Public Works Agency
www.santa-ana.org/pw
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 20, 2025
TOPIC: Agreements for On-Call Construction Management and Inspection Services
AGENDA TITLE
Agreements with Butier Engineering, Inc., Z&K Consultants, Inc., Berg & Associates, Inc., Psomas, Willdan Engineering, and EEC Environmental for On-Call Construction Management and Inspection Services (No. 25-011) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with Butier Engineering, Inc., Z&K Consultants, Inc., Berg & Associates, Inc., Psomas, Willdan Engineering, and EEC Environmental for on-call construction management services and inspection services, for a shared aggregate amount not to exceed $1,500,000, for a term beginning May 21, 2025 and expiring May 20, 2028, with provisions for two one-year extensions (Core Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s (PWA) Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District.
Several projects overseen by the Water Resource Divsion require on-call construction management services. These projects include the SA7 MET connection, Well-29 rehabilitation, Well-32 relocation, and drilling of the new Washington Well.
On January 14, 2025, the Water Division released a Request for Proposals (RFP) by which it sought the services of qualified consulting firms to provide on-call construction management and inspection services. The chosen consultants will supplement City staff by providing professional construction management and inspection services for a variety of Capital Improvement Projects (CIP) and Rehabilitation & Replacement (R&R) projects related to water, sewer, and recycled water systems, and other projects related to the Water Resources’ project schedule and operations. The RFP was advertised on the City’s online bid management and publication system (PlanetBids), and proposals were received electronically via PlanetBids on February 3, 2025.
On-Call Construction Management and Inspection Services May 20, 2025
5 0
3 1
The following table summarizes the participation of firms for RFP 25-011:
1480 Vendors notified
6 Santa Ana vendors notified
74 Vendors downloaded the RFP Packet
14 Proposals received
1 Proposal received from Santa Ana Vendor
Proposals were solicited, opened on March 7, 2025, and evaluated. Fourteen proposals were submitted by the RFP deadline and all were determined to be responsive to the specifications and met the City’s requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP, and the following summarizes the top six responding firms and their rankings:
Firm City Rank
Butier Engineering, Inc. Tustin, CA 1
Z&K Consultants, Inc. Riverside, CA 2
Berg & Associates, Inc. San Pedro, CA 3
Psomas Santa Ana, CA 4
Willdan Engineering Anaheim, CA 5
EEC Environmental Orange, CA 6
Each of the proposals demonstrated the firms have the necessary capacity and expertise to complete the required services. Therefore, staff recommends awarding agreements to Butier Engineering Inc., Z&K Consultants, Berg & Associates Inc., Psomas, Willdan Engineering, and EEC Environmental (Exhibits 1-6), to ensure sufficient resources are available to meet the needs of the Water Division.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
City staff will schedule the requested services upon issuance of a Notice to Proceed.
However, the consultants will not be assigned tasks until July 1, 2025. As a result, no expenses will be incurred during FY 2024-25. Funds in the annual amount of $300,000 will be included in proposed budgets for future years as follows:
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description
Budget
Available /
Projected
2025-26 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
On-Call Construction Management and Inspection Services May 20, 2025
5 0
3 1
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description
Budget
Available /
Projected
2026-27 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2027-28 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2028-29 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2029-30 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
Total: $1,500,000
EXHIBIT(S)
1. Agreement with Butier Engineering Inc
2. Agreement with Z&K Consultants
3. Agreement with Berg & Associates Inc
4. Agreement with Psomas
5. Agreement with Willdan Engineering
6. Agreement with EEC Environmental
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager