
5 Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Notwithstanding anything to the contrary herein, the maximum aggregate liability of Contractor with respect to its indemnification obligations under this Contract shall not exceed the sum of five million dollars ($5,000,000.00).”
 13. EXCLUSIVITY AND AMENDMENT – We request the following change: “…T he parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City unless mutually agreed to in writing executed by both parties…”
 20. MISCELLANEOUS PROVISIONS – we request the following change and have included our standard terms and conditions within this document: “c. All Exhibits, including the Contractor's terms and condition, referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.”  Insurance Requirements – Please note that Professional Liability policy carrier will not name the City as an Additional Insured. We also request the “Acceptability of Insurers” requirement be changed to a current A.M. Best rating of no less than A-:VII.

Included in our response as Appendix are our standard terms and conditions for consulting/advisory services. d. Firm and Team Experience
i. A general description of the firm, including size and number of employees working directly with the City on this agreement.

Ranked among the largest assurance, tax and advisory firms in the U.S., Cherry Bekaert provides guidance and support that helps our clients move forward to reach their organizational goals. “Cherry Bekaert” is the brand name under which Cherry Bekaert LLP and Cherry Bekaert Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with applicable professional standards. Cherry Bekaert Advisory LLC is not a licensed CPA firm. Cherry Bekaert LLP is a licensed CPA firm that provides attest services, and Cherry Bekaert Advisory LLC and its subsidiary entities provide business advisory and non-attest services spanning the areas of transaction advisory, risk and accounting advisory, digital solutions, cybersecurity and tax. For more details, visit cbh.com/disclosure.

For more than 75 years, global corporations,
public/private businesses and the public sector
have relied on Cherry Bekaert to guide them
forward. We provide digitally-driven, industry-
aligned advisory, tax, and assurance services,
leveraging practical knowledge and proven
experience to design and deliver highly tailored
solutions that help clients meet their financial,
operational, and strategic goals and objectives.

Our experienced professionals can offer guidance
through rapid growth and times of accelerated
change. Let us be Your Guide Forward by
delivering on our commitments to superior client
service through:
 Attention to Detail and Quality: Outstanding service qualifications amplified by our commitment to prioritize your business and provide practical and timely support
 Efficient, Business-Practical Guidance: High levels of senior level involvement, continuity of service professionals and expertise on a year-round basis
 Value-Driven Relationships: Streamlined, focused attention on your strategic, operational and financial objectives

City Council
12 –
59 5/20/2025

Proposal for City of Santa Ana
6 Vault Top Ranked
Awards
 Most Prestigious Accounting Firms: Accounting professionals across the nation rank the prestige of the firms they compete against.
 Vault Accounting 25: The VAULT ACCOUNTING 25 is compiled using a weighted formula that reflects the issues accounting professionals care most about, combining quality of life rankings (such as culture, satisfaction, work/life balance, and compensation) with overall prestige.
 2024 Best Accounting Firms for Audit & Assurance: Accountants across the nation rate the top firms in their practice areas.

Accounting Today
 Top 100 Firms 2024
 Top Tax Firms 2024
 Regional Leaders 2024 - Southeast Region
INSIDE Public
Accounting (IPA)  IPA Top 100 Firms 2024
Engagement Team
The Cherry Bekaert team responsible for the City's account brings specialized governmental accounting knowledge, with a deep understanding of GASB 87, 96, and 101, as well as current and future pronouncements. The team is led by Danny Martinez and Scott Anderson, who served as the AICPA Technical Issues Committee GASB Chair and as a GASB Practice Fellow, respectively. Senior associate Bailee Steinle, who was a GASB Postgraduate Technical Assistant during the development of GASB 101, and senior associate Tatiana Britton, who has extensive experience with GASB implementations, are the primary accountants on most of our GASB 101 projects. Additionally, the engagement team is proficient in using DebtBook and stays updated on its latest features and product updates to ensure the heights level of service for our clients.

What sets our team and approach apart from our competition is Cherry Bekaert's designated government advisory group that works on these types of projects year-round. This means the City's project will never be put second to competing deadlines. We ensure frequent and direct access to the partners, directors and managers who maintain responsibility for the engagement, employing a high ratio of partners and senior managers to staff. This allows the Firm to staff and supervise engagements with a higher level of experienced staff than most firms.

Name & Role Professional Summary

Danny Martinez,

CPA, CGFM
Partner
Danny is a licensed CPA with over 18 years of experience providing advisory and training services to a wide range of governmental and public sector entities, including state agencies, municipalities and their component units, special districts, counties, school districts, tribal governments, airports, ports, hospitals, higher education institutes, including assisting many large California governments with GASB 87 implementation. As the leader of the Government & Public Sector Accounting Advisory group, he is responsible for the quality and growth of all of the Firm’s Government/GASB accounting and financial reporting assistance, financial statement/ACFR writing, and Surge Team accounting advisory services. Danny is the past Zone 3 (GASB) Chair of the American Institute of Certified Public Accountants (AICPA) Technical Issues Committee

Scott Anderson,
CPA
Director
As the Firm's public sector Technical Director and a current member of the AICPA's State and Local Government Expert Panel, Scott advises clients and audit teams in all phases of auditing and financial reporting. He oversees engagement planning, performance of audit tests, report writing and overall audit quality. He has extensive experience with Uniform Grant Guidance and the audit requirements of governments. As a GASB Practice Fellow, Scott was on the forefront of evolving standards. Scott’s involvement in the standard setting process provides us with unique insights and access to future developments.

City Council
12 –
60 5/20/2025

Proposal for City of Santa Ana
7 Jack McKee,

CPA, CGFM
Senior Manager
Jack has spent the past nine years specializing in providing audit and advisory services to governments of all sizes, including municipalities, state agencies, counties, school districts, colleges, special districts, and tribes. His experience includes audit preparation and fieldwork, policy and procedure creation, lease implementation, SBITA review, Debtbook implementation, GASB technical accounting assistance, internal control review, risk assessments, state compliance review, and ACFR preparation and review. Jack has helped numerous governmental entities implement new accounting standards. Services to these clients included the review and classification of SBITA and Lease contracts, amortization schedule creation, journal entry preparation, and drafting of new footnotes for the implementation.

Vicki Dallas,

CPA, CITP
Senior Manager
Vicki has more than 10 years providing audit and advisory services to government entities of all sizes, including municipalities, counties, school districts, and special districts, including audit engagements with Single Audits. Her experiences include fund reporting, internal controls, budgeting, GASB 87, Leases and GASB 96, Subscription Based IT Arrangements (SBITA) implementation, Debtbook implementation, GASB technical accounting assistance, including cash, capital assets, and SEFA reconciliations, assistance with financial accounting software, and financial statements, including Annual Comprehensive Financial Reports, preparation, and review.

Nicholas
Keathley, CPA,

CFE, CITP
Manager
Nicholas has over four years of experience auditing governmental and Not-for-Profit entities, including performing Single Audits. He has audited complex areas including pension and OPEB, leases, and debt refunding, amongst other areas. He also serves on the Annual Comprehensive Financial Report (ACFR) preparation team and has assisting with various account reconciliation projects

Bailee Steinle
Senior Associate
Bailee has spent her entire career working with state and local governments and is a leader in the firm's GASB 101 implementation team. Prior to joining Cherry Bekaert, she spent one year in the Postgraduate Technical Assistant program at the Governmental Accounting Standards Board (GASB), allowing her to bring a unique perspective and background in financial standard setting to our clients. As a result of her time spent as a member of the teams developing standards that are set to become effective for governmental entities over the next few years, she is able to provide insights and expertise as standards continue to develop.

Tatiana Britton,
MBA
Associate
Tatiana is an Associate who's dedicated her entire career to servicing governmental clients and is a leader of the firm's GASB 101 implementation team. Since she joined Cherry Bekaert, she has worked with over 40 different cities and counties, state agencies, school districts, colleges/universities, , as well as privately-owned businesses. She primarily focuses on the implementation of new accounting standards, financial data compliance/control reviews and complex accounting ledger reconciliations. As lead staff, Tatiana assists with accounting standard compliance services and physical asset / accounting record compliance review projects to help clients overcome financial reporting, compliance and accounting challenges. ii. Firm’s nearest address serving the City of Santa Ana and headquarters address.

Our nearest office is in Los Angeles (1925 Century Park E, Suite 1700, Los Angeles, CA 90067), and our headquarters in is North Carolina (3800 Glenwood Ave, Ste 200, Raleigh, NC 27612). The proposed engagement team is part of our national Government accounting advisory team, located across our Firm. We have collaborated with clients like the City to employ technology and tools that provided high quality engagements with flexible scheduling and greater cost efficiency. However, we understand building knowledge and trust for complex accounting pronouncements is important and frequent interaction is necessary. We utilize Microsoft Teams to meet remotely with clients and Suralink® to stay engaged with the City throughout the engagement. We understand that remote/virtual work does not work for all parts of the engagement and will determine appropriate on-site time and resources for the needs of the City. We will work

City Council
12 –
61 5/20/2025

Proposal for City of Santa Ana
8 with your staff to determine what procedures/activities can be conducted remotely versus on-site during the planning phase.
iii. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement..

Primary Point of Contact
Danny Martinez, CPA, CGFM
Partner, Cherry Bekaert Advisory LLC
Government Accounting Advisory Leader
Contact Information P: 512-838-3176 | E: [email protected] iv. Resumes for all key staff proposed describing relevant experience.

Your proposed engagement team has guided many public sector clients through GASB implementation engagements and has the capacity to provide targeted consulting services to meet your deadlines. On your service team you have the past GASB Zone Chair of the AICPA's Technical Issues Committee and a current AICPA State and Local Government Expert Panel Member. In addition, two members of the service team previously served at GASB during the time when GASB 87, 96, and 101 were being issued. Lastly, we've selected team members who have worked on other Debtbook implementation engagements. Because of our national approach, we are able staff our engagements with professionals who have a higher level of experience than most firms. You can also expect timely and helpful responses to time sensitive questions; our team is available to you year-round. Bios of the key proposed professionals who will be assigned to this engagement begin below. We commit to providing these key resources on this contract with the City.

Danny Martinez, CPA, CGFM
Partner, Cherry Bekaert
Advisory LLC
Government & Public Sector
Accounting Advisory Leader
Danny is a licensed CPA with over 18 years of
experience providing advisory and training services to
a wide range of governmental and public sector
entities, including municipalities and their component
units, state agencies, counties, school districts, tribal governments, airports, ports, hospitals, and higher
education institutes. Danny previously assisted the
City of Los Angeles, Port of Long Beach, Port of
Los Angeles, San Diego County Regional Airport
Authority and Los Angeles World Airports with
GASB 87 Implementation.

As the leader of the Government & Public Sector
Accounting Advisory group, he is responsible for the
quality and growth of all the Firm’s Government/GASB
accounting and financial reporting assistance, financial statement/ACFR writing, accounting modernization,
and Surge Team accounting advisory services. Under
his leadership the Firm had significant growth in these services and achieved high client satisfaction and
retention scores.

He has presented on various governmental industry
and accounting topics at national and regional
conferences, including on GASB 101 implementation at
last year's national GFOA conference and this year's
National Association of State Controller's (NASC)
conference.

Danny is the past Zone 3 (GASB) Chair of the
American Institute of Certified Public Accountants
(AICPA) Technical Issues Committee, a group that
provides a voice for its constituents in the standard-
setting process. In addition, Danny is a founding
member of the firm’s Government Standards Outlook
Committee, a group of technical leaders in the firm that keeps abreast of all upcoming GASB, OMB, and
AICPA changes and provides comment letters to those
standard setting bodies.

Education
B.S. in Accounting, University of Southern California
Areas of Expertise
 GASB Technical Accounting Assistance
 Internal Control Evaluation and Modernization
 Audit Preparation and Remediation
 ACFR Writing
Professional & Civic Involvement
 Past GASB Zone Chair, AICPA Technical Issues
Committee
 Association of Governmental Accountants, Dallas
and New Mexico Chapters

City Council
12 –
62 5/20/2025

Proposal for City of Santa Ana
9 Scott Anderson, CPA
Director, Cherry Bekaert
Advisory LLC
Government & Public Sector
Technical Director
A licensed Certified Public Accountant in Florida, North Carolina, and Virginia, Scott has served the Firm’s
clients since 2005. As the Firm's public sector
Technical Director, Scott advises clients and audit
teams in all phases of auditing and financial reporting.

He oversees engagement planning, performance of
audit tests, report writing and overall audit quality. He has extensive experience with Uniform Grant Guidance
and the audit requirements of governments in Florida,
Virginia and North Carolina.

Clients have sought Scott’s knowledge in expertise on
current technical developments in governmental
accounting. He is a GASB alum, serving as a Practice
Fellow for two years, returning to Cherry Bekaert with
vast experience in governmental account and financial
reporting standards. As a GASB Practice Fellow, Scott
was on the forefront of evolving standards. Scott’s
involvement in the standard setting process provides
us with unique insights and access to future
developments.

Scott has also instructed at a number of external
conferences and seminars, representing both the firm
and the GASB, and webinars sponsored by the Firm on
various technical GASB topics. Scott's professional
involvement includes committees and panels, including
the AICPA State and Local Government Experts Panel
and the Government Finance Officers Association
Special Review Committee.

Education
Master of Accounting, North Carolina State University
Bachelor of Arts, Utah State University
Professional & Civic Involvement
 American Institute of Certified Public Accountants
 AICPA State and Local Government Expert Panel
Member
 GFOA Special Review Committee
 GASB Practice Fellow Program
 North Carolina Association of Certified Public
Accountants
 Government Finance Officers Association
Jack McKee, CPA, CGFM
Senior Manager, Cherry Bekaert
Advisory LLC
Government & Public Sector
Advisory Services
Jack has spent the past nine years specializing in
providing audit and advisory services to government
entities of all sizes, including municipalities, state
agencies, counties, school districts, colleges, special districts, and tribes. His experience includes audit
preparation and fieldwork, policy and procedure
creation, lease implementation, SBITA review, grants
management, federal award compliance, GASB
technical accounting assistance, internal control
review, risk assessments, state compliance review,
and ACFR preparation and review. Jack has helped
numerous governmental entities implement new
accounting standards. Services to these clients
included the review and classification of SBITA and
Lease contracts, amortization schedule creation,
journal entry preparation, and drafting of new footnotes for the implementation.

Additionally, Jack works with government and not-for-
profit organizations that expend federal and state
funding. Services to these clients include OMB
Circular/Uniform Grant Guidance compliance, policy
review, SEFA and Data Collection Form preparation,
lost revenue calculation review, and Single Audit
preparation. Jack has also conducted training to clients across a full spectrum of topics and speaks at
conferences on a regular basis.

Education
B.S. in Accounting, Northern Illinois University
Areas of Expertise
 Governmental Accounting Pronouncement
Implementation
 ACFR or Financial Statement Writing or Refresh
 Accounting Transformation
 Audit Preparation and Year-End Close Assistance
 Financial & Single Audit Finding Remediation
 GASB Technical Accounting
 Strategic Accounting Projects
 Surge Team Urgent Accounting Assistance
 Training & Continuing Professional Education

City Council
12 –
63 5/20/2025

Proposal for City of Santa Ana
10 Professional & Civic Involvement
 Tennessee Society of CPAs, Government and Not-
for-Profit Committee
 Association of Government Accountants
 Tennessee GFOA
 Founding member of Cherry Bekaert’s
Governmental Standards Outlook Committee
Vicki Dallas, CPA, CITP
Senior Manager, Cherry Bekaert
Advisory LLC
Government Accounting Advisory
Services
As a Senior Manager in the Firm’s Government and
Public Sector based out of El Paso, Texas, Vicki has
spent the past 10 years specializing in providing audit and advisory services to government entities of all
sizes, including municipalities, counties, school
districts, and special districts, including audit
engagements with Single Audits. Her experiences
include fund reporting, Uniform Guidance compliance,
internal controls, budgeting, GASB 87, Leases and
GASB 96, Subscription Based IT Arrangements
(SBITA) implementation, GASB technical accounting
assistance, including cash, capital assets, and SEFA
reconciliations, assistance with financial accounting
software, including QuickBooks, and financial
statements, including Annual Comprehensive Financial
Reports, preparation, and review.

Education
Master of Accounting, New Mexico State University
Bachelor of Science, Southwestern Assemblies of God
University
Areas of Expertise
 Governmental Accounting Pronouncement
Implementation
 Internal Control Evaluation and Transformation
 Risk Advisory
 GASB Technical Accounting Assistance
 Grants Management
 Federal Award Compliance
Professional & Civic Involvement
 American Institute of Certified Public Accountants
 Texas Society of CPAs
 President - AGA, El Paso Chapter
Nicholas Keathley, CPA, CFE,
CITP
Manager, Cherry Bekaert Advisory
LLC
Nicholas has over four years of experience auditing
governmental and Not-for-Profit entities, including
performing Single Audits. He also serves on the Annual
Comprehensive Financial Report (ACFR) preparation
team and has assisting with various account
reconciliation projects. He has audited complex areas
including pension and OPEB, leases, and debt
refunding, amongst other areas. As an auditor, he
planned and performed risk assessments and tests of
controls, conducted fieldwork and testing, and drafted
financial statements for various governmental and Not-
for-Profit entities. Nicholas had to consider the risks related to information technology (IT) as part of the
financial statement risk assessment by gaining an
understanding of an entity’s IT control environment and identifying and evaluating IT controls. Nicholas often
had to test significant IT controls to lower the assessed risk over IT controls to an acceptable level. Examples
of IT controls he often tested include: application, user access, backup and recovery, and security
management controls. Control deficiencies and
recommendations were communicated with the entity.

Education
Master of Accountancy, The University of Texas Rio
Grande Valley
Bachelor of Business Administration, Accountancy,
The University of Texas Rio Grande Valley
Areas of Expertise
 Governmental & Not-for-Profit Accounting/Auditing
 Governmental and Not-for-Profit Financial
Statements
 Texas Governmental Auditing and Accounting
 Federal Grants Compliance
 IT General Controls and Application Controls
 Internal Control over Financial Reporting
 Financial Close and Reporting
Professional & Civic Involvement
 Member of the American Institute of Certified
Public Accountants (AICPA)
 Member of the Texas Society of Certified Public
Accountants (TXCPA)
 Member of Association of Certified Fraud
Examiners (ACFE)

City Council
12 –
64 5/20/2025

Proposal for City of Santa Ana
11 Bailee Steinle
Senior Associate, Cherry
Bekaert Advisory LLC
Government Accounting
Advisory Services
Bailee has spent her entire career working with state
and local governments. Prior to joining Cherry Bekaert, she spent one year in the Postgraduate Technical
Assistant program at the Governmental Accounting
Standards Board (GASB), allowing her to bring a
unique perspective and background in financial
standard setting to our clients.

As a result of her time spent as a member of the teams
developing standards that are set to become effective
for governmental entities over the next few years, she
is able to provide insights and expertise as standards
continue to develop
Education
B.S., in Business Administration and Accounting,
Nebraska College of Business
Areas of Expertise
 Governmental Accounting Pronouncement
Implementation
 Accounting Advisory
 Grants Management
 Federal Award Compliance
 Internal Control Evaluation and Transformation
Tatiana Britton, MBA
Associate, Cherry Bekaert
Advisory LLC
Government & Public Sector Risk
Advisory
Tatiana is an Associate with three years of accounting
advisory experience. Since she joined Cherry Bekaert,
she has worked with over 40 different school districts, colleges/universities, cities and counties, as well as
privately-owned businesses. She primarily focuses on
the implementation of new accounting standards,
financial data compliance/control reviews and
accounting ledger reconciliation. As lead staff, Tatiana assists with accounting standard compliance services
and physical asset / accounting record compliance
review projects to help clients overcome financial
reporting, compliance and accounting challenges.

Prior to Cherry Bekaert, Tatiana had six years of full
cycle accounting and financial data compliance
experience, including working with the Pennsylvania
Army National Guard to conduct an operational review
to identify risks and improve payroll efficiency and
effectiveness. She collaborated with her fellow
Guardsmen in order to develop strategies to address
and identify potential risks.

Education
MBA, Kutztown University of Pennsylvania
B.S, Accounting, East Stroudsburg University of
Pennsylvania
Areas of Expertise
 Compliance Data Collection and Review
 Governmental Accounting Pronouncement
Implementation
 Financial Data and Accounting Ledger Review
 Bank Reconciliation
 Bookkeeping
 Accounts Receivable and Accounts Payable
Reconciliation
 Capital Asset Reconciliation
 Capital Assets and Physical Inventory Audit

v. A description of the Proposer’s experience in providing similar services to those requested in this RFP.

Cherry Bekaert's Government & Public Sector (GPS) team has a deep understanding of the complex challenges local governments face, focusing on the areas of highest need to enable and improve the transparency, efficiency and effectiveness government reporting. With extensive knowledge and experience of government accounting and audit

City Council
12 –
65 5/20/2025

Proposal for City of Santa Ana
12 requirements, we are one of the largest providers in the public sector space, serving clients around the nation; we provide targeted services to 200 municipalities, counties, public authorities/boards, school districts, and state agencies, ranging in size from $2 million to $9 billion.

Local governments face extreme staffing challenges and knowledge drain, leaving them with open budgeted positions and without technical accounting knowledge. At the same time, the Governmental Accounting Standards Board (GASB) requirements are becoming increasingly complex and operational needs are expanding from unprecedented federal funding. We understand the distinct challenges that government finance and accounting managers face, and our GPS Advisory team provides a comprehensive GASB-as-a-Service offering that helps governments overcome them. While other professional services firms may have significant governmental accounting expertise, Cherry Bekaert has a dedicated team of professionals who only provide governmental accounting advisory services. This provides governments with the confidence that their needs will not be placed second to competing audit regulatory deadlines.

We provide accounting services specific to the public sector—everything from financial close assistance and account reconciliation to internal control reviews, technical accounting, standards implementation, and ACFR preparation — to help our clients manage effectively, efficiently and responsively. We understand your unique challenges and remain up-to-date with industry developments to help you take advantage of growth opportunities and promote sustainable, compliant operations.

The Firm frequently produces targeted thought leadership, which is available at the Guidance section of our website.

Cherry Bekaert is also proud to have several team members who worked with the GASB on technical matters. Our professionals were on the forefront of evolving standards, including GASB 1010. This involvement provides unique insights we can share with our clients. Our capabilities include:

Implementation of New Accounting Standards
Over the years, we have assisted our clients with GASB pronouncement implementation, providing research and advice to resolve many complex accounting issues, including:
 Assisting with analysis of the accounting and reporting aspects of compensated absences (GASB 101)  Assisting with analysis of the accounting and reporting aspects of subscription-based technology agreements (GASB 96)
 Assisting with analysis of the accounting and reporting aspects of public-public or public-private partnerships (GASB 94)
 Assisting with analysis of the accounting and reporting aspects of lease accounting (GASB 87)  Assisting with analysis of the reporting aspects of fiduciary activities (GASB 84)  Providing assistance interpreting the fair value measurement and disclosure requirements under GASB 72 and the guidance for certain external investments pools and participants under GASB 79 Annual Comprehensive Financial Report (ACFR) Writing
Many governments are finding that they do not have the bandwidth and/or the technical expertise to draft their ACFRs and decide to outsource or co-source this work to us. These reports are often 100 to 200 pages and go through multiple layers of review, each resulting in changes that frequently need to be made in many places throughout the document. Leveraging Cherry Bekaert to prepare your ACFR affords you with the in the following benefits:
 Begin with a template ACFR created using Government Finance Officer’s Association Framework and tailored to your organization's needs, which rolls forward from year to year with minimal rework  Employ engagement management software to ensure consistent groupings year over year  Assistance with cash, modified accrual and full accrual accounting conversion entries  Assistance with net position and fund classification calculations, including net investment in capital assets  Completion of multiple reviews by governmental accountants  Ability to access account groupings in Excel format to easily disaggregate basic financial statement balances

City Council
12 –
66 5/20/2025

Proposal for City of Santa Ana
13 The GFOA Certificate of Achievement for Excellence in Financial Reporting is highly recognized as the epitome of financial accountability and quality reporting. As a firm, we have provided support in obtaining and maintaining the certification to more than 75 governments, with several of our partners/directors participating in the program as certificate reviewers. As with all our GFOA submitting entities, we will assist you in any way necessary to help you receive this award every year. We will review your ACFR in comparison to our Firm’s standard governmental reporting checklist and the current GFOA reporting checklist to help ensure that the Annual Report is in compliance with the certificate program requirements. Additionally, we will review the prior year GFOA comments to ensure that they have been properly addressed and/or corrected.

Account Reconciliation and Financial Close Assistance
We provide on-demand accounting and financial close support for many financial statement areas to government and public sector organizations who are significantly behind on their accounting and reporting. We also offer more targeted services such as assistance with bank reconciliations or reconciling capital assets across multiple systems. Examples of accounting reconciliation and financial close assistance we provide include:
 Analytical review of trial balance
 Bank reconciliations and outstanding items
analysis
 Grant closeout, investigation and reconciliation
assistance
 Revenue and expense recognition for grant and
other funds
 Data comparison between multiple accounting
systems
 Review and analysis of payroll data for
completeness and accuracy
 Accounts receivable or accounts payable
reconciliations
 Fund allocation calculations and journal entries
 Subledger reconciliations and analysis
 Fixed asset reconciliations and depreciation
calculations
 Pension and other post-employment benefit
calculations
 Preparation and reconciliation of the schedule of
expenditures of federal and state awards
 Audit PBC (prepared by client) list assistance
Financial Management Policy and Procedure Refresh
Recently, many governments have made significant operational changes within their accounting and finance function, often due to staffing challenges or moving to a more remote or hybrid working environment. These changes lead to outdated or inaccurate policies and procedures that do not reflect the day-to-day reality of the organization. We work with governments to refresh their policies and procedures to take advantage of the efficiencies they've found as well as benchmark them against other governments and provide additional opportunities for improvement. Examples include:
 Cash Management procedures for receiving, depositing and disbursing cash and cash equivalents  Accounts Payable procedures for verifying invoices, purchasing cards, and travel and per diem requests  Accounts Receivable procedures for billing, recording and collecting, including the process for managing outstanding balances and tax collections
 Budgeting procedures for developing, approving and monitoring the government's budget  Capital Asset procedures for acquiring, recording and disposing of fixed assets to maintain fixed asset records  Payroll procedures for processing payroll, including calculating and withholding taxes and other deductions.  Grant Management procedures for grants and other external funding sources, including the process for applying for grants, monitoring grant spending and reporting on grant activities  Financial Reporting procedures that encompass preparing financial statement and other financial reports, including the process for ensuring accuracy and compliance with accounting standards Enterprise Resource Planning (ERP) and Accounting Module Implementation or Remediation Assistance Many governments see the need to implement new accounting systems to reap the benefit of newer technology and the efficiencies these systems provide. When implementing these systems, it is important to have the governmental

City Council
12 –
67 5/20/2025

Proposal for City of Santa Ana
14 expertise necessary to ensure that charts of accounts and all related modules are implemented appropriately. Cherry Bekaert has decades of experience both as the project manager on the implementation of these systems as well as providing remediation work when an implementation does not go as expected.

Internal Control and Compliance Evaluation and Transformation Lending or granting federal and state funds and ensuring compliance from subrecipients involves significant, new and changing compliance complexities that many public sector organizations may be unfamiliar with. We assist governments with evaluation of their internal control and compliance structure or those of their related entities as subrecipients. Our support extends beyond compliance and seeks to help funding recipients identify efficiencies or implement templates and checklists to enhance their processes going forward.

Tailored Training and CPE
The field of governmental accounting and fiscal management is dynamic for both the City and its external consultants.

Pronouncements from the following bodies all have significant impact on this sector:
 Government Accounting Standards Board (GASB) (altering internal accounting and external reporting)  AICPA (modifying audit standards and procedures)
 OMB (creating new compliance demands associated with the expenditure of federal funds) With staffing shortages and average employee tenures decreasing, it is imperative that governmental accounting and finance personnel receive adequate training to perform their roles and responsibilities. We maintain a robust library of trainings on a variety of governmental accounting and financial reporting topics and can deliver/facilitate targeted training to your teams. All proposed service team members have more than 40 hours of relevant continuing education during each of the last two years, including the continuing education required by Government Auditing Standards.

Experience
A list of current and recent clients includes:
 Alaska Railroad
 Alliance Health*
 Augusta Richmond County, Georgia
 Broward Metropolitan Planning Organization, Florida
 Cabarrus County, North Carolina
 Central Florida Tourism Oversight District
 Central New Mex
 Chesapeake Public Schools, Virginia
 Chicago Transit Authority, Illinois
 Cincinnati Metropolitan Housing Authority, Ohio
 City of Asheville, North Carolina*
 City of Chesapeake, Virginia*
 City of Deming, New Mexico
 City of Fayetteville, North Carolina
 City of Fort Myers, Florida*
 City of Kerrville, Texas
 City of Hallandale Beach, Florida
 City of Livonia, Michigan*
 City of Richardson, Texas
 City of Roanoke Rapids, North Carolina
 City of Suffolk, Virginia
 Florida Agricultural & Mechanical University
 Fayetteville State University, North Carolina
 Forsyth County, North Carolina*
 Greater Raleigh Visitors and Convention Bureau
 Georgia Regents Real Estate Corporation
 Hampton City Schools, Virginia*
 Hampton Roads Sanitation District, Virginia
 Louisville Metropolitan Housing Authority, Kentucky
 Mecklenburg County Sheriff’s Office, North Carolina
 North Carolina Central University
 North Carolina Department of Environmental Quality
 North Carolina Department of Information
Technology
 North Carolina Department of Cultural and Natural
Resources
 North Carolina Department of Public Instruction
 Newport News Public Schools, Virginia
 Oneida Nation
 Orange County Public Schools, Florida
 Richmond Metropolitan Transportation Authority
 Roosevelt County, New Mexico

City Council
12 –
68 5/20/2025

Proposal for City of Santa Ana
15  City of Vero Beach, Florida
 City of Winston-Salem, North Carolina
 Central New Mexico Community College
 Collier County Public Schools, Florida
 Columbia County, Georgia*
 Community College of Philadelphia
 Cumberland County, North Carolina
 Eddy County, New Mexico
 ElectriCities of North Carolina
 Escambia County School District*
 Fairfax County Department of Housing and
Community Development, Virginia
 Sandhills Center, North Carolina
 St. Johns County School District, Florida
 St. Lucie County School District, Florida
 State of Oklahoma
 State of Rhode Island
 Town of Holly Springs, North Carolina
 University of Mary Washington*
 University of Memphis
 Virginia Beach Public Schools, Virginia
 William James City County Schools, Virginia
*DebtBook was utilized by client for GASB 87, 94,
and 96
e. Proposed Work Plan
Proposed Approach, including: i. Anticipated approach to performing services as specified herein; ii. Suggestions or special co ncerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Pro poser shall submit a general description of the deliverables, implementation plan, and timeline. iv. Data requirements from the City, if an y GASB 101 Implementation
Cherry Bekaert has developed a comprehensive four phase approach to implementing GASB 101, Compensated Absences that we are currently providing to governments throughout the country. This four-phase approach takes our clients from not knowing about the pronouncement to having journal entries, disclosures, and go-forward training. The Scope of Services provided by the City aligns very closely with our approach and achieves the primary objectives of your RFP to ensure full compliance with GASB 101 and help align current accounting practices for the new accounting standard. Cherry Bekaert’s Comprehensive Four-Phase Implementation Approach includes:

Phase/Activities Deliverables
Phase 1: Understanding the Statement

1.0 Training and initial discussion on GASB 101 Compensated Absences GASB 101 Presentation

1.1 Assistance with general communication and information gathering within the organization (for decentralized organizations or systems) Tailored GASB 101 Memo
Phase 2: Completeness and Implementation Documentation

2.0 Provide Cherry Bekaert" GASB 101 Summary" Excel template to assist with the capture of compensated absences applicable to the organization and potential liability recognition
Compensated Absences
Summary Excel Template

2.1 Complete detailed review of client's policies, payroll register, and trial balance to assist in the identification of all potential compensated absences
Annotated documents and a list
of identified compensated
absences

2.2 Conduct walkthroughs with HR and Payroll departments to assist in the discovery of the government's full compensated absences listing List of identified compensated
absences

2.3 Populate Cherry Bekaert "GASB 101 Summary" Excel template for client review and acceptance
Completed Compensated
Absences Summary Excel
Template
Phase 3: Policies and Procedures

3.0 Assess current state processes and controls around accounting for compensated absences and provide recommendations for improvement Accounting Policy
Recommendations

3.1 Assess clarity of client's policies and procedures (e.g., more likely than not determination, termination assumptions, flows assumption, accumulation assumptions) and provide recommendations for improvement
Accounting Policy
Recommendations

City Council
12 –
69 5/20/2025

Proposal for City of Santa Ana
16 Phase/Activities Deliverables

3.2 Assist client with determining the approach to be used for calculating compensated absences liability, if not already in policy or if changing based on the implementation of GASB 101
Accounting Policy
Recommendations

3.3 Document implementation year and go-forward policies and procedures to address completeness, information capture, and subjective determinations
Implementation Memo
Phase 4: Entries, Disclosure, and Go Forward

4.0 Assist with calculation of GASB 101 compensated absences liability based on the client's determined approach
Compensated Absences
Computation Tool

4.1 Assist with complex leave calculations based on multiple leave payout percentages or allocations (i.e., police and/or fire departments) Compensated Absences
Computation Tool

4.2 Assist with preparation of GASB 101compensated absences journal entry, including allocation of liability if necessary
Journal Entry

4.3 Review client-prepared GASB101 compensated absences journal entry for consistency with GASB 101
Journal Entry

4.4 Assist with preparation and/or review of GASB 101disclosures Updated and Reviewed Note Disclosures

4.5 Conduct final GASB 101 training (preparing client to handle going forward)
Go-Forward Presentation
Cherry Bekaert has a team of government advisors that provides these services year-round and can get started on this project as soon as the week after the contract is signed. From the start of services to the completion of training development will be eight weeks.

Sample Tools/ Templates
&Training Materials
Cherry Bekaert has developed
proprietary tools and templates
to help with GASB 101
implementation, which we will
use for this engagement.

Below are samples of our
Compensated Absences
Liability Calculation and
Compensated Absences
Leave Analysis Summary
Tools.

GASB 87 and GASB 96
Review and Update
The lease accounting standard change was one of the most disruptive changes to accounting in over 40 years, and as one of the nation’s top public sector audit firms, Cherry Bekaert has been helping local governments understand and plan to address the myriads of accounting and reporting requirements related to GASB 87 and GASB 96 since our 2019 audit season. To assist the City with maintaining compliance and audit readiness, this engagement will focus on helping the City review lease universe completeness, including embedded leases and materiality threshold, and re- evaluating the design and/or implementation of appropriate processes, procedures and control functions. Our general methodology includes:

Phase 1- Understanding the Statement
 Scoping and objective call with the City, which includes initial high-level overview of standards as well as discussion of type of leases and SBITA contracts in scope.

City Council
12 –
70 5/20/2025

Proposal for City of Santa Ana
17  Provide working and/or training session to the City pertaining to any accounting implementations and reporting requirements under the GASB standards.
 Set up a schedule with management to coordinate weekly check-ins, milestones and timelines.  Mobilize team members and provide client and project overview to discuss deliverables.

Phase 2- Completeness and Implementation Documentation
 Evaluation of any new potential lease or SBITA contracts entered into during the year. Identify/Review the Population of Leases (current operating leases, capital asset listings, source of cash receipts) and SBITAs (current IT arrangements, capital asset listings, source of cash receipts) and management to compile a population of agreements, including those contracts with a lease embedded within.  Collect and Categorize Data: Gather all supporting agreements, amendments, and extensions, and group agreements with similar characteristics.
 Extract and input into DebtBook Key Terms and Conditions: Review information gathered and identify key terms and conditions such as the lease term, options to extend or terminate, payment terms, service or maintenance components, and analysis of the incremental borrowing rate used as the discount rate.  Perform necessary fieldwork including weekly or bi-weekly client meetings to discuss progress.  Assist with updating the incremental borrowing rate to be used utilizing the template provided by DebtBook Phase 3- Entries, Disclosure, and Go Forward
 Prepare journal entries to record the subscription liability and right of use subscription asset, lease liability and leased assets, lease receivable and deferred inflow of resources; assist the City with drafting new leasing and/or SBITA policy, including the impact of updated control environment surrounding the initiation, approval, processing and recording of transactions impacted; and assist with drafting footnote disclosure  Work with the City in running the Day 1 journal entry along with the transition entry necessary to catch up to the current period based on implementation completion date.  Work with the City in the drafting and developing the GASB 87 & GASB 96 annual disclosures  Conduct "day 2" accounting training and use of software Provide deliverables will include but are not limited too; technical GASB implementation memos; database setup which includes key lease/contract terms abstracted and inputted into lease software; and/or supporting working papers. We also commit to being here for the City following this engagement if you run into issues or have questions around monthly journal entries, ongoing compliance questions/issues, changes to the control environment and/or annual reporting disclosures. We have developed the following service offerings to assist with compliance and provide long- term business solutions:
 General diagnostics discussion with management
 Consultation and interpretive guidance, including
GASB interpretations
 Checklists and other tools for GASB 87 and GASB
96 implementation
 Assistance with tool identification and vendor
evaluation
 Assistance in identifying additional reports and data needed
 Review of your management’s GASB 87 and GASB
96 GAAP policies and practices
 Compare and contrast reviews for the ability of your
entity’s current processes and controls and IT
systems to meet the requirements of GASB 87 or
GASB 96
 Analysis of potential impact on debt covenants
 Assistance with implementation and IT system
changes, if necessary, through Cherry Bekaert’s IT
system partners.
f. References
Customer Name City of Fayetteville, North Carolina
Contact Individual Jeff Yates, Assistant City Manager
Address 433 Hay Street, Fayetteville NC, 28301
Phone Number 910.433.1474

City Council
12 –
71 5/20/2025

Proposal for City of Santa Ana
18 Email [email protected]
Contract Amount $914,000
Year January 2023 - Present
Description of
supplies,
equipment, or
services provided
Wide range of accounting, financial and pre-financial audit services for fiscal years 2022 - 2025 .

We started by gaining an understanding of the entity's system of internal controls after their ERP implementation, similar to what would have been done in a financial statement audit. The purpose was to better develop tailored accounting and financial reconciliation procedures necessary for significant transaction cycles that had yet to be reconciled. The reconciliations included bank reconciliations (including pooled cash), accounts receivable and payable subledgers, capital assets, and fund balance classification, among others. Portions of the reconciliations were fully outsourced while others were done in conjunction with City finance staff. As part of the co-sourced account and financial closing process, we proposed journal entries and assisted with preparation of the final trial balance for the auditors.

The City was required to implement GASB 87 as part of their fiscal year 2022 closing procedures and also decided to implement GASB 96 a year early. We assisted with the implementation of both of these standards, which included template creation for departments lease/subscription contract identification, detailed review of contracts, data analytics on the City’s General Ledger to identify embedded leases, assistance developing go-forward policies and procedures, and required journal entries and disclosures. We also assisted with note disclosures and other procedures related to the drafting of the Annual Comprehensive Financial Report.

Customer Name City of Fort Myers
Contact Individual Christine Tenney, Director of Financial Services Address 2200 Second Street, Fort Myers, FL 33901
Phone Number 239.321.7186
Email [email protected]
Contract Amount $247,500
Year November 2023 - Present
Description of
supplies,
equipment, or
services provided
We assisted the City with ACFR preparation, which included:
 Coordinating with the City’s finance department to develop a timeline for completion, including team member assignments and review responsibilities  Providing a template with a list of items (statements, schedules, footnotes, Stat tables) needed
 Holding weekly status update meeting to ensure progress goals were met  Assisting with:
o Full accrual journal entries
o Long-term debt, pension and OPEB footnotes
o Government-wide reconciliations
o Identifying and correcting grouping issues
o Completion of the basic financial statement s within the City's software (Statement Builder)
 Performing multiple reviews of the ACFR before submission to the City’s external auditors.  Helping the City ensure that GFOA requirements were met Customer Name City of Richardson, TX
Contact Individual Herman Chavez, CPA, Controller
Address 2360 Campbell Creek Blvd. Suite 550 Richardson, TX 75082 Phone Number 972.744.4062
Email [email protected]
Contract Amount $321,500
Year June 2023 - Present

City Council
12 –
72 5/20/2025

Proposal for City of Santa Ana
19 Description of
supplies,
equipment, or
services provided
The City needed bank reconciliation support for an entire fiscal year, particularly for transactions from January to September 2023 that were not reconciled because of a new ERP system implementation. We created a data capture template for all 19 departments and interviewed multiple personal early in the project to understand the nature of several transactions made. We also proposed a blueprint for automating this process in the future. This approach streamlined the City's reconciliation template to reduce reconciliation time for monthly close from three weeks to one week. We are also providing best practice recommendations and remediation efforts for departments that need improvement in their reconciliation process.

Customer Name North Carolina Department of Public Instruction Contact Individual Jessica Mapes, Accounting C ontrols & Reporting Manager Address 301 North Wilmington Street, Raleigh, NC 27601-2825 Phone Number 984.236.2373
Email [email protected]
Contract Amount $107,885
Year September 2022 - Present
Description of
supplies,
equipment, or
services provided
Cherry Bekaert prepared the financial statements for the Department for the years ending June 30, 2022, and 2023. The Department's financial information was spread across several software platforms, requiring extensive reconciliations to ensure that billions of dollars in federal and state grant funding could be accurately disaggregated by individual subrecipients for the mandatory supplementary schedules. Cherry Bekaert also assisted with cash basis, modified accrual and full accrual journal entries, and helped the Department build new disclosures for GASB 87 and

96. As part of the financial statement preparation, Cherry Bekaert provided the Department with an in-depth understanding of the mapping of their account structure, flow of information from different software platforms, and closing journal entries. This increased transparency enabled the Department to have a more seamless review of the financials during the audit process.

Additionally, the fiscal year 2023 financial statement preparation was completed several months earlier than had been historically possible for the Department. This additional time allowed for a more thorough review of the financials without the pressure of a looming deadline.

Customer Name North Carolina Department of Information Technology (NCDIT) Contact Individual Beth Lane, Finance Director
Address 301 North Wilmington Street, Raleigh, NC 27601-2825 Phone Number 919.609.3421
Email [email protected]
Contract Amount $102,000
Year November 2021 - Present
Description of
supplies,
equipment, or
services provided
Assisted NCDIT with the implementation of GASB 96, Subscription-Based Information Technology Arrangements. NCDIT has very complex subscription arrangements that required deep analysis and discussion with multiple parties to arrive at the appropriate accounting treatments. In addition to technical contract review, we documented completeness and other implementation considerations, prepared journal entries and related disclosures, and provided Day 2 go-forward training. The following year, we provided NCDIT with Year 2 support related to both GASB 87 and GASB 96. Prior to these engagements, we also provided internal service fund audit and agreed-upon procedures to NCDIT.

2.Cost Proposal
We understand and appreciate your desire for professional service providers who are not only highly qualified, but who are also cost-conscious and cost-effective about the work they perform. We are mindful that cost is always a consideration in selecting a professional services firm. Accordingly, we have structured our fee based on our strong desire to develop a mutually rewarding, long-term relationship. Our fees are generally based on the time required to complete the work at our established billing rates. Our fees are also based on other factors such as the complexity of

City Council
12 –
73 5/20/2025

Proposal for City of Santa Ana
20 the work, the skill required, time limits, the experience and abilities of our personnel, and the value of the services rendered.

Within the table below you will see our hourly rates for these services. A key benefit of our engagements is that we can scale up or scale down the level of effort in certain areas based on client budget. We also provide a detailed WIP summary each week so our clients are completely aware of where they are within their budget and what areas the fees correspond to.

Experience Level Hourly Consulting Rates
Partner/Principal $295
Managing Director/Director $275
Senior Manager $250
Manager $210
Senior Associate $185
Associate $165
The fee below by fiscal year and task is based on the anticipated number of hours needed on the engagement. Should the engagement take fewer hours, you will only be billed for the hours incurred. Our total fiscal year 2025 fee is $42,550 and our total fiscal year 2026 fee is $19,500. This leaves an additional $37,950 for optional supplemental services if the City were to use the entire $100,000 budget identified. As stated in the RFP, the City is not obligated to spend the entire $100,000 and will only be billed for time incurred. Please note the reduction in fee in fiscal year 2026 is based on the fact that GASB 101 is largely an implementation year challenge and the tools and templates created in year one make this standard easier to manage in subsequent years.

Service Hours Fee
Fiscal Year 2025
GASB 87 40 $7,400
GASB 96 40 $7,400
GASB 101 150 $27,750
Total Year One 230 $42,550
Fiscal Year 2026
GASB 87 40 $7,800
GASB 96 40 $7,800
GASB 101 20 $3,900
Total Year Two 100 $19,500
Optional supplemental services contingent upon availability of funds 200 $37,950 Total Fee for Initial of Agreement 530 $100,000
Additional Details
 Renewal - Cherry Bekaert agrees not to increase annual fees by more than five (5) percent per year, over the prior year, for the three (3) annual renewals. This five percent (5%) limit does not apply to any new services added during the term of this Agreement.
 A change in fees will apply should the scope of work change significantly. Should this occur, or there is a change in scope because of a change in your operations, we would meet with you to obtain your agreement on any increase in the fee ranges before proceeding.

Out-of-Scope Services
We encourage open lines of communication throughout the year as part of our services. Generally, we do not bill for routine telephone consultations, including calls received during the year regarding compliance questions.

However, should a matter require major research or services not included above, we will bill for these services at established hourly rates as rendered. Before beginning any additional work outside the scope of this proposal, we will discuss anticipated fees with your management to obtain understanding and approval, as well as any anticipated discount based on the timing and complexity of the service.

City Council
12 –
74 5/20/2025

Proposal for City of Santa Ana
21 Appendix A – Attachments & Certifications

City Council
12 –
75 5/20/2025

Proposal for City of Santa Ana
22 City Council
12 –
76 5/20/2025

Proposal for City of Santa Ana
23 City Council
12 –
77 5/20/2025

Proposal for City of Santa Ana
24 City Council
12 –
78 5/20/2025

Proposal for City of Santa Ana
25 City Council
12 –
79 5/20/2025

Proposal for City of Santa Ana
26 City Council
12 –
80 5/20/2025

Proposal for City of Santa Ana
27 City Council
12 –
81 5/20/2025

Proposal for City of Santa Ana
28 Attachment B – Standard Terms & Conditions

City Council
12 –
82 5/20/2025

Proposal for City of Santa Ana
29 City Council
12 –
83 5/20/2025

Proposal for City of Santa Ana
30 City Council
12 –
84 5/20/2025

Proposal for City of Santa Ana
31 City Council
12 –
85 5/20/2025

Proposal for City of Santa Ana
32 City Council
12 –
86 5/20/2025

Proposal for City of Santa Ana
33 City Council
12 –
87 5/20/2025

Proposal for City of Santa Ana
34 City Council
12 –
88 5/20/2025

Proposal for City of Santa Ana
35 City Council
12 –
89 5/20/2025

Proposal for City of Santa Ana
36 City Council
12 –
90 5/20/2025

Proposal for City of Santa Ana
37 City Council
12 –
91 5/20/2025

Proposal for City of Santa Ana
38 City Council
12 –
92 5/20/2025

Proposal for City of Santa Ana
39 City Council
12 –
93 5/20/2025

Proposal for City of Santa Ana
40 City Council
12 –
94 5/20/2025

Information Technology
www.santa-ana.org/IT
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 20, 2025
TOPIC: ProudCity Website Content Management System

AGENDA TITLE
Agreement with ProudCity for the Licensing of a Website Content Management System (CMS) and Services

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with ProudCity, Inc. for website content management system (CMS) software subscriptions and professional services, for a three-year term beginning July 1, 2025 and ending June 30, 2028, for an annual amount not to exceed $103,827, for a total aggregate amount not to exceed $311,481 over the life of the agreement (Agreement No. A-2025-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
On June 21, 2022, the City Council approved a three-year agreement with ProudCity to provide a hosted, web content management system (CMS) to be used for the City’s internet website. The City decentralized internet content management by training staff from each department on the new website so that content can be kept current by each department.

The ProudCity CMS has been very reliable over the past three years and continues to be an efficient communication tool for City staff to use to provide information to the public. The City is subscribing to the ProudCity Standard Plan, plus the file upload increase feature. City staff is requesting City Council approval to extend use of the tool for an additional three-year period.

The City is conducting a proof-of-concept (POC) to utilize ProudCity’s intranet module to replace the City’s current intranet site. The current site is a static website that requires centralized administration and doesn’t provide advanced features of a CMS, such as having an easy to use editor, search functionality, templates, forms, user security, and more. Since each department already has staff trained on the usage of the ProudCity

City Council
13 –
1 5/20/2025

ProudCity Website Content Management System
May 20, 2025

Page 2 ends

5 0
3 9
CMS, the City would be able to decentralize the content editing of the intranet site, as it does with the City internet site. The agreement allows for the City to purchase the intranet module on a monthly basis while conducting the POC and then either fully purchase the annual subscription or cancel use of the module.

Included in the agreement with ProudCity is an allocation with a not-to-exceed annual amount of $50,000 for optional, as-needed professional services by ProudCity. These services would be used on an as-needed basis to assist with any website consulting needed for the City’s website, the intranet site, or by assisting the City to meet new Americans with Disabilities Act (ADA) guidelines that have been mandated by the Department of Justice. These new guidelines mandate that state and local governments, must meet the Web Content Accessibility Guidelines (WCAG) Version

2.1, Level AA technical standard. For state and local governments with a population of more than 50,000 persons, the compliance date is April 24, 2026.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funding is available in the FY 2025-26 Contract Services Professional account (62300) and Computer Software Subscriptions (66511). Future fiscal year funding will be included in proposed budgets for City Council consideration. The table below provides an estimate of the account distribution by fiscal year; however, actual amounts may vary based on the timing of the system implementation.

Account
Unit –
Account #
Account Description FY
25-26
FY
26-27
FY
27-28 Total
10920141-
62300
Contract Services
Professional $50,000 $50,000 $50,000 $150,000
10920141-
66511
Computer Software
Subscriptions $53,827 $53,827 $53,827 $161,481
Total $103,827 $103,827 $103,827 $311,481

EXHIBIT(S)

1. Agreement with ProudCity, Inc.

Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nuñez, City Manager

City Council
13 –
2 5/20/2025

ProudCity Terms of Service
Santa Ana, CA

City Council
13 –
3 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Overview:

ProudCity is a web platform that lets municipalities easily launch and manage government digital services all in one place: proudcity.com. We empower government to proudly serve residents, businesses and visitors and build a stronger sense of civic pride.

Our service is designed to give municipalities as much control and ownership over what goes on your website as possible and encourage you to express yourself freely. However, be responsible in what you publish. In particular, make sure that none of the prohibited items (like spam, viruses, or serious threats of violence) appear on your website.

The following terms and conditions govern all use of ProudCity and all content, services, and products available at or through the website, including, but not limited to, our services. Our Services are offered subject to your acceptance without modiﬁcation of all of the terms and conditions contained herein and all other operating rules, policies (including, without limitation, ProudCity’s privacy policy) and procedures that may be published from time to time by ProudCity (collectively, the “Agreement”). You agree that we may automatically upgrade our Services, and these terms will apply to any upgrades. Your agreement is with ProudCity Inc., (each, “ProudCity” or “we”).

Please read this Agreement carefully before accessing or using our Services. By accessing or using any part of our services, you agree to become bound by the terms and conditions of this agreement. If you do not agree to all the terms and conditions of this agreement, then you may not access or use any of our services. If these terms and conditions are considered an offer by ProudCity, acceptance is expressly limited to these terms.

Use of our Services requires a ProudCity account. You agree to provide us with complete and accurate information when you register for an account. You will be solely

City Council
13 –
4 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

responsible and liable for any activity that occurs under your username. You are responsible for keeping your password secure.

1. ProudCity Platform

● Your ProudCity Account and Website. If you create a website on the ProudCity Platform, you are responsible for maintaining the security of your account, and you are fully responsible for all activities that occur under the account and any other actions taken in connection with the website. You must immediately notify ProudCity of any unauthorized uses of your website your account, or any other breaches of security. ProudCity will not be liable for any acts or omissions by you, including any damages of any kind incurred as a result of such acts or omissions.
● Responsibility of Contributors. If you operate a website, or otherwise make (or allow any third party to make) material available (any such material, “Content”), you are entirely responsible for the content of, and any harm resulting from, that Content or your conduct. That is the case regardless of what form the Content takes, which includes, but is not limited to text, photo, video, audio, or code. By using the ProudCity Platform, you represent and warrant that your Content and conduct do not violate these terms. If you delete Content, ProudCity will use reasonable efforts to remove it from your website, but you acknowledge that caching or references to the Content may not be made immediately unavailable. Without limiting any of those representations or warranties, ProudCity has the right (though not the obligation) to, in ProudCity’s sole discretion, (i) refuse or remove any content that, in ProudCity’s reasonable opinion, violates any ProudCity policy or is in any way harmful or objectionable, or (ii) terminate or deny access to and use of ProudCity to any individual or entity for any reason. ProudCity will have no obligation to provide a refund of any amounts previously paid. ● Web Trafﬁc. We use a third party, Google Analytics, to measure your website’s audience and usage. By hosting your site on the ProudCity Platform, you agree to assign the trafﬁc relating to your website to ProudCity. If we or Google Analytics require additional documentation to verify ownership of your website or domain name, you agree to make reasonable efforts to accommodate such requests.

City Council
13 –
5 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

● Attribution. ProudCity reserves the right to display attribution links such as ‘Powered by ProudCity’, theme author, and font attribution in your footer or toolbar. Footer credits may not be altered or removed regardless of upgrades purchased.
● Payment and Renewal.
○ General Terms. ProudCity Standard Subscription pricing shall be a total cost of $113,481 over a three-year period. Santa Ana will pay $37,827 per year, commencing on July 1, 2025. The Standard Subscription for Santa Ana will include two subsites, Search+ and 50MB ﬁle upload upgrade.
○ Intranet subscription activation. Starting July 1, 2025 Santa Ana will choose to (1) deny the proof of concept, opting out of intranet subscription payments, (2) accept continuation of proof of concept with monthly subscription at a rate of $1,333.34 per month, or (3) accept proof of concept by paying the remaining annual
subscription balance. The activated Intranet subscription is available July 1, 2025 for a total cost of $48,000 over a three year period. Santa Ana may cancel the intranet proof of concept subscription with thirty days written notice at any time. ○ Optional paid services. Optional paid services are available (any such services, an “Upgrade”). By selecting an Upgrade you agree to pay ProudCity the one time fee or monthly or annual subscription fees indicated for that service. Payments will be charged on a pre-pay basis on the day you sign up for an Upgrade and will cover the use of that service for a monthly or annual subscription period as indicated. ProudCity shall honor pricing for two years following any price increase to existing customers.
○ Cancellation. Subscriptions and upgrades can be canceled at any time by contacting ProudCity but without refunds for previously paid invoices.
○ Enterprise Service. Enterprise services are provided by ProudCity under the terms and conditions for each such service. By signing up for Enterprise services, you agree to abide by such terms and conditions.
○ Service enhancements. Santa Ana approves an annual professional services not to exceed budget of $50,000 per year for professional services requested and approved by Santa Ana. Professional

City Council
13 –
6 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

services go beyond the standard subscription and may include integrating with new third-party applications, feature requests, or service design consulting, content services, training, coaching or other strategic consulting. Professional service work orders will be managed through the below process:
● Santa Ana will make the request
● ProudCity will provide a time estimate to be billed at $150 per hour
● Santa Ana will approves the work order
● ProudCity completes order and bills for time spent to not exceed $50,000 per ﬁscal year
○ Total not-to-exceed amount. The total amount to be expended under this Agreement shall not exceed $311,481. This sum is composed of (a) the base ProudCity Standard Subscription amount $113,481 and (b) the Intranet subscription activation amount $48,000 and (b) professional services in the amount $150,000 for professional services at the City’s sole discretion.
- This Agreement shall commence on July 1, 2025 and terminate on June 30, 2028, unless terminated earlier as provided for in this Agreement.

2. Responsibility of Visitors.

ProudCity has not reviewed, and cannot review, all of the material, including computer software, posted to our Services, and cannot therefore be responsible for that material’s content, use or effects. By operating our Services, ProudCity does not represent or imply that it endorses the material there posted, or that it believes such material to be accurate, useful, or non-harmful. You are responsible for taking precautions as necessary to protect yourself and your computer systems from viruses, worms, Trojan horses, and other harmful or destructive content. Our Services may contain content that is offensive, indecent, or otherwise objectionable, as well as content containing technical inaccuracies, typographical mistakes, and other errors.

Our Services may also contain material that violates the privacy or publicity rights, or infringes the intellectual property and other proprietary rights, of third parties, or the downloading, copying or use of which is subject to additional terms and conditions, stated or unstated. ProudCity disclaims any responsibility for any harm resulting from

City Council
13 –
7 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

the use by visitors of our Services, or from any downloading by those visitors of content there posted.

3. Content Posted on Other Websites.

We have not reviewed, and cannot review, all of the material, including computer software, made available through the websites and webpages to which your website links, and that link to your website. ProudCity does not have any control over those external websites, and is not responsible for their contents or their use. By linking to an external website, ProudCity does not represent or imply that it endorses such website. You are responsible for taking precautions as necessary to protect yourself and your computer systems from viruses, worms, Trojan horses, and other harmful or destructive content. ProudCity disclaims any responsibility for any harm resulting from your use of external websites and webpages.

4. Intellectual Property.

This Agreement does not transfer from ProudCity to you any ProudCity or third party intellectual property, and all right, title, and interest in and to such property will remain (as between the parties) solely with ProudCity. ProudCity, my.proudcity.com, proudcity.com, ProudCity logo, and all other trademarks, service marks, graphics and logos used in connection with ProudCity or our Services, are trademarks or registered trademarks of ProudCity or ProudCity’s licensors. Other trademarks, service marks, graphics and logos used in connection with our Services may be the trademarks of other third parties. Your use of our Services grants you no right or license to reproduce or otherwise use any ProudCity or third-party trademarks.

This Agreement does not transfer from the customer to ProudCity any customer or third party intellectual property, and all right, title, and interest in and to such property will remain (as between the parties) solely with the customer. The customer’s domain, logo, and all other trademarks, service marks and unique graphics used by the customer are trademarks or registered trademarks of the customer or customer’s licensors. Other trademarks, service marks, graphics and logos used in connection with the website may be the trademarks of other third parties. Notwithstanding, to the

City Council
13 –
8 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

extent the customer engages ProudCity to develop a custom product or feature ProudCity shall be permitted to share that product or feature with any and all ProudCity customers.

5. Changes.

We are constantly updating our Services, and that means sometimes we have to change the legal terms under which our Services are offered. If we make changes that are material, we will let you know by posting on one of our blogs, or by sending you an email or other communication before the changes take effect. The notice will designate a reasonable period of time after which the new terms will take effect. If you disagree with our changes, then you should stop using our Services within the designated notice period. Your continued use of our Services will be subject to the new terms. However, any dispute that arose before the changes shall be governed by the Terms (including the binding individual arbitration clause) that were in place when the dispute arose.

6. Termination.

ProudCity may terminate your access to all or any part of our Services at any time, with or without cause, with or without notice, effective immediately. If you wish to terminate this Agreement or your ProudCity account (if you have one), you may discontinue using our Services and stop billing by contacting ProudCity and request a termination of services. All provisions of this Agreement which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

7. Disclaimer of Warranties.

Our Services are provided “as is.” ProudCity and its suppliers and licensors hereby disclaim all warranties of any kind, express or implied, including, without limitation, the warranties of merchantability, ﬁtness for a particular purpose and non-infringement.

Neither ProudCity nor its suppliers and licensors, makes any warranty that our

City Council
13 –
9 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Services will be error free or that access thereto will be continuous or uninterrupted.

You understand that you download from, or otherwise obtain content or services through, our Services at your own discretion and risk.

8. Limitation of Liability.

In no event will ProudCity, or its suppliers or licensors, be liable with respect to any subject matter of this Agreement under any contract, negligence, strict liability or other legal or equitable theory for: (i) any special, incidental or consequential damages; (ii) the cost of procurement for substitute products or services; (iii) for interruption of use or loss or corruption of data; or (iv) the limits of any and all applicable insurance policies referenced herein. ProudCity shall have no liability for any failure or delay due to matters beyond their reasonable control. The foregoing shall not apply to the extent prohibited by applicable law.

9. General Representation and Warranty.

You represent and warrant that (i) your use of our Services will be in strict accordance with the ProudCity Privacy Policy, with this Agreement, and with all applicable laws and regulations (including without limitation any local laws or regulations in your country, state, city, or other governmental area, regarding online conduct and acceptable content, and including all applicable laws regarding the transmission of technical data exported from the United States or the country in which you reside) and (ii) your use of our Services will not infringe or misappropriate the intellectual property rights of any third party.

10. US Economic Sanctions.

You expressly represent and warrant that your use of our Services and or associated services and products is not contrary to applicable U.S. Sanctions. Such use is prohibited, and ProudCity reserve the right to terminate accounts or access of those in the event of a breach of this condition.

City Council
13 –
10 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

11. Indemniﬁcation.

We agree to mutually indemnify and hold harmless ProudCity and Santa Ana, CA, their contractors, and their licensors, and their respective directors, ofﬁcers, employees, and agents from and against any and all claims and expenses, including attorneys’ fees, arising out of your use of our Services, including but not limited to your violation of this Agreement.

ProudCity agrees to indemnify and hold harmless City from any and all claims and expenses including attorney's fees arising out of any actions performed by ProudCity, its employees, consultants and contractors and for any claims of intellectual property, trademark or copyright infringement resulting from any services or work product provided by ProudCity pursuant to this Agreement.

12. Translation.

These Terms of Service were originally written in English (US). We may translate these terms into other languages. In the event of a conﬂict between a translated version of these Terms of Service and the English version, the English version will control.

13. Miscellaneous.

This Agreement constitutes the entire agreement between ProudCity and you concerning the subject matter hereof, and they may only be modiﬁed by a written amendment signed by an authorized executive of ProudCity, or by the posting by ProudCity of a revised version. Except to the extent applicable law, if any, provides otherwise, this Agreement, any access to or use of our Services will be governed by the laws of the state of California, U.S.A., excluding its conﬂict of law provisions, and the proper venue for any disputes arising out of or relating to any of the same will be the state and federal courts located in San Francisco County, California. Except for claims for injunctive or equitable relief or claims regarding intellectual property rights (which may be brought in any competent court without the posting of a bond), any dispute arising under this Agreement shall be ﬁnally settled in accordance with the

City Council
13 –
11 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Comprehensive Arbitration Rules of the Judicial Arbitration and Mediation Service, Inc. (“JAMS”) by three arbitrators appointed in accordance with such Rules. The arbitration shall take place in San Francisco, California, in the English language and the arbitral decision may be enforced in any court. The prevailing party in any action or proceeding to enforce this Agreement shall be entitled to costs and attorneys’ fees. If any part of this Agreement is held invalid or unenforceable, that part will be construed to reﬂect the parties’ original intent, and the remaining portions will remain in full force and effect. A waiver by either party of any term or condition of this Agreement or any breach thereof, in any one instance, will not waive such term or condition or any subsequent breach thereof. You may assign your rights under this Agreement to any party that consents to, and agrees to be bound by, its terms and conditions; ProudCity may assign its rights under this Agreement without condition. This Agreement will be binding upon and will inure to the beneﬁt of the parties, their successors and permitted assigns.

14. Insurance.

1. INSURANCE.

Consultant shall procure and maintain for the duration of the contract insurance against claims for security breaches, system failures, injuries to persons, damages to software, and damages to property (including computer equipment), theft, or other misuse of City’s data, infringement of intellectual property, invasion of privacy, and breach of data, which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, or employees.

A. Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Ofﬁce Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 general aggregate.

2. Workers’ Compensation insurance as required by the State of California, with StatutoryLimits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy, employee, for bodily injury or disease.

City Council
13 –
12 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

3. Automobile Liability (AL): Insurance Services Ofﬁcer Form CA 00 01 covering code 1 (any auto, with limits no less than $1,000,000 combined single limits.

4. Technology Professional Liability Errors and Omissions Insurance (E&O):
appropriate to the Company’s profession and work hereunder, with limits not less than $2,000,000 per occurrence and $2,000,000 aggregate. Coverage shall be sufﬁciently broad to respond to the duties and obligations as is undertaken by the Company in this agreement and shall include, but not be limited to, claims involving business interruption, damage to or destruction of electronic information, and alteration of electronic information. The policy shall provide coverage for Company’s failure to provide professional services and/or products under this Agreement. The Policy shall include, or be endorsed to include, damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of Customer in the care, custody, or control of Company.

B. If ProudCity maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the speciﬁed minimum limits of insurance and coverage shall be available to the Entity.

C. Other Insurance Provisions- The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status- The City, its ofﬁcers, ofﬁcials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of ProudCity including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to ProudCity’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. Primary Coverage - For any claims related to this contract, ProudCity’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its ofﬁcers, ofﬁcials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its ofﬁcers, ofﬁcials, employees, or volunteers shall be excess of the ProudCity insurance and shall not contribute with it.

City Council
13 –
13 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

3. Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.

D. Waiver of Subrogation- ProudCity hereby grants to City a waiver of any right to subrogation which any insurer of ProudCity may acquire against the City by virtue of the payment of any loss under such insurance. ProudCity agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not ProudCity has received a waiver of subrogation endorsement from the insurer.

E. Self- Insured Retentions- Self-insured retentions must be declared to and approved by the City. The City may require ProudCity to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisﬁed by either the named insured or City.

F. Acceptability of Insurers- Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

G. Veriﬁcation of Coverage- ProudCity shall furnish City with original Certiﬁcates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive ProudCit y’s obligation to provide them.The City reserves the right to require complete, certiﬁed copies of all required insurance policies, including endorsements required by these speciﬁcations, at any time.

H. Subcontractors- ProudCity shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and ProudCity shall ensure that City is an additional insured on insurance required from subcontractors.

I. Special Risks or Circumstances- City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances.

City Council
13 –
14 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

J. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium.

15. COMPLIANCE WITH ALL LAWS
ProudCity will comply with all applicable federal, state and local laws.

16. INDEPENDENT CONTRACTOR
ProudCity shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which ProudCity performs the services which are the subject matter of this Agreement; however, the services to be provided by ProudCity shall be provided in a manner consistent with all applicable standards and regulations governing such services. ProudCity shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

17. CONFIDENTIALITY
If ProudCity receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, ProudCity agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means.

Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the ProudCity disclosed in a publicly available source; (c) is in rightful possession of the ProudCity without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the ProudCity without reference to information disclosed by the City.

18. CONFLICT OF INTEREST CLAUSE

City Council
13 –
15 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

ProudCity covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

City Clerk

City of Santa Ana

20 Civic Center Plaza (M-30)

P.O. Box 1988

Santa Ana, CA
92702-1988 Fax: 714-
647-6956

With courtesy copies to:

IT Department
City of Santa Ana

20 Civic Center Plaza

P.O. Box 1988

City Council
13 –
16 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Santa Ana, CA 92702

To ProudCity:

Attention: Kevin Herman, Chief Operating Officer
ProudCity, Inc.
2219 Damuth Street

Oakland, CA 94612

A party may change its address by giving notice in writing to the other party.

Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. NON-DISCRIMINATION
ProudCity shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, disability, gender identity, gender expression, or military and veteran’s service as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. ProudCity affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

21. PROFESSIONAL LICENSES
ProudCity shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. ProudCity shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses,

City Council
13 –
17 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

22. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

23. MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.

City Council
13 –
18 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Date:

Exhibit A: Quote
Proudly Serving
Santa Ana, CA
Ofﬁcial ProudCity quote for Santa Ana
government digital services.

City Council
13 –
19 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Santa Ana Proud 2
ProudCity promise 2
Quote 3
Add-ons (optional) 4
About ProudCity 5
Proudly serving government 6
GovTech 100 7
ProudCity Network 8
Network 8
Network effect 8
Continuous improvement 8
Solutions 9
Websites 10
Content management 12
Documents 14
Meetings 15
Forms 16
Payments 17
Intranet 17
Digital Service Academy 19
Support 20
Accessibility 21
Security 22
Technical speciﬁcations 24
Renewals/cancellations 25
Contact 25
References 26

City Council
13 –
20 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Santa Ana Proud
Welcome to the future of Santa Ana digital government.

ProudCity offers a fresh approach to supporting local government digital services:

● People-focused, accessible experience
● Continuous empowerment, training and support
● Network of local governments, building together
● Technology that continuously improves

ProudCity promise
We will always:

● Adhere to the highest digital government standards
● Serve you with honesty, empathy and humility
We're ready to join you and proudly serve Santa Ana.

Team ProudCity

City Council
13 –
21 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Quote

Description Unit price Cost
ProudCity Standard Plan

● ProudCity Web
● ProudCity Service Center
$0.01
per
resident/month
(310,227
pop.)*
$37,227
(per year)
● ProudCity Forms
● ProudCity Documents
● ProudCity Payments
● ProudCity Care
● ProudCity Safe
● Two subsites
● Search+
Documents
● 50MB per ﬁle upload increase
$50 per month $600
(per year)
Intranet subscription (optional)
● Activate proof of concept on July 1,
2025 with monthly installments
● Approve proof of concept by paying
annual balance
● Or cancel proof of concept with 30 days
notice to stop monthly payments
$16,000
(per year)
Professional services
● Annual not to exceed budget for
coaching, strategy, training and content
services
● $150 per hour professional services
$150 per hour $50,000
(per year,
not to
exceed)
Duration/description Total

City Council
13 –
22 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Recurring annual subscription
● ProudCity Standard Plan
● File upload increase
● Intranet
● Professional services
Three years $311,481

*Based on 2010 U.S. Census population data

Add-ons (optional)

Intranet subscription
● $16,000 per year
● Hosting on private cloud server
● Security
● ProudCity updates
● Intranet updates
● SSO and network coordination
● Authentication for 1000+ users
● High daily pageviews with browser defaults set to
intranet URL
● WordPress theme and plugin updates
● BuddyPress updates
○ In the chance that a plugin becomes no
longer compatible, additional development
work will be scoped separately

Subsites
● Subscription: $150/month per subsite
● Onboarding: $4,500 (one-time)
● Separate, standalone website(s)
● Same platform/process
● Discounted subscription
● Administrative permissions
ProudCity DotGov ● $500 one time setup

City Council
13 –
23 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

About ProudCity
ProudCity is a platform that makes it easy and cost-effective to launch and manage local digital government operations, including websites, meetings, online forms and payments.

ProudCity serves local governments across the United States, including townships, boroughs, cities, agencies, utilities and government-focused non-proﬁt organizations.

Government Technology named ProudCity one of ‘5 to Watch’ in 2016 and has been included in its esteemed GovTech 100 list of top government technology companies since 2017. ProudCity has been featured in TechCrunch, Government Technology, StateScoop, NextGov, Government Computer News and Route Fifty.

Government Technology said of ProudCity, “The future is here, and it’s a lot simpler.” ProudCity was founded in 2015.

Learn more: proudcity.com/about

City Council
13 –
24 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Proudly serving government
Our focus is serving local governments across the United States.

City Council
13 –
25 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

GovTech 100
Since our founding, ProudCity has been honored by Government Technology’s GovTech 100 list.

Learn more: proudcity.com/govtech100

City Council
13 –
26 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

ProudCity Network
A collaboration between ProudCity and our government
partners that helps us continuously improve our platform for them and the people they serve.

Network
The ProudCity Network is made up of:
● Local governments (that ProudCity serves)
● ProudCity (design/technology experts)
Network effect
All local government digital services in the ProudCity Network continuously improve by:
● Government partners giving product feedback to ProudCity ● ProudCity building that feedback into the ProudCity Platform Continuous improvement
Based on this collaboration, we release regularly scheduled updates that include:
● New features
● Product enhancements
● Bug ﬁxes
● Security updates

Learn more: proudcity.com/network

City Council
13 –
27 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Solutions
ProudCity makes it easy for Santa Ana to launch and
manage your digital government services.

This includes government-focused:

● Websites (ProudCity Web)
● Content management (ProudCity CMS)
● Documents (ProudCity Documents)
● Meetings (ProudCity Meetings)
● Forms (ProudCity Forms)
● Payments (ProudCity Payments)
● Security (ProudCity Safe)
● Support (ProudCity Care)
● Onboarding (ProudCity Onboarding)

City Council
13 –
28 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Websites
ProudCity Web makes it easy for Santa Ana to launch
secure, accessible websites.

Domain: ● Custom (ex: yourcity.gov)
Accessibility: ● WCAG 2.0 AA
● Details: ‘Accessibility’ section below
Security: ● 100% encryption (HTTPS)

Mobile-enabled:
● Smartphones
● Tablets
● Laptops
● Desktops
● TVs
● Kiosks

Search:
● Predictive, type-ahead search
● Search all site content
● Category ﬁlters
Answers: ● Search/category ﬁlter for FAQs
Departments: ● Standardized department pages/subpages

Directory:
● Agency/department, councils, staff, electeds
ﬁlters
● People proﬁle pages (photo, bio, social)
● Contact email, phone, address, fax

Calendar:
● Search/ﬁlter by event type
● Save to calendars ( iCal, Google, Outlook,
Yahoo!)
● Directions
● Share to social media
Search engine
optimization:
● Webmaster tools XML sitemap
● Automatic sitemap.xml generation

City Council
13 –
29 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

● Sitemap submitted to Google/Bing
● Structured HTML mark-up

Alert bar:
● Site-wide emergency alert bar
● Color variations
● Customizable, editable text area

Browser compatibility:
● Chrome
● Safari
● Firefox
● Bing
● Tor

Learn more: proudcity.com/web

City Council
13 –
30 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Content management
ProudCity CMS lets Santa Ana easily manage all aspects of your website content.

Number of pages: ● Unlimited
Licenses: ● Unlimited

Roles/permissions:
● Admin
● Editor
● Author

Publish/manage:
● Pages
● News posts
● Events
● Frequently asked questions
● Departments
● Documents
● Jobs

Editors:
● Pagebuilder (drag and drop customization)
● Visual (WYSIWYG)
● Text (HTML)

Design:
● Site branding (logo/colors/fonts)
● Pre-built page templates
● Customized page design
● Text modiﬁcation (bold, italics, etc.)
● 30+ drag-and-drop widgets
Navigation: ● Menus
● Breadcrumbs

Media:
● Images (graphics/photos)
● Videos
● Documents (PDFs)
Embedding: ● Documents

City Council
13 –
31 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

● iFrame (audio/video/media/social media/third party)
Timing: ● Schedule (content publish/delete dates)
● Version management
Links: ● Redirects
● Broken link checker
Newsletter
integration:
● MailChimp
● Constant Contact
Data: ● 100% ownership
● 100% export (content and code)
Analytics: ● Analytics dashboard
● Integrated with Google Analytics

Learn more: proudcity.com/cms

City Council
13 –
32 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Documents
ProudCity Documents makes it easy for Santa Ana to
publish online documents.

Files: ● Unlimited (under 25 MB per ﬁle)

Example uses:
● Document lists
● Meetings
● Agendas
● Reports
Management: ● Organize by folder
Embedding: ● PDFs
● Single/multiple pages
Search: ● Document title search
NOTE: See Quote section below for ProudCity Documents and ProudCity Search+Docs add-on options and pricing.

Learn more: proudcity.com/documents

City Council
13 –
33 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Meetings
ProudCity Meetings helps Santa Ana publish and manage
meeting minutes, agendas and videos.

Publish:
● Agendas
● Minutes
● Videos (YouTube)
● Contact information
Formats: ● Text/HTML
● PDF

Design:
● Customize council, board, etc., meetings pages
● Add meetings widget to any page
● List upcoming meetings
● Display past meetings archive
Timestamping: ● Bookmark timestamps in YouTube videos
Search: ● Search meeting agendas/minutes from site search (advanced search with ProudCity Search+Docs)
NOTE: See Quote section below for ProudCity Meetings add-on options and pricing.

Learn more: proudcity.com/meetings

City Council
13 –
34 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Forms
ProudCity Forms makes it easy to create and manage
secure, mobile-friendly online forms.

Number of forms: ● Unlimited

Example uses:
● Payments (ﬁnes, tickets)
● Permits
● Issue reporting
● Job applications
● Subscriptions (alerts, newsletters)
Accessibility: ● WCAG 2.0 AA

Mobile-enabled:
● Smartphones
● Tablets
● Laptops
● Desktops
● TVs
● Kiosks

Manage:
● Add/edit/delete forms
● Drag-and-drop form builder
● Conﬁrmation pages / emails
Documents: ● File uploads, attach documents to forms
● Associate digital forms with print versions
Data: ● Forms manager dashboard
● Download form submissions to .xls/.csv
Payments: ● PCI compliant credit card processing

Integrations:
● ProudCity Payments
● MailChimp
● ConstantContact
Learn more: proudcity.com/forms

City Council
13 –
35 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Payments
ProudCity Payments makes it easy to set up and manage
Santa Ana web and mobile payments.

Number of payment
forms:
● Unlimited

Example uses:
● Permits
● Tickets/ﬁnes
● Event registrations
● Taxes
Compliance: ● PCI compliant

Credit cards:
● Visa
● Mastercard
● American Express
● + more

Manage:
● Dashboard of payments, payouts, transactions
● Notiﬁcations (customized conﬁrmation emails)
● Recurring payment transactions
● Issue refunds
Data: ● Viewable/downloadable reports
Learn more: proudcity.com/payments

Intranet
ProudCity Web makes it easy for Santa Ana to manage
secure, accessible intranet
Features
● Will use theme as provided: https://socialv.iqonic.design/

City Council
13 –
36 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

● Password protection
● MFA option
● Active Directory SSO and integration
○ Add Active Directory SSO capabilities using LDAP to Wordpress connection
○ Integrate with Santa Ana
○ Use for proﬁles and directory
● Temporary password tool
● New permission level that will be for the majority of employees: read and comment
● BuddyPress
● Dashboard for alerts and announcements
● Commenting
● Policy acceptance

Subscription
● Hosting on private cloud server
● Security
● ProudCity updates
● Intranet updates
● SSO and network coordination
● Authentication for 1000+ users
● High daily pageviews with browser defaults set to intranet URL ● WordPress theme and plugin updates
● BuddyPress updates
● In the chance that a plugin becomes no longer compatible, additional development work will be scoped separately

City Council
13 –
37 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Digital Service Academy
ProudCity Digital Service Academy fully upskills, trains and onboards the Santa Ana team.

Upskilling:

Learn best practices in:

● Digital government
● Web accessibility
● Plain language
● Service design

Training:

Learn how to use ProudCity to fully manage:

● Pages
● Forms
● Meetings
● News
● Events
● Documents
● Payments
● + more

Onboarding:

Build and launch your website with:

● Expert project management
● Co-work
● Homework
● Collaborative customization
● Coaching
● Integration guidance

Format:
● 12 weeks
○ Two one-hour co-work meetings per week
○ Estimated homework: 0-3 hours per week
● Launch in 90 days

City Council
13 –
38 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Learn more: proudcity.com/onboarding

Support
ProudCity Care ensures Santa Ana gets the customer
support you need.

Documentation:
● 24/7 public knowledge base
● Help videos
● Documentation (help.proudcity.com)
● Self-service guides (help.proudcity.com/guides)
● Frequently asked questions

Ticketing:
● U.S. based
● Monday-Friday (within 24 hours)
● Weekends/holidays (within 48-hours)
Emergency: ● Expedited
Learn more: proudcity.com/support

City Council
13 –
39 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Accessibility

Conformance:
● WCAG 2.0 AA
● ProudCity Voluntary Product Accessibility
Template
Statement: ● ProudCity accessibility statement
Tools: ● ProudCity Accessibility Checker (PAC)

Content:
● Skip links to primary page elements, website
sitemap
● Keyboard tabbing
● Text resizing
● Required image "alt" tags
● Forms labeling, aria attributes
● Semantic markup and aria descriptors on UI
components (icons, etc.)
Testing: ● Web Accessibility Evaluation (WAVE)
Learn more: proudcity.com/accessibility

City Council
13 –
40 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Security
ProudCity Safe guarantees Santa Ana has a comprehensive approach to web security.

Encryption: ● 100% HTTPS SSL
Up-time: ● 99.9% monthly average
Software updates: ● Every two weeks (minimum)
● Security vulnerabilities released immediately
Authentication: ● Secure user storage authentication

Back-up / recovery:
● Daily database/ﬁles back-ups stored in secondary
data center for one week
● Weekly back-ups (every Sunday - stored for ﬁve
weeks)
● Manual back-ups via customer support ticket

Monitoring:
● Third-party monitoring (pings website up-time
every ﬁve minutes with a 30-second threshold)
● Continuous monitoring for vulnerabilities (code,
administrator access, backup veriﬁcation)
DDOS: ● Distributed denial-of-service protection
Hot ﬁxes: ● Serious vulnerabilities released immediately Learn more: proudcity.com/security

City Council
13 –
41 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

City Council
13 –
42 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Technical speciﬁcations
ProudCity is powered by modern, open technologies.

Hosting:
● Google Cloud
● Kubernetes
● Docker

Infrastructure:
● Linux
● Apache
● PHP
● MySQL
Encryption: ● Let’s Encrypt
Authentication: ● Auth0
Search: ● Elasticsearch
Front-end: ● Bootstrap
● Font Awesome
Content management: ● WordPress
Data: ● WordPress REST API
License: ● GNU Affero GPL license, version 3
Learn more: proudcity.com/tech

City Council
13 –
43 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

Renewals/cancellations
● Monthly/annual billing options, automatically renewed. ● Subscriptions/add-ons can be canceled any time.

Contact
● Phone: (510) 671-0593
● Email: [email protected]
● Web: proudcity.com/contact

City Council
13 –
44 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

References

San Rafael, California
cityofsanrafael.org
Sean Mooney
[email protected]
415.258.2646

Williams County, North Dakota
williamsnd.com
Lindsey Harriman
[email protected]
701.577.4557

Marin County DPW, California
publicworks.marincounty.org
Julian Kaelon
[email protected]
415.473.4070
Montclair, California
Cityofmontclair.org
Edmund Garcia
[email protected]
909.625.9494
Somerville, New Jersey
somervillenj.org
Patty Hunt
[email protected]
908.251.9727

Efﬁngham, Illinois
efﬁnghamil.com
Dennis Presley
dpresley@efﬁnghamil.com
217.342.5300 ext 5307

Willamina, Oregon
willaminaoregon.gov
Christine Talley
[email protected]
503.876.2242

Montgomery, Ohio
montgomeryohio.org
Matthew Vanderhorst
[email protected]
513.792.8323

City Council
13 –
45 5/20/2025

ProudCity ● 415.745.1482 ● [email protected] ● proudcity.com

City Council
13 –
46 5/20/2025

ProudCity Terms of Service with Quote exhibit
Santa Ana - CAO signed (003)
Final Audit Report 2025-05-06
Created: 2025-05-06
By: MELANIE TORRES ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAthY9U1l16d8d2imDw3px9TYbdYIIjxV4 "ProudCity Terms of Service with Quote exhibit Santa Ana - CA O signed (003)" History
Document created by MELANIE TORRES ([email protected]) 2025-05-06 - 10:11:10 PM GMT
Document emailed to Jack Ciulla ([email protected]) for signature 2025-05-06 - 10:11:19 PM GMT
Email viewed by Jack Ciulla ([email protected])
2025-05-06 - 10:12:39 PM GMT
Document e-signed by Jack Ciulla ([email protected]) Signature Date: 2025-05-06 - 10:12:56 PM GMT - Time Source: server Agreement completed.
2025-05-06 - 10:12:56 PM GMT

City Council
13 –
47 5/20/2025

Community Development Agency
www.santa-ana.org/cd
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 20, 2025
TOPIC: Agreement with StandUp for Kids to Provide Homeless Youth Rapid Re-Housing Services

AGENDA TITLE
Agreement with StandUp for Kids to provide Rapid Re-Housing Services Paired With Services Coordination for Homeless Youth from the Age of Eighteen to Twenty-Four (Non-General Fund)

RECOMMENDED ACTION
Approve an agreement with Standup for Kids Orange County, in an amount not to exceed $375,000, for Rapid Re-Housing and Services Coordination for a two-year period, beginning May 20, 2025, and ending May 19, 2027, with the option for the City to grant a one-year renewal in writing by the City Manager and the City Attorney (Agreement No. A-2025-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
City of Santa Ana (City) has received four rounds of Homeless Housing Assistance, and Prevention Program (HHAP) funding from the State of California. As part of this funding, a minimum of 10% must be allocated as a “youth set-aside” to address the needs of homeless youth. This requirement focuses on serving individuals ages 18 to 24 who are experiencing or at risk of experiencing homelessness. For HHAP Round 4 (HHAP-4), the City selected Rapid Re-Housing and Services Coordination as the funded activities to address this 10% youth-set aside requirement. Please see the chart below for how the City allocated the 10% youth set-aside:

Activities Funded by HHAP 4 Funds Percentage Allocated
Shelter Operations 45%
Street Outreach 45%
Rapid Rehousing – Youth Set-aside 5%
Services Coordination – Youth Set-aside 5%
Rapid Re-Housing and Services Coordination aim to help individuals who are either experiencing homelessness or at risk of becoming homeless to transition quickly into secure housing. They assist with move-in costs, short-term rental subsidies, and

City Council
14 –
1 5/20/2025

StandUp for Kids for Homeless Youth Rapid Re-Housing Services May 20, 2025

Page 2 ends

Santa Ana City CouncilMay 20, 2025

Santa Ana City Council
May 20, 2025